Roundup: All About Report Cards

QuickSchools’ Report Cards module helps schools create elegant report cards hassle-free. It pulls data from various other modules – Student Information, Attendance and Gradebook – to ensure data consistency and integrity. On top of that, it offers various templates that can be easily configured and customized to fit your requirements.

There are so many reasons why the Report Cards module is the pride and joy of our company. We have compiled the most relevant articles in this blog post to help you understand how truly amazing this module is.

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What makes our Report Cards Special

The Report Cards module within QuickSchools has been a labor of love since we launched over 10 years ago. QuickSchools provides the flexibility for schools to quickly and easily customize their own beautiful report cards from our existing library of templates. And for schools that need a little something extra, we can build new templates that fit your needs exactly.

We wanted to highlight a few key features that make QuickSchools different from our competitors.

Extensive Library of Report Card Templates

We have a library of templates to choose from, each with its own use case: 

quickschools report card templates
QuickSchools Library of Report Card Templates

We have templates that handle various scenarios, including:

Don’t see a template you like? Send us a sample of what you’d like your report cards to look like, and we can recommend one to you. We may have a hidden template that we can simply share with you. If you have something completely unique, we can build new templates to specification for a fee.

Different Templates for Different Scenarios

You can use different templates for different scenarios. For example, you could produce a monthly Progress Report, followed by an end of term report card, both with different templates. 

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Customizations / Value-Added Services

At QuickSchools, we try really hard to be a one-stop shop when it comes to school management, with no hidden fees. Many of our schools are able to sign up for a trial, subscribe, and then use the software month-over-month completely on their own, sometimes even without using our awesome Live Chat support. Our software is pretty easy-to-use for many small schools.

But there are always schools that want to go the extra mile, and go beyond the existing off-the-shelf functionality and self-service customizations that are built into the software. And for those types of schools, we do offer several options for additional customizations and value-added services like online training and rollout support, as well as data migration services.

Here are some examples of items / functions that work off-the-shelf, but can also be customized for an additional fee:

Report Cards

We have more than a dozen of templates that are completely customizable. You can rename fields, hide sections, and even change the colors. But if you absolutely need to build a report card template completely from scratch, we can do that too. Learn more here:

Customizing your Report Cards

create different report card designs with QuickSchools templates

Select from a variety or Report Card Templates


Our Transcripts module works just like our Report Cards, with many readily available templates that can be configured by an administrator. But if needed, we can build brand new custom templates for your transcripts as well.

System-Generated PDF Files

QuickSchools is able to generate printable PDF files of a wide variety of documents, including the Student ProfileStudent Gradebook, and Financial Documents (like Statements, Invoices and Receipts). These documents can be customized for individual schools.

Printed PDF Gradebook with Comments

Printed PDF Gradebook with Comments

Online Forms

Our Online Forms module supports fillable PDF forms that gives you more flexibility in managing form elements and layout. If you don’t have the tool to build one or you don’t know how to build one, yet you prefer PDF online forms, we can build them for you.

Custom Calculations

Our Report Cards and Transcripts can be configured to display GPA, CGPA and Weighted CGPA based on points and credits. If you need custom calculations, that is also possible, not only in the Report Cards and Transcripts, but also in our Tabular Reports too. We can also custom calculate and apply charges to a student when an applicant is enrolled from the Admissions module.

Tabular (Excel-Style) Report

Quickschools comes with dozens of built-in tabular (Excel-Style) reports. Each module comes with its own set. The reports themselves have pre-set columns, but you can filter the data set as needed. You can also export the data into an Excel file for data manipulation on your own computer. If you a custom report built, we can do that for you too.

Listing of Custom Reports

Listing of Custom Reports

Data Migration Services

We now support uploading of teachers, students, and even gradebook data from Excel into QuickSchools. And if you want to migrate historical data (like Attendance, Grades, Fees, Disciplinary Incidents, etc) for previous years, from either Excel or from an external (competitor) system, we can do that for you too. Check out this article for more info:

Data Migration Services in QuickSchools

Online Training for Administrators and Teachers

As you know, we try really hard to make the software as easy-to-use and easy-to-learn as possible. In addition to our Live Chat support, we also have built-in video tutorials as well as online manuals. You can read more about it here.

If you need something formal for your administrators and your teachers, we can do that too. We offer one-hour online training sessions. You can read more about out training packs here:

QuickSchools Training Packs

For more information on our customization services, please contact our support personnel, either via email ( or chat. Prices for customizations and value-added services are subject to change from year to year. We look forward to discussing your requirements further with you.

For list of Professional Services, check out our Price List here.

Custom Report Cards with Admin Columns from Gradebook

We’ve tried hard to make is SUPER EASY for schools to customize their own Report Cards. But sometimes, schools want a little more flexibility in the way grades are reported to parents, especially when it comes to reporting specific grades from the Gradebook into the Report Cards.

To that end, QuickSchools offers an add-on service to build custom templates for you. And with a custom Report Card template, you can make use of the Gradebook Default Columns which provide more structure in the way grades are reports from the Gradebook to the Report Cards.

The “Admin Column” was previously called “Default Column” and was changed to reflect the administrative nature of the feature. Please see release notes in Sprint E15.


At QuickSchools, we regard the Gradebook as the domain of the teacher. Teachers should have full flexibility to set up columns and assessments as they see fit. Teachers can also engage with parents by sharing comments about specific assignments.

The report cards on the other hard, we regard as the domain of the school administration, where grades are formatted and standardized to provide a streamlined report to parents on the progress of students. This process of building report cards can include additional criteria (like comments) which teachers can add directly to the report cards. And by default, only the Final Grade from the Gradebook is transferred to the Report Cards.

Transferring Multiple Gradebook Columns to the Report Cards

So what happens if you have several fields in the report cards that you’d like to be calculated and transferred automatically from the Gradebook? For example, in addition to a final grade, perhaps you’d also like to report an Exam Grade or Participation Grade that is also recorded in the Gradebook (perhaps as a category).

To facilitate this, you can configure Gradebook Default Columns which automatically appear in all teacher Gradebooks. These columns appear in orange, and is controlled by the school administrator:

Screen Shot 2018-04-27 at 9.58.57 AM

Teachers can then fill in the data manually, or use a Gradebook formula to fill in these columns. Once the school administrators are ready to publish the report cards, in addition to locking the report cards, they can also lock the System Columns from the Gradebook. To create a Gradebook Default Column, just go to “Grading Setup” and scroll to the very bottom where it says “Gradebook Default Columns”:

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St. Casimir’s School Report Card Template

As discussed in our previous posts about our Report Cards initiative, today we’re sharing one of our private templates. If you like the way it looks, feel free to chat in any time to let us know. We can enable it and help set it up just the way you like!

At St. Casimir’s School Wells, Minnesota, teachers like to give lots of feedback to students through detailed grading criteria. The school uses a quarterly grading system, so their report card is a condensed two-column, four-term report card with plenty of space for lots of grading information. Let’s take a look at a sample!

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