New Release – Jan 25, 2021

Welcome back! This is the first release of 2021. Here are the latest improvements in QuickSchools:

Master Scheduler

  • Bulk Create Block Sections (based on Lecture-Lab combinations)
  • Bulk Remove Block Sections
  • Ability to adjust target limit for Step 5 Load
  • Bug fixes related to running Step 4 with orphaned sections

Google Classroom Synchronization

  • Improved support for teachers to synchronize individual courses
  • Bug fixes related to Timezone and Scale Score Formulas.

Other General Improvements

  • Automated emails for Online Form Submissions when status is changed
  • Automated emails for Online Payments
  • Improve Notification features for Assignments and Submissions
  • Improve support for shared addresses in Admissions module
  • Improve support when taking attendance from the Attendance Calendar on the Student record
  • New Importer for Subjects/Sections-Based Attendance
  • Extend timeout for large Stock Take in Library App
  • Bug fix when a school within a group is suspended and archived
  • Bug fix for Temperature App
  • Miscellaneous improvements to Summary Reports related to Attendance
  • Internal monitoring framework improvements

Automated Emails for Online Forms

If you’ve installed the Online Forms App, there is a new feature to allow you to automatically send out an email when the status of a submission changes. Check out the new Mail icon on the Submissions page (similar to the Mail icon for Gradebook):

New Status-Based Email Notifications for Online Forms

When you click on it, you’ll be able to customize an email that gets sent whenever a submission is changed to that status:

Read More »

New Release – Dec 29, 2020

This is the 17th and last release of 2020. Most schools will be on break right now. We’re looking forward to a bright 2021, with awesome new features and improvements. As always, your feedback is important to us, so let us know if there’s anything you’d like to see in a future release.

But for now, here are the latest improvements in QuickSchools:

Master Scheduler

  • Fix Department Constraints
  • Enhance ways for setting up Course Offering
  • New function to Lock All Sections in Step 5
  • Show Periods that have been restricted via Constraints
  • Set Student Portal Course Requests as INACTIVE by default, when an enrollment period is activated.
  • Improve wording of certain phrases

COMING SOON: Temperature App

  • Store student temperatures
  • Customize Health Screening questions
  • Works with externally scanner

Other General Improvements

  • Administrator can charge credit cards from Family Billing (See below)
  • Increase size limit for files uploads not related to email messaging
  • Bug fix when uploading multiple files with the same name
  • Improvement to District/Group School, to support more data to be copied over when students / teachers are transferred between schools. 
  • Improve support for Name Formats when enrolling student from Online Forms 
  • Report Creator Support for Subject ID (used for data exports)
  • Report Summary Support for Gradebook Total Marks Possible
  • Improve support for adding/updating subject attendance from the student record
  • Support links in template descriptions for Transcripts
  • Fix labelling support for Homework
  • Fix App Store error when loading reviews linked to a deleted user.
  • Various improvements to server infrastructure
  • Various improvements to the test environment
  • Security login improvement (login counter and timeout)

Charging Credit Cards via Family Billing

In a previous release, we introduced the ability for administrators to charge credit cards that were entered via the Student and Parent Portals. However, this feature was only available for schools using Student Billing. We’ve now extended this functionality to also support Family Billing:

This feature can be enabled when you configure the Fee Tracking module as an administrator:

Temperature App

In response to the year of Covid-19, we are preparing a new Temperature App, that will allow schools to quickly record and track student temperature readings, along with responses to health screening questions that can be customized. Here’s a preview of what the app looks like:

When taking a student temperature, you can use the Custom Fields widget to create screening questions:

More details for this app will be announced soon. Do enjoy the rest of your December Break!

See You Next Year!

SSO via Google SAML

We recently announced that QuickSchools now provides Single Sign-On (SSO) functionality via the SAML protocol. This means that for schools on the Google ecosystem, you can use Google SAML as the Identity Provider (IDP), and have it manage users centrally.

QuickSchools Single Sign-On (SSO) via Google SAML

The SSO functionality is still in Private Beta, but schools can start using it at their own discretion. You will need to have the District (or Group) School feature enabled, in order to use this feature. We are looking for feedback to make the experience better. For more information on the new SSO functionality, you can check out this article:

https://blog.quickschools.com/2020/11/20/single-sign-on-sso-via-saml/

For Google SAML in particular, we’ve written up some quick notes on how to set it up (with screenshots and instructions). You can check it out on our support site here:

https://support.quickschools.com/hc/en-us/articles/360053886052

Please note that to set up Google SAML for your school, you will need a Google Workspace (formerly G Suite) account.

Let us know how it goes!

Half Day Attendance

QuickSchools is introducing a new status for Daily Attendance, called Half Day Attendance. So when taking daily attendance, you’ll see an additional option for “Half Day”.

New Half Day Option for Daily Homeroom-Based Attendance
NOTE: This feature is in Private Beta. Please request access by contacting QuickSchools Support.

Where do these changes apply?

The new Half Day status only applied to Daily Attendance. So anywhere you expect to be able to add / edit Daily Attendance, you should now see an option for Half Day.

Student Attendance tab

There is a new legend (and color) for Half-Day Attendance:

Read More »

New Release – Dec 3, 2020

As the new year approaches, we will be making improvements to our Master Scheduler module, in addition to refinements to our Learning Management (LMS) offering. Here are the latest improvements in QuickSchools:

LMS: Assignments and Live Stream modules (Beta)

  • Ability to rename zoom meetings
  • Notification on Assignment Submissions by Students
  • Notification on Discussion of Submissions with Students
  • Improve Alerts when publishing Assignments
  • Bug fix for Assignment Due Date related to changes in Time Zone
  • Warning when submitting assignments with no attachments

Google Classroom

  • Improve Google Classroom Sync from Gradebook
  • Support Gradebook Sync by Default User
  • Bug Fix when marks are removed from Google Classroom and resynchronized
  • Improve run time

Master Scheduler

  • Enable “Semester Management” within the “Master Scheduler” menu
  • Expand support for assigning teachers to courses
  • Expand support for assigning courses to placeholder teachers
  • Miscellaneous refinements Master Scheduler screens
  • Enable Course Catalog Importer (previously in Beta)

Other General Improvements

  • Google Drive Integration (Private Beta)
  • Sort students in Merit app PDF
  • Bug fix to Gradebook Formula with no marks
  • Improve tracking of subscription payments via check
  • Roll-Out Gradebook Scale Scores (previously in Beta) – See Below
  • Roll-Out Gradebook formula date range (previously in Beta) – See Below
  • Bug fix when viewing District-Wide students (for Group Schools)
  • Support Leave Date when importing Students
  • Support Sort Order when importing Grade Levels
  • Support update by Subject ID when importing Subjects
  • Support additional fields when transferring students (for Group School)
    • Lives with Student
    • Emergency contact
    • Authorized for Pickup
    • Student Tags
  • Support End Date for recurring tasks
  • Extend timeout when recalculating penalties in Library App
  • Bug fix when refreshing transactions after exporting to QuickBooks
  • Bug fix when exporting Family Billing go QuickBooks
  • Advanced Search for QuickBooks Integration App – See Below

Gradebook Scale Score and Formula Date Range

These Gradebook features were previously in Private Beta, but is now available to all schools. You can enable this feature when you configure the “Report Cards / Gradebook” module under “Settings” > “Turn Features On / Off”:

When adding / editing a column, if Scale Score is enable, you will see a new section to scale up the weightage of the column:

Read More »

Single Sign-On (SSO) via SAML

QuickSchools uses the Single Assertion Mark-Up Language (SAML) to implement Single Sign-On (SSO) with external systems. You will need an Identity Provider (IDP) like Microsoft Azure or Active Directory to manage logins from multiple Service Providers like QuickSchools. For more information on SAML, check out this article:

https://www.varonis.com/blog/what-is-saml/

This app is currently in Private Beta, and is not yet available on the QuickSchools App Store. This app is only available by request. Please contact our support team, if you would like to try out this feature.

Requirements

This app requires that your QuickSchools account be configured with District (or Group School) Settings. If you have multiple sites linked as a group, the IDP will be managed centrally by the main account in your group.

Installation and Set-Up

After installing the app, the configuration is in 2 parts:

  • Copy the configuration from the IDP into QuickSchools
  • Copy the QuickSchools SAML Configuration to the IDP

You’ll need to configure the IDP settings in QuickSchools. If you have the “Federation Metadata XML” file from your IDP, you can use the “Upload IDP Metadata” button to upload the configuration. Be sure to select the correct SSO type as well:

Read More »

New Release – Nov 10, 2020

Here are the latest improvements in QuickSchools:

LMS: Assignments and Live Stream modules (Beta)

  • Use Teacher Email Address (instead of User Name) for Zoom Integration
  • Improve warning when Zoom Authentication expires
  • Subject Selector for Assignments list on Student Portal
  • Ability to chat with teacher after submitting an assignment
  • Bug fix on Class Discussions when user is deleted
  • Upgrade Homework Submission History

Other General Improvements

  • New ability to email parents from Gradebook
  • Filter mass messaging by relationship
  • Email History for Email Latest Receipt
  • Admin can charge Credit Cards for Parents and Students
  • Ability for teachers to synchronize their own gradebooks with Google Classroom (Beta)
  • Disallow second Check Payment when first Check Payment is pending
  • New support for monthly tasks
  • Ability to change the default trial period
  • Disallow inactive students from borrowing or renewing books in Library App
  • Bug fix when synchronizing Google Classroom gradebooks
  • Bug fix on Fee Tracking Paid Amounts for Group Schools
  • Bug fix on Fee Tracking Payment Allocations
  • Bug fix auto-locking report card session when creating a new session
  • Bug fix to allow conflicts for Staff
  • Bug fix to exclude homework linked to deleted semesters
  • Bug fix to Library App when recalculating penalties

Subject Selector for Assignments

We’ve added a new Subject Selector on the Student Portal, to make it easier to find Assignments:

Filter Assignments by Subject in the Student Portal

Chat on Assignment

We’ve added the ability for teachers and students to chat directly on an assignment (similar to Class Discussions):

Read More »

New Release – Sept 28, 2020

The LMS features are coming along nicely. We’ll soon be moving this app out of Beta. Here are the latest improvements in QuickSchools:

LMS: Assignments and Live Stream modules (Beta)

  • Teachers can enter grades directly from the Assignments module
  • Parents can access the Live Stream and Calendar from the Parent Portal
  • Redefine Assignment Types to Online, In Person or No Submission
  • Improve Revision History for Student Portal
  • Class Discussion threads can be pinned to the top
  • General Refinements and bug Fixes to the Assignments listing

Google Classroom Integration Improvements

  • Update description for Manual Sync
  • Fix bug when running manual sync while sync is already scheduled
  • Bug fix when syncing columns from outside the active academic term
  • Bug fix when generating Gradebook PDF

Report Creator Improvements

  • Ability for users to remove Shared Reports
  • Additions to the Data Dictionary
    • Online Forms Submitted Email and Reference Number
    • Fee Tracking Due Date
  • Bug Fix when reporting on deleted Online Form Submissions

Other General Improvements

  • Ability to schedule tasks weekly
  • Future support to increase the minimum number of students for subscriptions
  • Improved Support for deletion of Meal Types in Lunch Orders App
  • Support for Conflicts in the Simplified Scheduler via the App Store
  • Miscellaneous Bug Fix when viewing Online Form Submissions
  • Support long category names in the Gradebook
  • Bug fix when generating Missing Grades / Ds and Fs Report
  • Improve file name when accessing report cards from student record
  • Bug fix with Attachments in Email History

NOTE: We had to two patch releases since our last major release on September 7:

  • Sept 15 – QuickBooks Improvements
  • Sept 11 – Assignments for Parent Portal

LMS Improvements

The Assignments Submissions page for teachers now includes an area to enter grades, while automatically appear in the Gradebook:

Enter Grades into the Gradebook directly from the Assignments module

Students now have access to the Revision History when viewing submissions from their portal:

Read More »