Security Improvements

You may have received an email notification recently from QuickSchools letting you know about a new login to your account. This is a new security-related feature that was released recently. Basically, any time someone logs into your account either via a new IP address, or a new device, QuickSchools will send you an email notification.

Notification on “Login from New Device”

Recent Security Improvements

There are several other security-related features included in our recent release. In addition to new login, QuickSchools will also send out an email notification if you (1) change/reset your password, or (2) add/remove users to the School Admin role. Finally, with this new release, if you do change your password, anybody currently logged into your account will automatically be logged out.

If you notice any strange activity in your account, please change your password immediately. You should also contact your school’s administrative team, or contact QuickSchools support for assistance. We can help track down what might have happened to your account.

Security-Related Summary Reports

As a school administrator, you have access to Summary Reports that show user and login history. In particular, the “Portal Login History” Summary Report shows the history of all logins for any user in your school:

Read More »

New Release – May 31, 2022

Today’s release contains several security-related improvements PLUS a mix of improvements to a variety of modules that include Orchestra Master Scheduler, Admissions, Standard-Based Gradebook, Fee Tracking, and the Report Creator, just to name a few.

Improved Security with New Email Notifications

Here is a list of the latest QuickSchools improvements:

Master Scheduler Improvements

  • Improve new “Scheduling Algorithm” in Step 4
  • Refresh list of Subject Areas when new subject area is added
  • Report Creator support for Day and Time in Bell Schedule

Security Improvements

  • Notification Email when logging in from New Device
  • Notification Email when School Admin user is added/removed
  • Notification Email when password is changed
  • Clear active sessions when password is changed

General (Functional) Improvements

  • Ability to relabel period names for Subject-Based and Period-Based Attendance (See below)
  • Ability to unselect radio button when taking attendance
  • Ability to schedule tasks for every other week (i.e. Bi-Weekly)
  • Reformat Student Name when converting Inquiry to Application (in the Admissions module), based on configured Student Name format
  • Report Creator support for (1) subject Custom Fields and (2) Online Payments
  • API Support for OAuth2

General Bug Fixes

  • Fix Subject line when using Email Template from the Admissions module
  • Fix Family Name tag when using Email Template from the Admissions module

Beta Improvements / Fixes

  • Bulk Charge Credit Card using Standard Charges (See Below)
  • Improve Search Student specifically by Student Name, Grade Level or Tag
  • Ability to hide “View Complete Record” from Student Portal
  • Ability to restrict deletion of Fee Tracking transactions to specific users/roles
  • Ability to disable “Add Standard” for teachers in the Standards-Based Gradebook
  • Ability to disable “Override Gradebook Settings” for teachers in the Standards-Based Gradebook
  • Ability to hide “Call Number” when creating new books in the Library App
  • Show Subject Abbreviation is Student Self-Enrollment History screen
  • REST API support for OneRoster v1.1
  • Improve framework for Integration via File Transfer (SFTP)

Relabel Attendance Periods

You can now relabel the period names for Period-based and Subject-based Attendance. Just click on the new “Customize Period Names” button under “Attendance” > “Settings”:

Read More »

Privacy Shield

As an online software provider, the security and privacy of your data is super important. QuickSchools does not share your data with third party vendors without your expressed consent. To that effect, we have certified ourselves with the EU-U.S. and Swiss-U.S. Privacy Shield Frameworks administered by the U.S. Department of Commerce’s International Trade Administration (ITA). Details below:

We are looking to certify with the Student Privacy Pledge too. You can see a current list of signatories here:

Expect to see us on this list of signatories in the coming weeks.

If you have any questions or comments about our privacy policies, please feel free to chat with us, or send us an email.

QuickSchools Security

We wrote an article 3 years ago to address some of the concerns with using an online service like QuickSchools. Although many of the responses are still relevant, we wanted to expand a little bit on the section regarding our security features.

Our QuickSchools infrastructure has matured tremendously since we officially launched in 2009. We are now hosted on the Amazon Web Services (AWS) in Virginia. This means that in addition to the cloud-based infrastructure that allows us to scale and meet the growing demand of our customer base, we also get to piggy back on many of the security features provided by AWS. This includes network, hardware, software and on premise security. We have some details here: More »

Why worry?

Users are always very concerned about software that is delivered over the internet. But here’s why we say, “Don’t worry”:

Is the software secure?

Yes, we employ standard SSL Encryption, which is what banks use for their online portals. All passwords are encrypted, even in the database. We consistently monitor for external attacks, and employ standard protocols for network and server protection.

Will my data be safe?

We use database replication to keep a real-time backup of all accounts. Each account is also backed up nightly to a separate location. You can read more about it here.

Who owns the data?

The data is owned by the respective schools. We have no right to the data. You can request that your data be deleted at anytime. Data from expired / cancelled accounts are also deleted automatically after 60 days.

Will my data be shared with others?

No, your data will absolutely not be shared with others. All software maintenance and support is done in house, so your data will not be accessed by third party vendors.

What if I want to leave?

There are no cancellation fees. You can cancel at any time. You can also download an XML backup of your data before ending your subscription.

Is there a contract?

No, there is no contract. You can start or end your subscription at any time. We do require payment every month to keep your account active.

Will you charge me more later?

We have held the same price since our official launch in 2009. And we have no plans, immediate or long-term, to change our pricing. This is our way of staying competitive in the market place.

Is this a stable company?

Our company was established in 2003. We originally built custom solutions for large supply chains, which allowed us to develop and test our own software platform using J2EE as our core technology. We branched into education in 2007, and officially launched QuickSchools in August 2009 after receiving VC funding earlier that year. Since launching QuickSchools, we’ve removed ourselves from the custom software development market and are focused completely on the smaller school market. We’re now expanding aggressively into North America.