Master Scheduler (Private Beta)
We have a new Master Scheduler module that’s coming into Private Beta. For the time being, this module is only available by request. Once the module is ready for prime-time, it will be made available on the QuickSchools App Store.
Unlike our existing “Scheduling” module, which is designed more for elementary schools, the new “Master Scheduler” module is modelled after a High School schedule. Here’s a sample screenshot:
With this new Master Scheduler module, you can expect the following features:
- Manage a master list of courses for your group/district
- Manage your course offering by site and/or by academic term.
- Create course requests before the start of the academic term.
- Course requests can be created in bulk, like course packets
- You can also allow students to requests courses via the Student Portal
- Allow counselors to manage/edit course requests and alternates for their students
- Plan out sections based on target class sizes and course requests (Step 4: Schedule).
- Use our interactive GUI to assign sections to periods and teachers
- Assign students to sections based on course requests and available sections (Step 5: Load)
- Allow counselors to change section assignments for their students
- Once sections are finalized, generate all sections and enrollments to the designated academic term
- Generate reports throughout every stage of the scheduling process
Schedule: Assign sections to periods
A key aspect of the QuickSchools Master Scheduler, is our interactive interface, where you can drag and drop sections into periods. The system calculates the ideal number of sections per course based on target section sizes and the number of course requests. Here’s a preview of what the screen looks like: Read more…
Frequently Asked Questions (FAQs)
We are constantly looking for ways to help you, our customers, to quickly resolve problems you may encounter while using Quickschools. So we’ve posted a Frequently Asked Questions (FAQs) article that we think would improve your Quickschools experience. We have highlighted some of the items below:
FAQ: Some of our grades are not showing automatically in the Report Card. Why aren’t the final grades from the Gradebook transferring over?
Please check the Gradebook and make sure that the “Is final grade” checkbox is checked:
FAQ: My homework is missing! How can I retrieve them?
Homework links on the student’s main Home page will only be available 2 days after it is posted, and 2 days before its due date. To access all posted homework assignments, please click the “View Complete Record” link below your child’s name and go to Homework tab.
My school is non-K12, can I still use QS?
Definitely yes. We have several non-K12 users which includes language schools, nursing schools, music schools and dance schools, etc. Please check out the links below to help you set up Quickschools for your account:
https://blog.quickschools.com/2011/12/07/course-structure-for-non-k12-schools-with-rolling-enrollment-no-academic-terms/
https://blog.quickschools.com/2014/04/10/rolling-enrollment-account-setup/
To view the entire FAQs list, click here. Let us know what you think!
Coming Soon: Enterprise Edition
Some time back, we talked about new district/group features that were coming out of QuickSchools R&D. These features are specifically around linking multiple schools together. This is not only helpful for districts, but also for franchise schools that have multiple sites. We’re tentatively calling this the “Enterprise Edition”. Just to elaborate on the new capabilities afforded by this new improvement, we wanted to share some screenshots.
Manage Teacher Access Across Multiple Sites
Once schools are linked together via the Enterprise Edition, you can control access for each teacher across multiple sites:
Once access is given, teachers will be able to “Switch Schools” between sites that they have access to:
The “Switch School” capability is also available to students and parents if configured.
Manage Students across Multiple Sites
It’s now possible to view all students within the group, and allow sites to transfer students between schools: Read more…
Updated Canvas Integration
So we’ve recently updated our Canvas Integration Capability at QuickSchools, which we thought we’d share here, for those who are using (or want/hope to use) this module available on our QuickSchools App Store.
Integrate the Grades from Canvas into the QuickSchools Gradebook
Canvas is only ONE of the many Learning Management Systems (LMS) that we integrate to. And the primary goal of this integration is to easily transfer grades from the LMS Gradebook into the QuickSchools Gradebook, for purposes of creating report cards and transcripts.
Here’s a list of recent improvements to the Canvas Integration module in particular:
- Dropdowns have been updated to our new UI, which means you can more easily search the fields while mapping.
- You can select which academic term to be “Active”, and only the “Active” term will be synchronized.
- Gradebook Synchronizations can now be scheduled to run nightly (or as frequently as you want)
- Synchronization History shows the status of each synchronization attempt, along with a log file of successfully synchronized subjects/courses.
Details of each improvement are described below: Read more…
Mass Print Statements
In Quickschools Fee Tracking, you can now print statements en mass. This is useful when you want to continuously print latest statements without having to open each family or each student’s billing information.
Once you have generated statements, you can now print these by selecting the box on the top left header of the student records. Select “All”, then again open the dropdown menu and chose the “Print Latest Statement” button. Read more…
Permanently Delete Student Record
Quickschools now supports permanent deletion of student records. For cases where you need to permanently remove a student record from the system, this is how you’d do it.
IMPORTANT! The permanent deletion of student records has been provided in part to comply with recent legislation in the EU called the General Data Protection Regulation (GDPR). Records that have been permanently deleted will not be recoverable. Please exercise EXTREME CAUTION when permanently deleting records. Deleting a student record will also delete ALL ASSOCIATED DATA, like parent info, grades, attendance, and so on.
Online Forms – Copy & Archive
When moving from year to year, instead of creating new form packets, you can simply archive and copy over the existing form packets. This is a great time saver. And, for parents filling in the forms again for the following year, they have the option of copying over the data from the previously submitted form packet.
This is extremely useful when it comes to yearly re-enrollment forms that parents must fill out each new school year.
For more details, here’s a link to our support article on the Copy & Archive function
