Student Billing vs. Family Billing

With our upcoming QuickSchools Webinar on Fee Tracking and Online Payments, we thought we’d highlight one of the key concepts, namely Family Billing, and how it differs from the default Student Billing in QuickSchools

Student Billing

By default, all billing is by student. No additional setup is required. Once a student record is created in your QuickSchools, you can immediately start creating Fee Tracking transactions for that student. Transactions will appear under the “Bills” tab of the student record:

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QuickSchools Private App on Zapier

In a previous post, we talked about building an App on Zapier, in order to integrate QuickSchools with Zapier. This previous initiative was to allow schools to build their own integration, using the existing API Resources offered by QuickSchools. However, after working with several schools on this, we’ve decided to work on building our own QuickSchools App in Zapier, for schools to use more easily.

Finding the QuickSchools.com App in Zapier (by Invite)

The current QuickSchools app is currently a private app, and can only be accessed by invitation. If you’re interested in this app, please contact our support team for access.

Once you’ve accepted access to the QuickSchools App in Zapier, you will need to enter your API Key, in order to link your QuicKSchools account with Zapier:

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Daily-Equivalent (Period Zero) Attendance

We are building a new feature called Period Zero Attendance, or Daily-Equivalent Attendance. What this essentially means is that QuickSchools will track and report a daily attendance equivalent, based on period or subject-based attendance. This will be an optional feature for schools that track period or subject-based attendance.

How does it work?

Schools will continue to take attendance by period or subject. However, for every school day, each student will be marked with an equivalent daily attendance. So for example, if a student is marked present for 5 out of 7 periods, QuickSchools will convert this to a daily equivalent, based on certain rules. As a result, the student may be marked Present, Absent, Tardy or Half Day Present for the day. 

This daily attendance will be stored in Period Zero (hence the name “Period Zero Attendance”). When reporting attendance, the system will use / display the Daily Attendance by default. And the period / subject attendance is merely recorded for tracking / informational purposes only.

How will the Daily-Equivalent be calculated?

By default, the QuickSchools will use the FIRST attendance record as the Daily Attendance. This means that if a student is absent for the first period, but present for the remaining periods, the student will be marked as Absent by default. An administrator can then change the Daily Attendance to Present or Half Day Present based on rules set by the school.

Later on, we will provide different default calculation methods. Some possible options we are considering:

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App Developer Console

Did you know that you can build apps / modules as well as integrations with QuickSchools? To do this, you’ll need to enable the App Developer Console in QuickSchools. You can enable this feature by scrolling down to the bottom of the Settings / Features page:

Enable App Developer Console for building Apps in QuickSchools

There are 3 options available under the “App Developer Console” which can be enabled:

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Announcing Orchestra Master Scheduler

After some years of being in Private Beta, QuickSchools is proud to announce that our Master Scheduler is now available as it’s own standalone product called Orchestra. Check out the website at http://www.onlinemasterscheduler.com.

Orchestra Master Scheduler website

Orchestra will maintain the same simplicity and ease-of-use that has been synonymous with the QuickSchools brand. You will find many common elements between the two brands to maintain consistency in the user experience and of course, Orchestra too comes included with our awesome Live Chat support.

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New Release – May 24, 2021

Several minor improvements for this release, plus a few general improvements to our Master Scheduler. Here are the latest improvements in QuickSchools:

When re-assigning sections to another teacher, you can now view/select which sections to re-assign in the Master Scheduler

Master Scheduler Improvements

  • Refactor Screens for standalone Orchestra Master Scheduler Plan
  • Expand support for Constraints (by row and column)
  • Improve how sections are re-assigned
  • Improve Summary Report support for Master Scheduler
  • Improve flow for deleting courses
  • Support Bulk Removal of Course Requests by Report
  • Support multiple sections in a single period, in student PDF
  • Miscellaneous bug fixes

Other General Improvements

  • Include attachments when copying Lesson Plans
  • Improve Google Drive Integration support for large data sets
  • Improve how Summary Reports are run concurrently
  • Support Gradebook Category in Report Creator
  • Fix initial authentication connection to Canvas
  • Fix Delay when Changing Password
  • Fix Time Zone Difference when creating Live Stream events
  • Cosmetic UI Improvements (Relabelling buttons)
  • General improvements to server exception errors

Online Forms Webinar Part II

We had Part I of the Quickschools Online Forms webinar back on May 4th. The webinar specifically described the basics related to the Online Forms module (introduction, installation, key concepts, configuration elements, etc). The slides for that particular presentation can be found in our most recent blog post here: Online Forms Part I.

We have Part II of the Online Forms webinar coming up next week, and we’ll dig deeper into the module by showcasing specific use cases that you all may be interested in. These include examples for applications, re-enrollment, field trip forms, vacation/absence notification, online order forms, and others. The webinar will take place on Tuesday, May 18th at 1pm ET. The link to register will be available on the Teachers’ Lounge:

All administrators are highly encouraged to join!

Online Forms Webinar

Thanks to everyone who attended our first Online Forms webinar earlier today. We had a lot to cover, so we’ll be conducting a second webinar on the Online Forms later this month. Be sure to sign-up for that as well. You should see an announcement in your QuickSchools portal:

If you missed the webinar, or would like a copy of the recording, please fill in the survey, and let us know. Our team will send you a link to the recording once it’s available. However, if you’d like a copy of the presentation, we have that here for download:

Thanks again, and we hope to see you again for our next webinar.

New Release – May 3, 2021

Here are the latest improvements in QuickSchools:

Master Scheduler Improvements

  • New Orchestra Subscription Plan for Master Scheduler only, includes 
    • New Login Page
    • Updated Footer and links
    • New Features Page
  • Display Section Assignments in Student and Parent Portals
  • New Printable Section Assignments PDF
  • Improve Course Catalog Importer to support updates

Other General Improvements

  • Email Templates from Student Profile (see below)
  • Automatically Match Courses in Google Classroom Course Mappings
  • Ability to disconnect to Google Classroom
  • System checks for existing emails for new Trial Sign-Ups
  • Miscellaneous Fixes when creating new Trial Accounts
  • Generic Importer for Tests & Assessments (BETA)
  • Custom Background Image (BETA)
  • Improve reporting on Lunch Ordering app (for Pending/Cancelled Orders)
  • Improve how announcements can be hidden
  • Improve display of transactions on Billing History page
  • Support Enrollment Date in Students API Resource
  • Continue Framework Improvements for Emails
  • Fix Non-School Days on Attendance Calendar for Group Schools
  • Fix Scheduled Google Classroom Sync
  • Fix Gradebook Template with Scale Score
  • Fix Displayed Date for Attendance Not-Yet-Taken Notifications (BETA)

Email Templates from Student Profile

We have long supported Email Templates, for various modules. We’ve not extended this support to the student record:

When accessing a student record, there is now a “Email Profile” link, that will allow you to use Email Templates to send emails. For more information on our Email Templating capability, check out the link below:

Online Forms Webinar: The Basics

As we continue our Webinar Series, this May, we’ll be tackling one of our most comprehensive apps available — The Online Forms. This app allows schools to collect data from any user within QuickSchools, or via a Public URL / Embedded Form.

We’re inviting all School Administrators to attend the first of our 2-part webinar that will be held on 4th of May, 01:00 PM (EST). This webinar will not only tackle the basic tools or functions when creating and managing an Online Form, but will also go over the exporting of data and built-in Online Form Reports.

If you’re interested, you can register for the Webinar, by clicking on the Sign-Up button found on our Announcements in the Teacher Home Page, and in the Online Forms App. See you there!

Registration link available via the Home Page / Online Forms App