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Student Tags

May 22, 2018

Some time ago, QuickSchools introduced a way to tag your students that was in private beta. We’re proud to announce that this feature is now available for all accounts. Just go to “Settings” > “Turn Features On / Off”, and click on the “Configure” link for “Student Tracking”. You should see the following near the bottom of the page (just below “Student notes”):

Enabling Student Tags from Features Page

The tagging functionality is pretty much the same as we had in Private Beta. Add in any text, one tag per line, and it will appear on the main Students Listing. Here’s an example of how to enter the data:

Entering Student Tags on the Student Record

Entering Student Tags on the Student Record

Any text you put in square brackets will appear on the student listing as a code, and any text AFTER the square brackets appears as a description when you mouse over the tag. If you omit the square brackets, the tag will appear as a flag, and you’ll have to mouse over to see the description: Read more…

Send Email from the Report Creator

May 21, 2018

Need to take action based on a report? Quickschools supports custom reporting that allows you to explore data within your account, and then send emails to parents, students and even teachers, based on the data being reported.

The Report Creator is a flexible reporting tool that allows you to extract data from the various modules that you use within QuickSchools. You can sort columns and filter the result set to fit your requirements. The end result, is a dynamic and fully customized view into relevant areas of your data. Learn more here.

Once you’re happy with a report, you can actually take action from that report. For example, you can generate a report that shows students with more than 3 tardies in the semester – then send email to the parents of these students within the Report Creator’s email mechanism.

The “Email” feature within the Report Creator has full Mail Merge functionality. This means that you can insert text into your email based on the columns being reported in your report. This makes for a very powerful tool, where you can send out notifications to virtually anybody (as long as the email address appears as a column for Mail Merge purposes), based on any scenario that you can generate a report for.

Some other examples of reports that can be useful as a notification:

  • Students with more than X disciplinary incidents
  • Students who were absent for more than X days
  • Parents with outstanding balances in the Fee Tracking module

For more information on sending emails from the Report Creator, see our support article here.

Alternative Methods for Subscription Payments

May 18, 2018

Due to the nature of the QuickSchools subscription model, we prefer payments to be made automatically via credit card. QuickSchools will invoice schools monthly based on the number of active students in the account (plus any additional Apps). But for schools that do not have a credit card, we do offer alternate means of payment. For these options, you will need to contact QuickSchools support to set things up:

Payment via Bank Account (ACH)

We can currently accept direct ACH payment from US banks (although we are looking to support additional countries soon). If you have not subscribed, you will need to contact QuickSchools to have this feature turned on. However, if you’ve already subscribed, you can just go to your “Account” page, and switch to ACH payments by setting up a Bank Account for subscription payments.

More info here: Read more…

Lunch Ordering App

May 15, 2018

QuickSchools is proud to announce our new Lunch Ordering app, now available in our App Store. Parents can now easily order student lunches online via the Parent Portal.

Administrators for the app will have full flexibility in setting up meal items, meal prices, along with a daily menu. Parents and students can then select items available from the menu for any given day. The screenshot below shows how Lunch Ordering looks like in Parent Portal:


Lunch Ordering integrates with
Fee Tracking for streamlined charging of students. So parents can view charges for their lunch orders via Fee Tracking, and they can also make payments through this module.

For more info about Lunch Ordering, please see our support article here.

We’d love to hear from you. Please chat with us if you have questions!

 

Health App

May 10, 2018

QuickSchools is delighted to announce a new addition to our App Store… the Health App:

Screen Shot 2018-05-10 at 4.45.35 PM.png

With the new Health App, there’s a new “Health” tab on the student record with more robust capabilities for tracking student medical information, including medical history, medication, notes and testing. For more information, check out our support article below:

https://support.quickschools.com/hc/en-us/articles/115003111403-Intro-to-the-Health-App

For schools with a large number of students, please feel free to contact QuickSchools support for a discount.

Custom Report Cards with Default Columns from Gradebook

April 27, 2018

We’ve tried hard to make is SUPER EASY for schools to customize their own Report Cards. But sometimes, schools want a little more flexibility in the way grades are reported to parents, especially when it comes to reporting specific grades from the Gradebook into the Report Cards.

To that end, QuickSchools offers an add-on service to build custom templates for you. And with a custom Report Card template, you can make use of the Gradebook Default Columns which provide more structure in the way grades are reports from the Gradebook to the Report Cards.

Overview

At QuickSchools, we regard the Gradebook as the domain of the teacher. Teachers should have full flexibility to set up columns and assessments as they see fit. Teachers can also engage with parents by sharing comments about specific assignments.

The report cards on the other hard, we regard as the domain of the school administration, where grades are formatted and standardized to provide a streamlined report to parents on the progress of students. This process of building report cards can include additional criteria (like comments) which teachers can add directly to the report cards. And by default, only the Final Grade from the Gradebook is transferred to the Report Cards.

Transferring Multiple Gradebook Columns to the Report Cards

So what happens if you have several fields in the report cards that you’d like to be calculated and transferred automatically from the Gradebook? For example, in addition to a final grade, perhaps you’d also like to report an Exam Grade or Participation Grade that is also recorded in the Gradebook (perhaps as a category).

To facilitate this, you can configure Gradebook Default Columns which automatically appear in all teacher Gradebooks. These columns appear in orange, and is controlled by the school administrator:

Screen Shot 2018-04-27 at 9.58.57 AM

Teachers can then fill in the data manually, or use a Gradebook formula to fill in these columns. Once the school administrators are ready to publish the report cards, in addition to locking the report cards, they can also lock the System Columns from the Gradebook. To create a Gradebook Default Column, just go to “Grading Setup” and scroll to the very bottom where it says “Gradebook Default Columns”: Read more…

Getting Started Guide

April 25, 2018

If you’ve just signed up with Quickschools and don’t know where to start, you’ve come to the right spot! This article will help you get started with Quickschools.

The steps below describe the basic workflow to set up your account:

Once you’re done with the steps above, you’re ready to get everyone on board! The teachers can now start entering grades, taking attendance, posting homework, etc. Here are some of the common tasks that teachers and staff can start working on as you begin using more and more of the QuickSchools service:


Please check out our Getting Started Guide articles for more information:

QuickSchools Getting Started Guide (Part 1)
QuickSchools Getting Started Guide (Part 2)

Please chat with us if you have questions or if you need help. We’d love to hear from you!