Roundup: QuickSchools for Teachers

August is always an exciting month for QuickSchools. This is the month that we welcome a lot of new schools into our community. This means that we’ll be welcoming a lot of teachers new to QuickSchools as well. We love to see growth!

If you’re a teacher who is new to QuickSchools – you’re definitely in luck! Our mission is to get you classroom-ready. We want you to develop the skills and knowledge to fully utilize our software. For this purpose, we curated the most relevant articles to help you get up to speed:

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Sign-In / Sign-Out App (2022)

The QuickSchools Sign-In/Sign-Out App has undergone quite a few improvements over the years. Schools are using this app to:

  • Track the exact date and time when students sign-in and sign-out of school
  • Allow students to sign themselves in
  • Allow parents to sign in their children
  • Track the total time a student is in the school (usually for billing or compliance purposes)

You can find this app on our app store:

Sign-In/Sign-Out App on the QuickSchools App Store

We’d like to take this opportunity to discuss some recent improvements since our last review was from 2020, as well as a few potential improvements moving forward:

To find out more about existing features, please check out our previous post here:

History Tab on the Student record

Teachers and staff can now view the sign-in/sign-out history for a student directly from the student tab. This makes it easier for users to review all data pertaining to a student in one location. 

View Sign-In/Out History from the Student record

NOTE: This is a welcome improvement because most apps require you to view information about the app from the app itself (and not from the student record).

Summary from Student Portal

This new feature is designed primarily for adult education. It allows students to track the amount of time they’ve completed at school, as a prerequisite for completing their course:

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Mini Release – August 8, 2022

We deployed a few minor improvements today, primarily for the Orchestra Master Scheduler and Security.

Configure starting periods for courses in Step 1 “Configure Courses”

Here is a list of the latest QuickSchools improvements:

Master Scheduler Improvements

  • Ability to configure starting periods for courses
  • Record date/time when course request is assigned to a section
  • Bug Fix Step 1 when teacher is deleted
  • Bug Fix Step 2 when clicking on Teachers
  • Improve Reporting for Master Scheduler

Teacher Caseloads in Orchestra

In the Orchestra (Master Scheduler for QuickSchools), you can set up a Caseload limit for teachers in Step 1, under “Configure Teachers”:

Set Teacher Caseload when you “Configure Teachers” in Step 1

The system calculates the current caseload for the teacher by adding the total number of students for all sections, and then compares it against the Caseload limit. Here’s an example from the “Teacher Case Load (Step 5)Summary Report that shows how the Caseload is calculated and compared against the Caseload limit:

Use the “Teacher Case Load (Step 5)” Summary Report to view current Caseload and Caseload limits.

For convenience, you can also see the current caseload for a teacher in Step 5, when mousing over a an available section for a student’s course requests:

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Pay Online for Lunch Orders

The Lunch Ordering App will be receiving a big update this summer. QuickSchools will soon be supporting Online Payments for Lunch Orders. Parents and teachers can pay for meals online before orders are sent to the school for fulfillment.

This improvement does not change the existing flow for selecting meals. Users will see a Calendar view of all meals offered. However, instead of seeing a “Submit Order” button, users will see a Shopping Cart icon at the top:

Clicking on the Shopping Cart icon will display all meals that have been added to the Shopping Cart:

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