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Archive Teachers Lounge Messages

December 13, 2018

The Teachers’ Lounge is an easy-to-use tool in your QuickSchools account that allows you to discuss topics with your fellow teachers. This is the first screen that you will see once you log in:

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You can use the lounge to post important announcements,  chat about school happenings, or any other topics that come to mind; you can also attach photos or files. Other teachers and staff will be able to comment and share photos/files on posts.

If you find that your school uses it often you can choose to reset the Teachers’ Lounge for each new academic term. This means that when a new term is activated old posts will be hidden until the previous term is reactivated: Read more…

Calculating Final Grades with Incomplete Category

December 12, 2018

In Quickschools, the school administrators can decide how the Gradebook will treat a case when a student does not have grades for a specific column or category. This can be configured on the Grading Setup screen, under the section Gradebook Formula Behavior.


In this example, we have the Final Grade column with the weight formula 50% Test, 10% Recitation, 20% Quiz, 20% Assignment, for a total of 100%.


Set the Gradebook Formula Behavior to Show Incomplete if you want the formula to populate an “I” instead of a number. In the illustration below, the student is missing a grade in the category Quiz, which is 20% of the required weight factor to compute the Final Grade.


Otherwise, set it to Re-normalize if you want the system to calculate the formula as though you never asked to include the “unfulfilled” category to begin with, instead of showing Incomplete. The system will then divide the grade to the total available weights, in this case 80, then computes the percentage to get 100 (See below). Read more…

Where do I log in?

December 11, 2018

In case you haven’t noticed, we’ve added a new “Login” link on our QuickSchools website, that looks like this:

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This new page is intended to help existing users find their login page. Remember, that each school has a unique URL. This is how we separate each school into it’s own database. If you don’t know the login page, please do not sign up for a new account. Read more…

Manually Adding Semesters to Transcripts

December 6, 2018

In QuickSchools students grades will automatically transfer over from teachers gradebooks to Transcripts. You can also manually add in semesters, grades, etc. onto a students transcript. You may need to do this if you are new to QuickSchools and want to add in grades from previous years, if you have a transfer student, etc.

Simply open a students transcript and click on the “Add Semester” option to begin adding in a semester manually:

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Once you do this you will notice that a new semester has been added to the transcript, you can click in the new fields to type in a name and year for the semester:

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To add subjects to click on the new semester to see your options, there you will see the “Add Subject” option. Once you click on “Add Subject” a new entry will be added where you can enter the subject name, marks, grade, credits, etc.:

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For more information on Transcripts see our Best Practices article and as always please chat in if you have any additional questions on how this process works.

Student Notes Report

December 4, 2018

If you’ve been using the Student Notes feature in QuickSchools, there is now a new report that will allow you to easily review and export Student Notes using our standard Report Summary menu. Just search for “Notes”, and you should see it listed:

Student Notes Report

If you find this report useful, don’t forget to star it as your favorite, for easy access later on. And as always, please let us know if you have any further comments or suggestions for improvement.

Here’s an example of what the report looks like: Read more…

New App Release: Library System

November 30, 2018

We have just released our new Library System app! This new app allows you to manage the library at your school(s). You can check it out on your QuickSchools account by going to the App Store. A few things you are able to do with this new app are:

  • Easily Manage Your Inventory
  • Search / View Books on Loan
  • Track Damaged or Lost Books
  • Configure Resources Offered
  • Scan Books Using Bar Code Scanner (Optional)
  • Track Penalties for Late Returns
  • And More!

To learn more about this app click here – Library System App

Blog 11.20


Standard Charges for Specific Students

November 29, 2018

We wrote some time back about our Standard Charges feature. Here’s the original article:

We think it’s worth noting again on the philosophy behind the QuickSchools implementation of Standard Charges, and how schools can customize how students are charged periodically based on specific conditions for the student.

What is a Standard Charge?

A standard charge is basically the ability to apply a specific charge en masse to a group of students. This includes charges as well as credits and discounts.

Standard charges are most applicable in situations where you have different charges for students with siblings, or students of staff, or students with parents from the military, etc. Basically, if there’s ever a case to provide a discount based on some condition, you could use our “Standard Charge” feature to facilitate charge of fees to that student.

How to Create and Customize a Standard Charge?

To create a standard charge, go to the “Standard Charges” sub-menu (under the main “Fees Tracking” menu). From there, click on “Add Standard Charge”. You can then create items (or a fee structure) to the standard charge.

Adding / Modifying a Standard Charge

Adding / Modifying a Standard Charge

Customization of the Standard Charge is done when you “Apply” the charge. When you click “Apply”, there is an option to “Preview & Customize”:

Applying a Standard Charge

Applying a Standard Charge

Using this feature, you can further refine how charges are applied to specific students. You can remove charges from the original Standard Charge, as well as create new charges specific to a student: Read more…