FREE WEBINAR: Mastering the Gradebook

Classes are underway. Things are (finally) settling down…

First and foremost, if you’re a part of the QuickSchools community, we’d like to thank you for your trust in us. We’re honored to be given the opportunity to partner with you.

Teaching is hard, and we like to think of ways to help out as best we can. As part of this effort, we’re continuing with our monthly webinar series. The September webinar will focus on the Gradebook module. We’ll show you how to leverage the Gradebook so you can easily monitor student progress and provide optimal feedback.

QuickSchools’ Mastering the Gradebook webinar was developed with teachers in mind. It is suitable for all levels of users. We’ll go through a brief overview of basic Gradebook activities, before moving on to intermediate and advanced topics. Key discussion points include:

  • Gradebook basics: adding columns and formulas, and grading (re-normalizing and weighted grades)
  • Configuring the Gradebook settings: icons and optional tools
  • Communicating with students and parents: sharing feedback, and private vs public comments
  • Transferring grades from the Gradebook to the Report Cards
  • Alternative grading: Standards-based and Self-paced

This webinar is interactive. Post questions and answer polls during the 30-minute presentation session, and discuss topic further during the follow-up, 30-minute Q&A session.

QuickSchools’ Mastering the Gradebook webinar is scheduled for Thursday, September 23rd at 11 AM (PDT) / 2 PM (EDT). Register by logging onto your QuickSchools account. You’ll see the registration link on the Teachers’ Lounge page.

See you there!

New Release – Aug 30, 2021

Since our last release on August 9, we made several patches to our Orchestra Master Scheduler. And now that the new Weekly Schedule feature is more robust, we’re back BIG-TIME to our regular 3-week Sprints. This release includes ground work for our upcoming Learning Management System (LMS).

Check out the complete list of our latest QuickSchools improvements:

New Advanced Filtering by Report on Master Scheduler Step 5: Load

Master Scheduler Improvements

  • Remove Next Grade when SIS is not used
  • Support optional teachers when importing STEP 1 course-teacher configurations
  • Step 2 ability to Reset calculated number of sections
  • New External IDs for Sections in STEP 4
  • Step 5 Advanced Filtering (via Report Creator)
  • Step 5 Percentage breakdown by Department
  • Remove STEP 5 Section Enrollments when Course Request is removed/deleted
  • Temporarily Remove STEP 5 “Re-assign Incomplete Students” for Weekly Schedule
  • Update Sections in student record when Course Requests are updated
  • Add support for Weekly Schedule in Summary Reports
  • Bug fix when calculating STEP 2 number of sections for courses with zero limits
  • Bug fix when removing course requests via STEP 2 Bulk Course Requests
  • Bug fix when displaying STEP 4 total students in each section
  • Bug fix calculating STEP 5 percentage when students are deleted
  • Bug fix Advanced Search in Step 5 for “students with unassigned sections”
  • Bug fix Advanced Search in Step 5 for “students with conflicts” when enrollment period is linked to multiple semesters
  • Bug fix when rendering Section Enrollment PDF when Bell Schedule is updated
  • Bug fix when editing section assignments from Student record for Weekly Schedule

General Improvements

  • Alpha features for Online Tests (LMS)
  • Alpha features for My WorkSpace (LMS)
  • Extend Temperature App to Parent Portal
  • Support CR80 (credit card) size in PDF Templates (for Student ID Card)
  • Customizable Calculation for Period Zero (Daily) Attendance
  • Improve Subject dropdown in Lesson Plans module
  • New framework widgets for Time and TimeZone
  • Streamline OK button widget
  • Improve performance when downloading large Summary Reports via Excel
  • Improve concurrent access to Summary Reports with large data
  • Bug fix when students are permanently deleted in Group Schools

Master Scheduler Improvements

We’ve made some pretty big changes to the Master Scheduler in recent weeks. In one of our recent patches, we introduce a “Department” configuration in the “Scheduling Algorithm” in Step 5:

Read More »

Tracking Proof of Vaccination

With classes resuming, schools may be required to track Covid-19 proof of vaccinations from students and parents. One of the ways to do this in QuickSchools is via the Online Forms app. Here we discuss one sample implementation for collecting a Covid-19 Proof of Vaccination via the Parent Portal. This process can easily be extended to students and teachers too.

Setting up the Online Form Packet

Here we have a simple Online Form Packet with a single custom Online Form with Custom Fields (which incidentally has better Cross-Browser Compatibility): 

Configure the Online Form Packet

Here’s how we configured the Online Form with just a few simple fields. We also added a “Section Break” at the bottom, to add instructions about uploading their Proof of Vaccination:

Configure the Online Form to collect vaccination details

By clicking the “Configure” link, we also mapped the Name field to the Student Name, so that when accessed from the Student or Parent Portal, the student name field will be automatically filled:

Read More »

Thanks For Attending Our August 2021 Webinar!

Thanks to everyone who attended the webinar on Getting Ready for the New Academic Year with QuickSchools. We hope that you found the webinar to be helpful.

Putting his game face on – Azroy Kandan (webinar presenter and Head of Support) – fielding questions from participants

We sent a follow-up email to all registrants. However, if you missed the session or would simply like a copy of the recording, please let us know by filling in the survey included in the follow-up email. Our team will send you a link to the recording once it’s available.

If you’d like a copy of the presentation slides, we have that here for download:

Even though the dust has barely settled, we’re already planning for our next webinar on Gradebook. Keep a look out for a detailed announcement in early September. Until then, stay safe!

New Release – Aug 9, 2021

This release is a special 2-week accelerated Sprint for the Orchestra Master Scheduler, covering the main areas:

  • Weekly Schedules (with varying Section Frequency)
  • Tracking Schedule Changes (after Finalization)
  • Managing Bulk Changes to Student Enrollments

Here is a complete list of the latest QuickSchools improvements:

Master Scheduler Improvements

  • New Max Sections for Teacher-Course Configuration (Private Beta)
  • Course-Teacher Importer supports Max Sections (Private Beta)
  • New shortcut for Weekly Bell Schedule (Private Beta)
  • New Days and Frequency Settings for Courses (for Weekly Schedules)
  • New Support for Multi-Day Sections in Step 4 and Step 5 (for Weekly Schedules)
  • Run Step 4 based on Department Filter
  • Update Step 4 Course Details with Frequency, Days and Max Sections for Teachers
  • PDF Schedule for Teachers based on Next Enrollment Period
  • Option to Copy Latest Schedule to QuickSchools
  • Support Tracking Schedule Data for Export
  • Summary Report Support for Copied/Exported Schedule Data
  • Report Creator Support for Copied/Exported Schedule Data
  • Report Creator Support for Students with Conflicts
  • Improvements and Bug Fixes when Configuring Teachers
  • General Improvements to Semester Setup for Orchestra Master Scheduler 

General Improvements

  • Bulk Student Importer supports Reactivating Students (Beta)
  • Bulk Student Importer supports Deletion of Students (Beta)
  • Improve capacity for sending out Section PDF in bulk

Weekly Schedules (Beta)

We have a new capability that allows schools to easily create a weekly bell schedule:

When importing or adding courses, you can specify frequency and days of the week:

Read More »

FREE WEBINAR: Getting Ready for the New Academic Year with QuickSchools

Schools are re-opening!

We’re all ramping up – getting ready for the exciting post-pandemic academic year ahead. If you’re a part of the QuickSchools community, first and foremost, we’d like to thank you for your trust in us. Educating young minds is a commendable and daunting endeavor. We’ll continue to do our best to support your IT needs. As part of our services, we’re offering a free, live webinar to make sure that you’ll put your best foot forward for the 2021-2022 academic year.

The Getting Ready with QuickSchools webinar will take you through the important steps of setting up your account for the upcoming school year. This webinar will be useful to principals and school administrators who are new to QuickSchools or in need of a quick, refresher course in setting up the software. We’ll go through the following workflow:

  • Clearing the test data from the test drive
  • Adding teachers and students
  • Setting up modules, user access, subjects and enrollment
  • Introducing teachers and parents to QuickSchools

This webinar is interactive. Post questions and answer polls during the 30-minute presentation session, and discuss topic further during the follow-up, 30-minute Q&A session.

The Getting Ready with QuickSchools webinar is scheduled for August 19th, with two possible time slots for you to choose from – 10 AM (PDT) / 1 PM (EDT) or 1 PM (PDT) / 4 PM (EDT). If you’re interested, you can register by logging onto your QuickSchools account. The registration link is available on the Teachers’ Lounge page.

We look forward to seeing you!

QuickSchools Library App

Our recent release for QuickSchools includes two key improvements to the QuickSchools Library App:

Add Book by Scanning ISBN

When adding a new book to your catalog, there’s a new “Scan ISBN” button that allows you to quickly scan the ISBN barcode. 

Look up Book Details by Scanning the ISBN Barcode

QuickSchools will then search the Google library, and pull details for the book, which you can use to create the book record in your QuickSchools Library App:

Book Details retrieved by Scanning the ISBN Barcode

Note that books pulled from Google will also contain an image of the book.

Generate Barcode and Label

When adding a book, you now have the option to generate a Barcode by clicking on the “Generate” button:

Read More »

New Release – July 26, 2021

We’ve made several improvements to our Orchestra Master Scheduler for this release. But we’ve also included a few general improvements related to Admissions, Report Creator, the Library App, our API (and Zapier), Google Drive Integration, and much more.

Improvements to the Applications module within QuickSchools Admissions

Here are the latest improvements in QuickSchools:

Master Scheduler Improvements

  • Term-Length is now optional when importing Courses. Defaults to Semester-long
  • Limit for Departments are now optional
  • Bug fix when searching for Courses without Departments
  • Bug fixes related to performance improvements when setting Next Enrollment Period
  • Show configured Courses for Teachers in Step 1 “Configure Teachers”
  • Show Min, Max and Target Section Sizes in Step 2 “Course Requests by Course”
  • New Step 4 Filter by Department
  • Miscellaneous Improvements to Step 4 and Step 4 Pagination
  • Rename Block Sections to Teams
  • Bulk Create Lab-Lecture Teams (previously Block Sections) by Period
  • New Step 5 Advanced Filter for Student Conflicts
  • Ability to hide periods without sections in Section Assignments PDF
  • Support separate Course Code and Course Name in Section Assignments PDF
  • Miscellaneous Bug fixes to Section Assignments PDF
  • Option to use “” when emailing Section Assignments PDF
  • New Teacher Invitation Emails for Orchestra Only Plan
  • Ability to enable Section Attendance within Orchestra

Improvements related to Admissions

  • Bulk Email Applicants from Template
  • Improve Configuration Area for Inquiry and Application Status Codes
  • Bug Fix Enrollment when student name has apostrophe
  • Framework Improvements to support Portal for Applicants (Alpha)

Other General Improvements

Read More »

Online Payments via ACH

We recently released a new feature related to the Online Payment modules on June 6 (with improvements on July 6). Schools in the United States that subscribe to QuickSchools can now collect payments from students and payments via ACH Bank Transfer.

This feature is in BETA: If you would want this enabled for your school, please contact our Support Team.

Configuring the App

To enable this feature, go to the “Settings” page, and enable the setting under the School Fees Tracking” module:

There are separate settings for Credit Card vs. ACH Bank Transfer. And you can decide whether to absorb the transaction fee, or to charge a convenience fee to the payer.

Student Paying Online

Once you’ve connected your account to Stripe, Student make payments directly from their Student Portal:

Read More »