Online Forms Webinar Part II

We had Part I of the Quickschools Online Forms webinar back on May 4th. The webinar specifically described the basics related to the Online Forms module (introduction, installation, key concepts, configuration elements, etc). The slides for that particular presentation can be found in our most recent blog post here: Online Forms Part I.

We have Part II of the Online Forms webinar coming up next week, and we’ll dig deeper into the module by showcasing specific use cases that you all may be interested in. These include examples for applications, re-enrollment, field trip forms, vacation/absence notification, online order forms, and others. The webinar will take place on Tuesday, May 18th at 1pm ET. The link to register will be available on the Teachers’ Lounge:

All administrators are highly encouraged to join!

Online Forms Webinar

Thanks to everyone who attended our first Online Forms webinar earlier today. We had a lot to cover, so we’ll be conducting a second webinar on the Online Forms later this month. Be sure to sign-up for that as well. You should see an announcement in your QuickSchools portal:

If you missed the webinar, or would like a copy of the recording, please fill in the survey, and let us know. Our team will send you a link to the recording once it’s available. However, if you’d like a copy of the presentation, we have that here for download:

Thanks again, and we hope to see you again for our next webinar.

New Release – May 3, 2021

Here are the latest improvements in QuickSchools:

Master Scheduler Improvements

  • New Orchestra Subscription Plan for Master Scheduler only, includes 
    • New Login Page
    • Updated Footer and links
    • New Features Page
  • Display Section Assignments in Student and Parent Portals
  • New Printable Section Assignments PDF
  • Improve Course Catalog Importer to support updates

Other General Improvements

  • Email Templates from Student Profile (see below)
  • Automatically Match Courses in Google Classroom Course Mappings
  • Ability to disconnect to Google Classroom
  • System checks for existing emails for new Trial Sign-Ups
  • Miscellaneous Fixes when creating new Trial Accounts
  • Generic Importer for Tests & Assessments (BETA)
  • Custom Background Image (BETA)
  • Improve reporting on Lunch Ordering app (for Pending/Cancelled Orders)
  • Improve how announcements can be hidden
  • Improve display of transactions on Billing History page
  • Support Enrollment Date in Students API Resource
  • Continue Framework Improvements for Emails
  • Fix Non-School Days on Attendance Calendar for Group Schools
  • Fix Scheduled Google Classroom Sync
  • Fix Gradebook Template with Scale Score
  • Fix Displayed Date for Attendance Not-Yet-Taken Notifications (BETA)

Email Templates from Student Profile

We have long supported Email Templates, for various modules. We’ve not extended this support to the student record:

When accessing a student record, there is now a “Email Profile” link, that will allow you to use Email Templates to send emails. For more information on our Email Templating capability, check out the link below:

Online Forms Webinar: The Basics

As we continue our Webinar Series, this May, we’ll be tackling one of our most comprehensive apps available — The Online Forms. This app allows schools to collect data from any user within QuickSchools, or via a Public URL / Embedded Form.

We’re inviting all School Administrators to attend the first of our 2-part webinar that will be held on 4th of May, 01:00 PM (EST). This webinar will not only tackle the basic tools or functions when creating and managing an Online Form, but will also go over the exporting of data and built-in Online Form Reports.

If you’re interested, you can register for the Webinar, by clicking on the Sign-Up button found on our Announcements in the Teacher Home Page, and in the Online Forms App. See you there!

Registration link available via the Home Page / Online Forms App

Fileroom App

The Fileroom App is an add-on feature that is available in the QuickSchools App Store. This app allows files to be uploaded and shared between Teachers, Parents, or Students.

With this App, you can do the following:

  • Upload files into a shared, central location
  • Create your own folder structure for storing files
  • A separate Fileroom for teachers and parents
  • Virtual Hard-drive
  • 100 GB of storage

To know more about our Fileroom App, feel free to check out our Support Article linked below:

If you have any questions or concerns about this app, feel free to contact our Support Team.

Attendance Dashboard (Private Beta)

We understand how busy a Teacher’s day can get, and how this may lead to them forgetting to take attendance in QuickSchools. To resolve this, we now introduce a new feature — the Attendance Dashboard.

This feature is in BETA: If you would want this enabled for your school, please contact our Support Team.

This new feature would display the periods of a given day where attendance is Not Yet Taken. It is applicable for Homeroom, Period, or Subject-Based Attendance, and allow the Global Attendance Takers to either (1) Take attendance on behalf of the teacher; or (2) Send an Email notifying the teacher of the attendance yet to be taken.

To know more about our Attendance Dashboard feature, please see our Support Guide linked below:

Gradebook Webinar and more

I just wanted to express a quick thanks to all those who attended our webinar earlier today on the QuickSchools Gradebook. We covered a LOT of features in a short period of time, and so we went a little fast:

If you’d like access to a recording of the webinar, please fill in the survey that was sent to you. The recording is only available to subscribed schools. But we do have a copy of the presentation available below:

Finally, just a quick reminder that our Webinar Series will continue next month on the topics of Online Forms. This is also a large topic, and we may break it up into multiple sessions, to go over the various components. We look forward to seeing you there.

Zapier Integration

Zapier is essentially a GUI interface that allows user to use pre-built, or build your own, integrations to any system that has open APIs. This means that you can readily integrate QuickSchools with any other system, using Zapier as the go-between.

To facilitate this integration, you will need to first establish a link between Zapier and an external system (like QuickSchools). From there, you can create either a Trigger or an Action.

A Trigger is essentially an API call to an external system to search for new/updated records. This would be the event that would initiate a ZAP and facilitate an Action. (Example: Find new students in QuickSchools)

An Action would then be an event performed to PUSH data into an external system. This would essentially add/update the data. (Example: Add a new student into QuickSchools).

Zapier is useful to integrate other systems with QuickSchools, making the process of moving data from an external system to QuickSchools (or vice versa) really easy. The integration is described in more detail in our Support Article linked below:

This guide would cover the following required for the integration:

  • Setting up Zapier
  • Setting up API in QuickSchools
  • Creating a Trigger
  • Creating an Action
  • Creating a Zap

If you have any questions or concerns with the setting up your Zapier Integration, feel free to contact us via chat or email us at support@quickschools.com.

Google Classroom Synchronization Profiles

As mentioned in our New Release – March 22, 2021, we have added a new feature to our Google Classroom Integration — Synchronization by Profile.

THIS IS A BETA FEATURE: To have this feature enabled, please contact our Support Team.

This feature allows you to synchronize your Google Classroom courses in batches. This is ideal for schools will a large number of students and courses.

Some things to note about this feature:

  • Profiles are dependent on the courses being mapped under STEP 3.
    • Courses that aren’t mapped in STEP 3, will not be available in the Profile
    • If a course is unmapped in STEP 3, the course will also be automatically removed from the Profile.
    • When courses are remapped in STEP 3 at the start of a new semester, the Profile will also need to be updated with the latest mappings. Mappings from the previous term will no longer apply.
  • To avoid the sync getting timed out, we recommend having a maximum of 35 courses per Profile.
  • Multiple Profiles can be scheduled to be synced at the same time. However, each profile will be synchronized one at a time.

To know more about our Google Classroom Synchronization Profiles, see our Support Article linked below:

Gradebook Features

We have a webinar coming up for teachers, focusing on the Gradebook module in QuickSchools. This is part of our new Webinar Series. Be sure to register if you haven’t already.

QuickSchools Gradebook

During this webinar, we’ll be going over some of the more involved features, including:

Gradebook Formulas and Weightages

These are the basics of using Weightages (or Weight Factors) to create formulas.

More info here:

Accessing Grades from Previous Terms

When configuring a Gradebook Formula, you now have the ability to access the final grades from a previous term.

Read More »