Author: Tamiya Eliah M. Runas

Online Forms Webinar: The Basics

Tamiya Eliah M. Runas2 Comments

As we continue our Webinar Series, this May, we’ll be tackling one of our most comprehensive apps available — The Online Forms. This app allows schools to collect data from any user within QuickSchools, or via a Public URL / Embedded Form.

We’re inviting all School Administrators to attend the first of our 2-part webinar that will be held on 4th of May, 01:00 PM (EST). This webinar will not only tackle the basic tools or functions when creating and managing an Online Form, but will also go over the exporting of data and built-in Online Form Reports.

If you’re interested, you can register for the Webinar, by clicking on the Sign-Up button found on our Announcements in the Teacher Home Page, and in the Online Forms App. See you there!

Registration link available via the Home Page / Online Forms App

Fileroom App

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The Fileroom App is an add-on feature that is available in the QuickSchools App Store. This app allows files to be uploaded and shared between Teachers, Parents, or Students.

With this App, you can do the following:

  • Upload files into a shared, central location
  • Create your own folder structure for storing files
  • A separate Fileroom for teachers and parents
  • Virtual Hard-drive
  • 100 GB of storage

To know more about our Fileroom App, feel free to check out our Support Article linked below:

Fileroom App

If you have any questions or concerns about this app, feel free to contact our Support Team.

Attendance Dashboard (Private Beta)

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We understand how busy a Teacher’s day can get, and how this may lead to them forgetting to take attendance in QuickSchools. To resolve this, we now introduce a new feature — the Attendance Dashboard.

This feature is in BETA: If you would want this enabled for your school, please contact our Support Team.

This new feature would display the periods of a given day where attendance is Not Yet Taken. It is applicable for Homeroom, Period, or Subject-Based Attendance, and allow the Global Attendance Takers to either (1) Take attendance on behalf of the teacher; or (2) Send an Email notifying the teacher of the attendance yet to be taken.

To know more about our Attendance Dashboard feature, please see our Support Guide linked below:

Attendance Dashboard (Private Beta)

Zapier Integration

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Zapier is essentially a GUI interface that allows user to use pre-built, or build your own, integrations to any system that has open APIs. This means that you can readily integrate QuickSchools with any other system, using Zapier as the go-between.

To facilitate this integration, you will need to first establish a link between Zapier and an external system (like QuickSchools). From there, you can create either a Trigger or an Action.

A Trigger is essentially an API call to an external system to search for new/updated records. This would be the event that would initiate a ZAP and facilitate an Action. (Example: Find new students in QuickSchools)

An Action would then be an event performed to PUSH data into an external system. This would essentially add/update the data. (Example: Add a new student into QuickSchools).

Zapier is useful to integrate other systems with QuickSchools, making the process of moving data from an external system to QuickSchools (or vice versa) really easy. The integration is described in more detail in our Support Article linked below:

Zapier Integration Guide

This guide would cover the following required for the integration:

  • Setting up Zapier
  • Setting up API in QuickSchools
  • Creating a Trigger
  • Creating an Action
  • Creating a Zap

If you have any questions or concerns with the setting up your Zapier Integration, feel free to contact us via chat or email us at support@quickschools.com.

Google Classroom Synchronization Profiles

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As mentioned in our New Release – March 22, 2021, we have added a new feature to our Google Classroom Integration — Synchronization by Profile.

THIS IS A BETA FEATURE: To have this feature enabled, please contact our Support Team.

This feature allows you to synchronize your Google Classroom courses in batches. This is ideal for schools will a large number of students and courses.

Some things to note about this feature:

  • Profiles are dependent on the courses being mapped under STEP 3.
    • Courses that aren’t mapped in STEP 3, will not be available in the Profile
    • If a course is unmapped in STEP 3, the course will also be automatically removed from the Profile.
    • When courses are remapped in STEP 3 at the start of a new semester, the Profile will also need to be updated with the latest mappings. Mappings from the previous term will no longer apply.
  • To avoid the sync getting timed out, we recommend having a maximum of 35 courses per Profile.
  • Multiple Profiles can be scheduled to be synced at the same time. However, each profile will be synchronized one at a time.

To know more about our Google Classroom Synchronization Profiles, see our Support Article linked below:

Google Classroom Synchronization Profiles

Our Webinar Series Carries On…

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As part of our Webinar Series for March, we recently completed two webinars on the topic of Google Classroom Integration — one for Administrators; and another for Teachers.

Our series continues with two more webinars this coming April, the first of which will be for Administrators. This first webinar for April will discuss our Admissions module.

The next webinar to keep an eye out for will be for Teachers, where we’ll go over our Gradebook module.

Come join us, and learn how to track and engage prospective students. Simplify the way you evaluate and admit new students into your institution.

The admissions webinar will be held on the 6th of April, at 01:00 PM (EST). Administrators can register to the webinar by clicking on link available once you log into QuickSchools (Limited Spaces available). See you guys there!

Online Forms: Electronic Signature

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As most of you know, our Online Forms App allows you to add Fillable PDF Forms to your online form packet. To further allow your forms to go paperless, the online forms also allows users to add their electronic signature into the pdf form. This is useful for situations where you need a contract signed by the students as well as by the school.

Setting up Online Forms Signature

If you have not yet installed the Online Forms App in your QuickSchools account, you can do so via our App Store — search for Online Forms and click on Install

Once the app has been installed and configured, we would need to enable SVG for the online forms. This will allow Cross-Browser Compatibility and allow you to add digital signatures to the form. This is currently a hidden feature. To have this enabled please send us an email at support@quickschools.com. 

After SVG has been enabled for your account, we can now start setting up our Online Form Packet. Please note that when configuring the Online Form Packet, enable the One Form per Child option. This will allow parents to send a form per child, and allows any mapped information to be automatically filled (i.e. Student Data):

Read More »

Online Form Reference Numbers Report

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QuickSchools has just released a new Summary Report for the Online Forms App — Online Form Reference Numbers Report. This report is available for all users with access to the Online Forms Reports, and is ideal for schools that use Public Online Forms.

If you do not have access to the Online Forms Reports, you can enable this by going to App Store > My Apps tab, and click on “Configure” in the Online Forms app. In the configuration window, enter the user or role in the “Who can view Summary Reports” option and Save.

Online Forms Configure

Online Forms Configuration

Once this has been enabled, go to Reports, and search for “Online Form Reference Numbers”.

Online Forms Report

Here is what the report would look like:

Online Forms Reference Number Report

This report can be filtered by Online Form Packet, Student Name, and Submission. If you have suggestions for more reports, please feel free to reach out to our support team.