New Release – April 12, 2021

Here are the latest improvements in QuickSchools:

Google Classroom Improvements

  • Map students by email address – See below
  • Search feature for Profiles (Beta)

Email Improvements

  • Introduce Send History when sending Email from Templates – See below
  • Improve performance when emailing attachments from modules (Report Cards, Gradebook, Fee Tracking)
  • Miscellaneous bug fixes related to attachments

Other General Improvements

  • NEW: Attendance Dashboard for Not-Yet-Taken (Beta) – See below
  • Improve how Summary Reports are run for long queries
  • Live Stream now support recurring meetings
  • Search Student by Email Address and Phone Number
  • Ability to Schedule Synchronize with Sync 
  • Ability to disable Chat Box for Online Forms – See below
  • Fileroom App now supports sharing with Students
  • Improve Search on Teachers Lounge (Beta)
  • School Notes for new Self-Enrollment (Beta)
  • Miscellaneous improvements to Announcements
  • Miscellaneous improvements to Master Scheduler
  • Bug fix when managing Live Stream for Teachers
  • Bug fix when a new document is uploaded to the Student record

Mapping Students in Google Classroom

When mapping students in Google Classroom, the system now displays the email address, so that it’s easier to match students. This is particularly useful when students use their own personal Google Accounts for Google Classroom, and thus may have names in a foreign language:

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Assignments Flow

With the release of the new Assignments module (which is an improvement over the previous Homework module), we’ve expanded the flow for handling assignments over the portals in QuickSchools. Here’s a rough summary:

Posting Assignments

Teachers can now post assignments in real-time, or schedule an assignment to be published at a specific date / time in the future. This means that teachers can plan out and configure assignments for the entire academic term, and the system will publish them automatically:

Create Assignments in QuickSchools

When creating an assignment, teachers can specify if the assignment requires a submission, and whether the assignment will be graded. For graded assignments, a column in the Gradebook can be created and linked automatically.

Submitting Assignments

Students can very easily view all upcoming assignments. Assignments can be filtered by subject, and sorted by the column headers:

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Communicating with Students

With 2021 now in full swing, it’s important to understand how teachers can utilize QuickSchools to communicate and engage with students effectively. Here we highlight a few sample scenarios, how teachers can communicate with students.

  • Group Discussion
  • Discussing Assignments
  • Private Messaging
  • Announcements

Group Discussion

The “Class Discussion” feature (part of the “Homework” and “Assignments” modules) is a great way to discuss topics online. Only students enrolled into the class are able to post messages for any given subject:

Post Messages to Students via Class Discussions

As a teacher, you can also post a new discussion thread to multiple subjects at the same time using the “Also post to subjects” box. Simply select one or more subjects from the dropdown:

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SSO via Google SAML

We recently announced that QuickSchools now provides Single Sign-On (SSO) functionality via the SAML protocol. This means that for schools on the Google ecosystem, you can use Google SAML as the Identity Provider (IDP), and have it manage users centrally.

QuickSchools Single Sign-On (SSO) via Google SAML

The SSO functionality is still in Private Beta, but schools can start using it at their own discretion. You will need to have the District (or Group) School feature enabled, in order to use this feature. We are looking for feedback to make the experience better. For more information on the new SSO functionality, you can check out this article:

For Google SAML in particular, we’ve written up some quick notes on how to set it up (with screenshots and instructions). You can check it out on our support site here:

Please note that to set up Google SAML for your school, you will need a Google Workspace (formerly G Suite) account.

Let us know how it goes!

What makes our Report Cards Special

The Report Cards module within QuickSchools has been a labor of love since we launched over 10 years ago. QuickSchools provides the flexibility for schools to quickly and easily customize their own beautiful report cards from our existing library of templates. And for schools that need a little something extra, we can build new templates that fit your needs exactly.

We wanted to highlight a few key features that make QuickSchools different from our competitors.

Extensive Library of Templates

We have a library of templates to choose from, each with its own use case: 

QuickSchools Library of Report Card Templates

We have templates that handle various scenarios, including:

Don’t see a template you like? Send us a sample of what you’d like your report cards to look like, and we can recommend one to you. We may have a hidden template that we can simply share with you. If you have something completely unique, we can build new templates to specification for a fee.

Different Templates for Different Scenarios

You can use different templates for different scenarios. For example, you could produce a monthly Progress Report, followed by an end of term report card, both with different templates. 

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Online Forms: Electronic Signature

As most of you know, our Online Forms App allows you to add Fillable PDF Forms to your online form packet. To further allow your forms to go paperless, the online forms also allows users to add their electronic signature into the pdf form. This is useful for situations where you need a contract signed by the students as well as by the school.

Setting up Online Forms Signature

If you have not yet installed the Online Forms App in your QuickSchools account, you can do so via our App Store — search for Online Forms and click on Install

Once the app has been installed and configured, we would need to enable SVG for the online forms. This will allow Cross-Browser Compatibility and allow you to add digital signatures to the form. This is currently a hidden feature. To have this enabled please send us an email at

After SVG has been enabled for your account, we can now start setting up our Online Form Packet. Please note that when configuring the Online Form Packet, enable the One Form per Child option. This will allow parents to send a form per child, and allows any mapped information to be automatically filled (i.e. Student Data):

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Perfect for Weekend Schools

One question we often get asked is if QuickSchools is beneficial for schools that only operate 1-2 days a week, or just on the weekends. Some would think that since instruction is sporadic, then a system is less necessary. But to the contrary, the less teachers meet with students, the more impact a system like QuickSchools can make.

Interact with Students

While students are not at school, you can use the Class Discussion module to discuss learning topics online. Share pictures, links and files. The Student Portal is a great way for students to stay ahead by accessing all related student information like homework assignments, grades and report cards. Teachers and students can also communicate directly via the Private Messaging module.

Class Discussions for Students

Share information

Throughout the course of the week, teachers and staff can more easily share / broadcast information to students and parents using our Mass Messaging Module, which includes email, text and voice. Administrators can also make announcements via the Parent Message Board. And when teachers use the Class Discussions module, an email notification can also be sent out as well. Finally, we have new apps on iOS and Android to make notifications even easier.

You’re still a school

So in addition to engaging students and parents throughout the course of the week (ie. when students are actually in front of the teacher), there are still many benefits to having a centralized system. Just to name a few:

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Tracking Late Arrivals and Early Dismissals

There are times when the school needs to track when students arrive late to school, or when they leave early. In most cases, you can use the Sign-In/Sign-Out app in QuickSchools, which works like a kiosk for signing in students on premise. If you want students/parents to notify the school of late arrivals or early dismissals from their portal, then the Online Forms app might be the better way forward.

Submitting Forms

Here’s an example of how you can use the Online Forms to allow parents to notify the school about late arrivals and early dismissals. A parent simply needs to log into his/her account and fill out the form every time their child comes in late or needs to leave early.

The form can be as simple as the example form below. The parent will fill out a few fields then submit the form.

Parents can use the same link to submit the same form over and over again, for different days, or for different students.

Reviewing Submissions

As an administrator, you can be notified via email whenever a form is submitted. You just need to add the appropriate emails when configuring the Notification Emails:

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Mass Messaging

Looking for a quick and easy way to announce or send messages to all your students and parents about an upcoming event or activity? Well, look no further than the Messaging module in QuickSchools.

Send Emails via the Messaging Module

There are systems out there that focus purely on messaging capabilities. However, with these standalone systems, you have to manage your recipients separately, through a complicated process of exporting and importing contact info between systems. With QuickSchools, everything is integrated. That means that you can send out messages easily by grade level, by homeroom, or by subject/course. You can even create your own recipient lists for things like the parent council, school-related clubs or committees, and so on. And contact information is always kept current by the student information system (SIS).

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