Lunch Ordering App (Comparison)

As you may have noticed, we’ve released a new version of the Lunch Ordering App which supports Online Payments. However, the original version in QuickSchools still works for schools that want to collect lunch payments via traditional means. But what are the differences between the new and old versions of the Lunch Ordering App? Here, we discuss the differences, as well as pros and cons.

Original Lunch Ordering AppLunch Ordering with Online Payments
Fulfill then ChargeCharge then Fulfill
Integrates to Fee TrackingIntegrates to Online Payments
Tried and TrueNew (Still in Beta)

Fee Tracking vs. Online Payments

Original Lunch Ordering App with Fee Tracking

The original Lunch Ordering App was designed to allow parents to submit orders freely (before the cut-off date). Parents would only be charged AFTER orders were fulfilled. Once fulfilled, the school would bill the parents via the Fee Tracking module. Parents can then make payments to the school per the usual means. If changes are required after the cut-off date, administrators can edit the orders, up until the orders are fulfilled.

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New Release – October 11, 2022

We’ve had several mini-releases since our major release on September 12, which focused on improvements to Email Messaging and Alerts. Today’s release however focuses primarily on our Lunch Ordering / Shopping Cart feature plus improvements to our Importer via SFTP.

Here is a list of the latest QuickSchools improvements:

Master Scheduler Improvements

  • Show Day information on “Course Requests” tab on student record

Lunch Ordering App

  • Admin can Edit Lunch Orders
  • Ability to sort Meal Types
  • When credit is used up, users can pay for Balance Owing via Shopping Cart
  • Hide inactive students from Parent Portal
  • Show shopping cart icon on main menu (See above)
  • General improvements to Shopping Cart experience
  • Bug Fix for orders submitted on weekends

General Bug Fixes

  • Update Integration Schoology

Beta Improvements / Fixes

  • Audit Trail support for Student Tags
  • Miscellaneous improvements to Scheduled Summary Reports (See below)
  • Miscellaneous Improvements to the SFTP Importer (Beta)
  • Support Transfer of Documents when transferring students (Group School)
  • Fix Admissions Embed Code for Group School

Scheduled Summary Reports

We recently added support to schedule Summary Emails to be emailed to users. This feature has since been refined. This feature is available when clicking on the “View/Edit Scheduled Reports” link under “Reports” > “Summary Reports”:

From here, you can view completed as well as pending reports:

Clicking the “Schedule Report” button allows you to schedule a report to be emailed out:

You can specify a report as well as multiple recipients. You also specify the frequency of the report. In addition to the attached report, the email to the recipient will also contain information about the report being sent:

NOTE: With this new release, if the report is empty, an email will NOT be sent to the recipient. However, you can use the “Notify when complete” section, to receive an email notification even when the report is empty. Here’s what the notification email looks like:

Finally, you can view the status of completed tasks directly on screen, by clicking on the “View” link from the list of scheduled reports:

Do let us know if you have any questions or suggestions for improvement.

Mini Release – September 19, 2022

Today’s QuickSchools mini-release contains a new feature for the Orchestra Master Scheduler, plus a minor improvements to the recently launched Lunch Ordering App. 

The Orchestra Master Scheduler is now able to track changes to Section Assignments in Step 5. These changes can be viewed via the new “STEP 5: Section Enrollment Changes (ADD/DROP) in last 24 hours” Summary Report. Here’s an example of what the report looks like:

When scheduling Summary Reports, there is now an option to either (1) save the current filters in your report, or (2) always use the most recently used filters for a report:

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Ordering Lunch Online (for Parents)

This article describes how parents can use the new Lunch Ordering App (with Shopping Cart) to submit and pay for orders online on the QuickSchools Parent Portal. 

The summary of steps are as follows:

  • Go to the “Lunch Ordering” menu
  • Select a Student
  • Select Meal(s)
  • Click on the Shopping Cart to Check out
  • Click “Pay Now” and follow the checkout process
  • Enter Credit Card information (or select a previously saved credit card)
  • Confirm credit card details

Select a Student

The Lunch Ordering screen will list all students you have access to on the Parent Portal:

Click on a student to begin the process.

Select Meal(s)

This screen shows all the available meals to be purchased. Simply click on a the checkbox to add a meal to the shopping cart:

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Mini Release – Lunch Order Reports

Our new Lunch Ordering App, which now supports Online Payments via our new Shopping Cart (Beta), is getting a lot of traction with our schools. So to help schools using this app, we’ve added a new Summary Report:

To enable these reports, just configure the Lunch Ordering App in your QuickSchools App Store, and add the appropriate users / roles to “Who can run Lunch Ordering Summary Reports”:

We’re still in the process of adding more Lunch Ordering fields to the Report Creator. So if you have additional requirements when it comes to reporting, please let us know, and we’ll do our best to turn things around for you.