Planned Outage – Jan 1, 2021

Despite our previously planned outage on Dec 27, we unfortunately need some additional time to complete some server upgrades. QuickSchools will be offline this Friday, on Jan 1, 2021, starting at 1 am US Eastern Time. The QuickSchools service will be offline for approximately 2 hours.

We hope all users will take this time for a well-deserved break, and enjoy a good start to the 2021 calendar year. If you have any questions or concerns, please contact our support staff via email or chat.

Happy New Year!

Planned Outage – Dec 27, 2020

We have a planned outage this Sunday, on Dec 27, 2020. We will be updating our hardware infrastructure to improve general performance and availability. This update requires that some of our servers be taken offline.

The outage will begin at 3:00 am US Eastern time (or 12 am US Pacific Time), and will last up to 3 hours. If we’re able to complete the update earlier, the QuickSchools service will be brought back online immediately.

If you have any questions or concerns, please contact our support staff via email or chat.

Google Drive Integration (Beta)

We have a new app in Private Beta that was released earlier this month. The Google Drive Integration app allows schools to backup files in QuickSchools by copying them to Google Drive:

New Google Drive Integration App (Private Beta)

Since this app is in Private Beta, you’ll need to request access from our support team. Once beta access is granted, the app will appear under your “App Store” > “My Apps” menu. Click on “Configure” to configure access to the app:

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Email from Gradebook

In a recent release (back on November 10, 2020), QuickSchools introduced a new feature to allow teachers to email parents and/or students directly from the Gradebook. This is just one of the many ways teachers can engage parents/students (in addition to Mass Messaging, Class Discussions and Homework / Assignments). Notice the new mail icon on the top right corner of the Gradebook:

New Email function from QuickSchools Gradebook

Clicking on the mail icon will allow you to compose an email message:

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Sharing Links in QuickSchools

If you have a bunch of links that you’d like to share with students or parents (or even other teachers/staff) via their QuickSchools portal, then the Links App should come in handy. Here’s what links can look like on the Parent Portal:

Sharing links on the QuickSchools Parent Portal

Essentially, you can create a link along with a description, to help provide context to parents/students about what the link is for. To enable this feature, you’ll need to install the “Links” app in the QuickSchools App Store:

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Enable Google Cloud Platform For Google Classroom Integration

If you’re using GSuite for Education (formerly Google Apps for Education or GAFE), you may be having trouble connecting your Google Classroom account with QuickSchools, if Google Cloud Platform is not enabled. For example, when creating a project, if the connection is unresponsive, you may see a red icon on the top right:

Clicking on the icon will show you error notifications. If you receive the “Google Cloud Platform service has been disabled” error, you’ll need to enable it:

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Schoology Final Grade Integration

For those using the Schoology Integration app in QuickSchools, if you have both a Final Grade and Semester Grade in Schoology, there is a way to configure which final grade to pull into the QuickSchools Gradebook. This setting is under “STEP 7: SYNCHRONIZE GRADES”, under the “Synchronize Now” section:

If you don’t see this setting, be sure to include the appropriate user(s) to “Teachers that can manually synchronize Gradebooks” when configuring the app:

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Email Report Cards

So it’s the end of term, and your report cards are locked and published. How can you get the report cards generated in your QuickSchools account into the hands of your parents / students, especially if they’re not using the Parent Portal or Student Portal?

We introduced the ability to bulk email report cards back in October 2018. So we thought we’d highlight it again here, since it’s quite a useful tool. All you have to do is, from the main Report Cards listing, select all the report cards you want to email out, and then select “Email Report Card” from the menu:

Email Report Cards to parents or students in bulk

The system will prompt you for confirmation, so you don’t send it out accidentally:

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New Release – Oct 21, 2020

Here are the latest improvements in QuickSchools:

LMS: Assignments and Live Stream modules (Beta)

  • Support for multi-user Zoom account
  • Automatically convert Homework to Published Assignments when installing the Assignments App
  • Save selected teacher and subject when admin user moves between screens
  • Disable notifications for Draft Assignments
  • Disable unpublished assignments from Student/Parent Portals
  • Pagination fix for Assignments listing
  • Miscellaneous Database Upgrades

Other General Improvements

  • Ability to Email Latest Receipt (See below)
  • New Safeguard when saving empty Gradebook
  • Trial Sign-Up supports verification code
  • Update semester activation from “Create Semester”
  • Update Lesson Plans module to support Assignments
  • Update Lesson Plans module to hide Homework when Homework is disabled
  • Bug fix when using UK-format with weekly scheduled tasks
  • Bug fix when searching for members in Library App
  • Bug fix when accessing Report Cards with empty link to Standards-Based Gradebook

NOTE: We had to one patch release since our last major release on September 28:

Email Latest Receipt

Due to popular demand, we’re introducing a new feature to Email Latest Receipt. From the Fee Tracking module, must select a few students / families, and then select “Email Latest Receipt” from the menu:

Email Latest Receipt

This feature works just like “Email Latest Statement”. A pop-up window will appear to confirm the action. You can also specify the sender information, as well as add an optional message:

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