Sign-In / Sign-Out App (2022)

The QuickSchools Sign-In/Sign-Out App has undergone quite a few improvements over the years. Schools are using this app to:

  • Track the exact date and time when students sign-in and sign-out of school
  • Allow students to sign themselves in
  • Allow parents to sign in their children
  • Track the total time a student is in the school (usually for billing or compliance purposes)

You can find this app on our app store:

Sign-In/Sign-Out App on the QuickSchools App Store

We’d like to take this opportunity to discuss some recent improvements since our last review was from 2020, as well as a few potential improvements moving forward:

To find out more about existing features, please check out our previous post here:

History Tab on the Student record

Teachers and staff can now view the sign-in/sign-out history for a student directly from the student tab. This makes it easier for users to review all data pertaining to a student in one location. 

View Sign-In/Out History from the Student record

NOTE: This is a welcome improvement because most apps require you to view information about the app from the app itself (and not from the student record).

Summary from Student Portal

This new feature is designed primarily for adult education. It allows students to track the amount of time they’ve completed at school, as a prerequisite for completing their course:

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My school has been rebranded! What do I do now?

Your school is under new management, or perhaps has merged with another school, and you want to rebrand. Perhaps your school name has changed? Or, you have a new logo? Or, you have a new color scheme to promote your brand? What are the options available to you? 

Here we discuss the various steps you can take to re-customize the experience for users accessing your QuickSchools account

Change Basic Profile Details

The first thing you should do as the school administrator, is go to “Settings” > “School Profile”, and change the basic profile information for your school. This includes things like:

  • School name
  • School address
  • Contact info (Phone and Email)
  • Website
  • Color Scheme
Update School Details under “School Profile”

The one thing you’ll note is that the School Code cannot be changed. This is because we use the School Code to partition your data into its own database. As such, this field cannot be changed once assigned to a school.

A lot of schools are okay with leaving the URL as-is because it does not incur any additional cost or effort. If changing the URL is important, there are a few options available to you:

  • Set-Up a Custom Domain
  • Create a new account
  • Migration via Group School

OPTION 1: Set-up a Custom Domain

QuickSchools offers a Custom Domain App. By using this app, you can set up your own URL for accessing your QuickSchools account. This option requires the least effort. However, the Custom Domain App incurs a monthly subscription. You will also need to register for your own custom domain, and provide an SSL certificate from your provider.

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New Release – Aug 30, 2021

Since our last release on August 9, we made several patches to our Orchestra Master Scheduler. And now that the new Weekly Schedule feature is more robust, we’re back BIG-TIME to our regular 3-week Sprints. This release includes ground work for our upcoming Learning Management System (LMS).

Check out the complete list of our latest QuickSchools improvements:

New Advanced Filtering by Report on Master Scheduler Step 5: Load

Master Scheduler Improvements

  • Remove Next Grade when SIS is not used
  • Support optional teachers when importing STEP 1 course-teacher configurations
  • Step 2 ability to Reset calculated number of sections
  • New External IDs for Sections in STEP 4
  • Step 5 Advanced Filtering (via Report Creator)
  • Step 5 Percentage breakdown by Department
  • Remove STEP 5 Section Enrollments when Course Request is removed/deleted
  • Temporarily Remove STEP 5 “Re-assign Incomplete Students” for Weekly Schedule
  • Update Sections in student record when Course Requests are updated
  • Add support for Weekly Schedule in Summary Reports
  • Bug fix when calculating STEP 2 number of sections for courses with zero limits
  • Bug fix when removing course requests via STEP 2 Bulk Course Requests
  • Bug fix when displaying STEP 4 total students in each section
  • Bug fix calculating STEP 5 percentage when students are deleted
  • Bug fix Advanced Search in Step 5 for “students with unassigned sections”
  • Bug fix Advanced Search in Step 5 for “students with conflicts” when enrollment period is linked to multiple semesters
  • Bug fix when rendering Section Enrollment PDF when Bell Schedule is updated
  • Bug fix when editing section assignments from Student record for Weekly Schedule

General Improvements

  • Alpha features for Online Tests (LMS)
  • Alpha features for My WorkSpace (LMS)
  • Extend Temperature App to Parent Portal
  • Support CR80 (credit card) size in PDF Templates (for Student ID Card)
  • Customizable Calculation for Period Zero (Daily) Attendance
  • Improve Subject dropdown in Lesson Plans module
  • New framework widgets for Time and TimeZone
  • Streamline OK button widget
  • Improve performance when downloading large Summary Reports via Excel
  • Improve concurrent access to Summary Reports with large data
  • Bug fix when students are permanently deleted in Group Schools

Master Scheduler Improvements

We’ve made some pretty big changes to the Master Scheduler in recent weeks. In one of our recent patches, we introduce a “Department” configuration in the “Scheduling Algorithm” in Step 5:

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Tracking Proof of Vaccination

With classes resuming, schools may be required to track Covid-19 proof of vaccinations from students and parents. One of the ways to do this in QuickSchools is via the Online Forms app. Here we discuss one sample implementation for collecting a Covid-19 Proof of Vaccination via the Parent Portal. This process can easily be extended to students and teachers too.

Setting up the Online Form Packet

Here we have a simple Online Form Packet with a single custom Online Form with Custom Fields (which incidentally has better Cross-Browser Compatibility): 

Configure the Online Form Packet

Here’s how we configured the Online Form with just a few simple fields. We also added a “Section Break” at the bottom, to add instructions about uploading their Proof of Vaccination:

Configure the Online Form to collect vaccination details

By clicking the “Configure” link, we also mapped the Name field to the Student Name, so that when accessed from the Student or Parent Portal, the student name field will be automatically filled:

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