If you are a new principal or administrator starting off at a school that has been with QuickSchools for a while you will want to check this out.

Learning how to navigate a Student Information System (SIS) that is already up and running may seem like a laborious task but no worries, we are here to help! Below are some tips on how to get yourself acquainted with QuickSchools and our different features.

Accessing QuickSchools for the First Time

In order to access QuickSchools an existing user with admin access will need to invite you to use the system and assign you to the “School Admin” role. Once you are invited you will receive an email with login instructions

Having School Admin access will give you full control of your schools QuickSchools account. School admin will have access to the subscription information and account information for your school. Some other things that only admin can do are:

• Add/Edit Teachers Records
• Manage Student Records
• Manage Features & User Access
• Install/Uninstall Apps
• Invite Parents/Students/Teachers to use QuickSchools

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In QuickSchools, academic terms are self-contained, meaning that when you edit/create subjects and enrollments in one semester, it does not affect other semesters within your account. Before activating a new term, we recommend checking out this article: Checklist when Transitioning to a New Term/Semester.

To activate the next term, go to New Semester Setup > View All Semesters > click Activate across the new term:

Activating the next term

Note: If you have not added the new term, click the Add New Semester button to create one.

In activating the next term, you’ll have the option to copy info from the active term or activate an empty semester:

Yes, copy info (Recommended) – the system copies all data from the active term into the new term. Subjects and enrollments are carried over – so you’re pretty much all set for the new semester. Note that some modules are reset so you’ll have a fresh semester to accommodate new data. This way data are separated by terms. Modules like Gradebook, Homework, Class Discussions, and Scheduling are blank when you start a new term.

No, just activate empty semester – you’ll get a new semester without subjects, grade levels, and homerooms. So all students won’t have assigned grade levels, no homeroom enrollments, and no subject enrollments. You’d have create the student grade levels and homerooms, then assign to students. You also need to create new subjects and enroll the students accordingly.

Once you have activated the new term, teachers can start doing the following on the fresh semester:

• Take attendance
• Enter grades in the Gradebook
• Post homework, lesson plans, Class Discussions

Admins can also start creating report card for the newly activated semester (only if done with the previous semester’s report cards).

Important Notes:

• In this article, the word TERM is also equivalent to SEMESTER and QUARTER. It simply refers to your grading periods within an academic year.
• The instruction in this article shows how to activate a new term within the same academic year. If you need to activate a new academic year’s semester, check out our article – Creating New Academic Year.

We’ve gotten a lot of traction in recent weeks with the QuickSchools integration to Schoology app that’s available on our App Store. We’ve actually had several improvements released over the previous Sprints D11 and D10. And we thought it was high time we also updated our online support documentation on it too. For latest documentation on the Integration to Schoology app, check out this link:

https://support.quickschools.com/hc/en-us/articles/360016713391-QuickSchools-Integration-to-Schoology

Just to highlight some key points:

• If you already have student data in Schoology, you can map your students in QuickSchools with students in Schoology. Same thing goes for other elements like Teachers, Semesters and Subjects.
• If you are new to Schoology, you can export all related data (i.e. students, teachers, semesters and subjects) from QuickSchools to Schoology. Data will be automatically mapped.
• Once your core roster data are mapped, you can then synchronize the grades from your Schoology Gradebook into your QuickSchools Gradebook. The synchronization can be scheduled to run daily.
• Once Gradebook data is transferred to QuickSchools, you can then use that data to generate Report Cards and Transcripts.

We do integrate with other Learning Management Systems (LMS) other than Schoology. Some examples include Canvas (Beta), and Haiku (Beta). We are also looking into integrating with OdysseyWare as well. If you are interested in integration with any of these Learning Management Systems, or you have another LMS in mind, please feel free to reach out to our technical staff.

Report Card season is coming up fast. Have you configured your report cards in QuickSchools? For first timers, or schools looking to update their report card formats, here’s a tip on how you can add a Conduct (sometimes called “Behaviour”, “Citizenship” or “Character Development”) section to your report cards. This section is more typical of elementary/primary grade levels.

There are 2 main ways of setting up a conduct section, and they both have their own benefits and drawbacks:

• Set up “Conduct” directly on the Report Card Template (Main method)
• Set up “Conduct” as a Subject

Some key differences are discussed below:

Here are links on how to set up the conduct sections:

• Setting up a “Conduct” section in your Report Cards
• Setting up a “Conduct” section as a Subjects

In this article, we’ll be looking at how to configure your Report Cards in QuickSchools to contain a Conduct section (sometimes called “Behaviour”, “Citizenship” or “Character Development”) typical for elementary / primary school report cards. There are 2 available methods. This article discusses how to enter Conduct criteria directly into the Report Card template.

Setting up the Report Cards in this manner is pretty straight forward. Simply select a Report Card Template that supports Report-Level Criteria, and click on the “Customize RC Criteria” link on the far right. In this example, we’ll be using the “Quarterly Classic” template as an example:

Once you click on it, you’ll be taken to the “Edit report card-level criteria” page:

Use the available fields to add either a text field, a dropdown, a header, a comment, a likert or a likert header. The new fields should appear in the Conduct Section:Read More »

In this article, we’ll be looking at how to configure your Report Cards in QuickSchools to contain a Conduct section (sometimes called “Behaviour”, “Citizenship” or “Character Development”) typical for elementary / primary school report cards. There are 2 available methods. This article discusses how to use a “Conduct” subject to facilitate the Conduct section.

The steps for setting up the Conduct section are summarized below. Please note that you will need to select a Report Card template that supports this feature. The template we are using for this article is the “Contemporary Quarters” template:

If you are interested in a particular template that does not support the Conduct section as subjects, please contact our technical support staff, and we can add support for it to the template.

Summary of Steps:

• Create the “Conduct” subject, and enroll the appropriate students
• Create the Subject-Specific Criteria for “Conduct”
• Apply the “Conduct” subject template to the “Conduct” subjects
• Testing the final configuration

Create the “Conduct” subject, and enroll the appropriate students

The step here is simple enough. Simply go to the “Subjects” menu to create subjects for the “Conduct” section. Be sure to name the subject appropriately, as the report card will display the subject name in the Conduct section (i.e. If you want the Conduct section to display as “Character Development”, name the subject as “Character Development”):

Create the Subject-Specific Criteria for “Conduct”

Go to “Report Cards” > “Setup Subject-Specific Criteria”. If this sub-menu is not enabled, go to “Report Cards” > “Setup Report Cards”, and scroll to the bottom to enable the feature by clicking on the “Turn it On” link:Read More »