Just a quick announcement. We’ve created 2 new reports in QuickSchools to view all files uploaded to the Documents tab for Students and Teachers. Just search for “Documents” under “Summary Reports“, and you’ll find it:
The report simply shows all data from the Documents tab of the Student (and Teacher) record:
As with any organization, employees (including teachers) come and go. When a teacher resigns (and is deactivated from your QuickSchools account), the teacher record is retained and remains linked to all subjects that the teacher taught. This is obviously helpful for historical records. So just because a teacher resigns, we still keep track of the courses and grades linked to that teacher.
But what happens if a teacher resigns during an active term?
Typically, subjects assigned to resigned teachers would be re-assigned to an active teacher. But depending on circumstances, school administrators may not update the subjects in QuickSchools in real time. So here we’ve built a new report that identifies active subjects linked to resigned teachers. This new report called the “Active Subjects/Lessons with Resigned Teachers” is available under “Summary Reports”:
Active Subjects/Lessons with Resigned Teachers Report
This report ONLY lists active courses linked to resigned teachers. However, there is a filter to determine whether the course is “Active” or “Orphaned”. An “Active” course is essentially a course that has been successfully re-linked to an active teacher. While an “Orphaned” course is only linked to a resigned teacher, and needs to be re-linked to an active teacher.
Although Summary Reports are pre-configured to contain preset columns and filters, the reporting tool itself can be quite powerful. So if you’re looking for a report that you’re unable to create on your own via the Report Creator, you can always commission QuickSchools to build a custom report that appears in the Summary Reports.
Here’s an example taken from language schools that need to convert 3 tardies to 1 absent. The “Absences with Tardies” Summary Report that we built consolidates all absences and tardies using the conversion described above:
The report contains columns for Number of Absent, Number of Tardy and Total Absent which includes the converted Tardies.
We recently published an article describing the difference between Summary Reports and the Report Creator. And it’s worth noting that with Summary Reports, the goal is to address a specific scenario / use case within your daily use of QuickSchools. So we thought we’d start highlighting some of these scenarios in a new category within our blog. This new “Summary Reports” category is linked below:
So with this new category, we’ll be highlighting specific reports (some of which will be new) that address a specific use case within your daily use of QuickSchools. For example, below is a previous article on how to access the Reference Numbers when inviting parents to fill in an Online Form submission:
When accessing the “Reports” menu in QuickSchools, there are actually 2 options available, depending on your subscription and your access. Here we’d like to compare and discuss the differences between these 2 options, the Summary Reports and the Report Creator:
Reports are pre-configured for each module.
All reports have to created from scratch. But you can save and share reports once created.
Fixed Format – Columns are fixed, Available Filters are fixed, but you can select how you want to filter.
Customizable Format – You can freely add columns and filters.
Designed for Speed – You get quick and easy access to data you used often
Designed for Data Exploration – You have to know / understand the data you want to extract, and build the report. Once built, you can share and re-use the report as needed.
Optimized for Large Data Sets – You can pull data quickly, since the query has been optimized.
Optimized for Exception Reporting – You can create reports on specific scenarios that are important to you, and then produce charts and graphs with click-through functionality
Aggregate (Pivot Table) Reporting – Data can be aggregated and combined in pivot-table style report.
Tabular Reporting – Report is basically always tabular. For aggregate reporting, you typically have to export to Excel and manipulate offline
Limited Features – The Primary Purpose of Summary Report is simply reporting and exporting to external systems.
If you’re using the new Invite function for Admissions Applications in QuickSchools (as introduced in Sprint E3), we’ve just released a new report so that you can view all invitations, their status, as well the Reference Number that was issued. You can find this report in the usual “Summary Reports” menu: