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Producing Progress Reports

May 17, 2019

In QuickSchools you can produce Progress Reports via the Gradebook or the Report Card modules. Here we elaborate on the available options:

Definitions: Progress Reports vs. Report Cards

Progress Reports are a snapshot of how the student is progressing within the school year. Progress Reports can be generated as frequently as you want. You can do it once per term, or one a month, or even weekly.

In contrast, Report Cards are generated only ONCE per term, and is a culminating assessment for that academic term. We have a robust Report Cards module, where you can choose from a variety of different templates, and configure elements to include. Since Report Cards are intended to be comprehensive, they can be set up to display grades, comments, narratives and even standards.

Producing Progress Reports

There are essentially 2 ways to produce Progress Reports. The simplest way is to print the Gradebook for each student. The PDF generated from the Gradebook contains all the assessments as well as comments. And for many schools, this is sufficient for parent teacher conferences and mid-term reporting. Parents can even print this off from the Parent Portal as frequently as they want.

Progress Report from Gradebook

The second way is to use the Report Card module, which allows you to add more detail to the document (like comments, etc). By using the Report Cards module, you can leverage the flexibility of the module, while still providing a snapshot of the calculated grades from the Gradebook (simply by locking the session). Progress Reports produced in this way can be published, printed and emailed parents as a PDF document.

Templates for Progress Reports

When configuring Progress Reports within the Report Cards module, it’s important to select a specific type of template, in particular the Single-Term Template.

In QuickSchools we essentially have 2 types of report card templates:

  • Single-Term Templates
  • Multi-Term Templates

Single-term templates report on the current academic term. It has all the other capabilities of a report card template, in terms of capturing comments, narratives and standards. However, you only see grades for the time the session is locked (i.e. a snapshot). Here are some examples of single-term report card templates:

Single-Term Report Card Templates

Single-Term Report Card Templates

Multi-term templates display grades for multiple terms. So you could have columns for 2 semesters, or 3 trimesters, or 4 quarters. The grades for each term gets filled as the academic year progresses. Here are some examples of multi-term report card templates:

Multi-Term Report Card Templates

Multi-term templates rely on other sessions (within the academic year) that are using multi-term templates in order to fill the columns across the different terms. This means that each term can/should only have ONE session linked to a multi-term template. As a result, Progress Reports should ALWAYS use single-term templates, in order to respect the one-multi-term-session-per-term rule.

Conclusion / Summary

The takeaways for Progress Reports are as follows:

  • Progress Reports can be produced by either:
    • printing the Gradebooks as a PDF for each student, or by
    • using the Report Cards module to generate a PDF for each student.
  • If using the Report Cards to produce Progress Reports, ALWAYS use a single-term template.

If you have questions about configuring your report cards, please feel free to contact our technical support staff via email or chat.

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