QuickSchools Private App on Zapier

In a previous post, we talked about building an App on Zapier, in order to integrate QuickSchools with Zapier. This previous initiative was to allow schools to build their own integration, using the existing API Resources offered by QuickSchools. However, after working with several schools on this, we’ve decided to work on building our own QuickSchools App in Zapier, for schools to use more easily.

Finding the QuickSchools.com App in Zapier (by Invite)

The current QuickSchools app is currently a private app, and can only be accessed by invitation. If you’re interested in this app, please contact our support team for access.

Once you’ve accepted access to the QuickSchools App in Zapier, you will need to enter your API Key, in order to link your QuicKSchools account with Zapier:

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Daily-Equivalent (Period Zero) Attendance

We are building a new feature called Period Zero Attendance, or Daily-Equivalent Attendance. What this essentially means is that QuickSchools will track and report a daily attendance equivalent, based on period or subject-based attendance. This will be an optional feature for schools that track period or subject-based attendance.

How does it work?

Schools will continue to take attendance by period or subject. However, for every school day, each student will be marked with an equivalent daily attendance. So for example, if a student is marked present for 5 out of 7 periods, QuickSchools will convert this to a daily equivalent, based on certain rules. As a result, the student may be marked Present, Absent, Tardy or Half Day Present for the day. 

This daily attendance will be stored in Period Zero (hence the name “Period Zero Attendance”). When reporting attendance, the system will use / display the Daily Attendance by default. And the period / subject attendance is merely recorded for tracking / informational purposes only.

How will the Daily-Equivalent be calculated?

By default, the QuickSchools will use the FIRST attendance record as the Daily Attendance. This means that if a student is absent for the first period, but present for the remaining periods, the student will be marked as Absent by default. An administrator can then change the Daily Attendance to Present or Half Day Present based on rules set by the school.

Later on, we will provide different default calculation methods. Some possible options we are considering:

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Announcing Orchestra Master Scheduler

After some years of being in Private Beta, QuickSchools is proud to announce that our Master Scheduler is now available as it’s own standalone product called Orchestra. Check out the website at http://www.onlinemasterscheduler.com.

Orchestra Master Scheduler website

Orchestra will maintain the same simplicity and ease-of-use that has been synonymous with the QuickSchools brand. You will find many common elements between the two brands to maintain consistency in the user experience and of course, Orchestra too comes included with our awesome Live Chat support.

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New Release – May 24, 2021

Several minor improvements for this release, plus a few general improvements to our Master Scheduler. Here are the latest improvements in QuickSchools:

When re-assigning sections to another teacher, you can now view/select which sections to re-assign in the Master Scheduler

Master Scheduler Improvements

  • Refactor Screens for standalone Orchestra Master Scheduler Plan
  • Expand support for Constraints (by row and column)
  • Improve how sections are re-assigned
  • Improve Summary Report support for Master Scheduler
  • Improve flow for deleting courses
  • Support Bulk Removal of Course Requests by Report
  • Support multiple sections in a single period, in student PDF
  • Miscellaneous bug fixes

Other General Improvements

  • Include attachments when copying Lesson Plans
  • Improve Google Drive Integration support for large data sets
  • Improve how Summary Reports are run concurrently
  • Support Gradebook Category in Report Creator
  • Fix initial authentication connection to Canvas
  • Fix Delay when Changing Password
  • Fix Time Zone Difference when creating Live Stream events
  • Cosmetic UI Improvements (Relabelling buttons)
  • General improvements to server exception errors

New Release – May 3, 2021

Here are the latest improvements in QuickSchools:

Master Scheduler Improvements

  • New Orchestra Subscription Plan for Master Scheduler only, includes 
    • New Login Page
    • Updated Footer and links
    • New Features Page
  • Display Section Assignments in Student and Parent Portals
  • New Printable Section Assignments PDF
  • Improve Course Catalog Importer to support updates

Other General Improvements

  • Email Templates from Student Profile (see below)
  • Automatically Match Courses in Google Classroom Course Mappings
  • Ability to disconnect to Google Classroom
  • System checks for existing emails for new Trial Sign-Ups
  • Miscellaneous Fixes when creating new Trial Accounts
  • Generic Importer for Tests & Assessments (BETA)
  • Custom Background Image (BETA)
  • Improve reporting on Lunch Ordering app (for Pending/Cancelled Orders)
  • Improve how announcements can be hidden
  • Improve display of transactions on Billing History page
  • Support Enrollment Date in Students API Resource
  • Continue Framework Improvements for Emails
  • Fix Non-School Days on Attendance Calendar for Group Schools
  • Fix Scheduled Google Classroom Sync
  • Fix Gradebook Template with Scale Score
  • Fix Displayed Date for Attendance Not-Yet-Taken Notifications (BETA)

Email Templates from Student Profile

We have long supported Email Templates, for various modules. We’ve not extended this support to the student record:

When accessing a student record, there is now a “Email Profile” link, that will allow you to use Email Templates to send emails. For more information on our Email Templating capability, check out the link below:

Online Forms Webinar: The Basics

As we continue our Webinar Series, this May, we’ll be tackling one of our most comprehensive apps available — The Online Forms. This app allows schools to collect data from any user within QuickSchools, or via a Public URL / Embedded Form.

We’re inviting all School Administrators to attend the first of our 2-part webinar that will be held on 4th of May, 01:00 PM (EST). This webinar will not only tackle the basic tools or functions when creating and managing an Online Form, but will also go over the exporting of data and built-in Online Form Reports.

If you’re interested, you can register for the Webinar, by clicking on the Sign-Up button found on our Announcements in the Teacher Home Page, and in the Online Forms App. See you there!

Registration link available via the Home Page / Online Forms App

Attendance Dashboard (Private Beta)

We understand how busy a Teacher’s day can get, and how this may lead to them forgetting to take attendance in QuickSchools. To resolve this, we now introduce a new feature — the Attendance Dashboard.

This feature is in BETA: If you would want this enabled for your school, please contact our Support Team.

This new feature would display the periods of a given day where attendance is Not Yet Taken. It is applicable for Homeroom, Period, or Subject-Based Attendance, and allow the Global Attendance Takers to either (1) Take attendance on behalf of the teacher; or (2) Send an Email notifying the teacher of the attendance yet to be taken.

To know more about our Attendance Dashboard feature, please see our Support Guide linked below:

Gradebook Webinar and more

I just wanted to express a quick thanks to all those who attended our webinar earlier today on the QuickSchools Gradebook. We covered a LOT of features in a short period of time, and so we went a little fast:

If you’d like access to a recording of the webinar, please fill in the survey that was sent to you. The recording is only available to subscribed schools. But we do have a copy of the presentation available below:

Finally, just a quick reminder that our Webinar Series will continue next month on the topics of Online Forms. This is also a large topic, and we may break it up into multiple sessions, to go over the various components. We look forward to seeing you there.

Google Classroom Synchronization Profiles

As mentioned in our New Release – March 22, 2021, we have added a new feature to our Google Classroom Integration — Synchronization by Profile.

THIS IS A BETA FEATURE: To have this feature enabled, please contact our Support Team.

This feature allows you to synchronize your Google Classroom courses in batches. This is ideal for schools will a large number of students and courses.

Some things to note about this feature:

  • Profiles are dependent on the courses being mapped under STEP 3.
    • Courses that aren’t mapped in STEP 3, will not be available in the Profile
    • If a course is unmapped in STEP 3, the course will also be automatically removed from the Profile.
    • When courses are remapped in STEP 3 at the start of a new semester, the Profile will also need to be updated with the latest mappings. Mappings from the previous term will no longer apply.
  • To avoid the sync getting timed out, we recommend having a maximum of 35 courses per Profile.
  • Multiple Profiles can be scheduled to be synced at the same time. However, each profile will be synchronized one at a time.

To know more about our Google Classroom Synchronization Profiles, see our Support Article linked below:

New Release – April 12, 2021

Here are the latest improvements in QuickSchools:

Google Classroom Improvements

  • Map students by email address – See below
  • Search feature for Profiles (Beta)

Email Improvements

  • Introduce Send History when sending Email from Templates – See below
  • Improve performance when emailing attachments from modules (Report Cards, Gradebook, Fee Tracking)
  • Miscellaneous bug fixes related to attachments

Other General Improvements

  • NEW: Attendance Dashboard for Not-Yet-Taken (Beta) – See below
  • Improve how Summary Reports are run for long queries
  • Live Stream now support recurring meetings
  • Search Student by Email Address and Phone Number
  • Ability to Schedule Synchronize with Sync 
  • Ability to disable Chat Box for Online Forms – See below
  • Fileroom App now supports sharing with Students
  • Improve Search on Teachers Lounge (Beta)
  • School Notes for new Self-Enrollment (Beta)
  • Miscellaneous improvements to Announcements
  • Miscellaneous improvements to Master Scheduler
  • Bug fix when managing Live Stream for Teachers
  • Bug fix when a new document is uploaded to the Student record

Mapping Students in Google Classroom

When mapping students in Google Classroom, the system now displays the email address, so that it’s easier to match students. This is particularly useful when students use their own personal Google Accounts for Google Classroom, and thus may have names in a foreign language:

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