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Admissions vs. Online Forms (Updated)

Dianna P.5 Comments

Quickschools allows schools to roll out application or enrollment forms to parents and students via online forms. These application forms can then be used to seamlessly enroll the students to the system – getting rid of the arduous manual entering of student information from hundreds of application forms.

Quickschools supports two online forms – one is via Admissions module while the other one is via Online Forms app. These are the similarities between the two modules:

  • Both handle enrollment of new students, including inquiries
  • Both have an Online Forms component, for collecting data submitted online (from a public page)
  • Both support Email Templates, to correspond with inquiries and applicants
  • Both allow applicants to upload files

One thing to note is that Admissions module is included in all subscription plans within QuickSchools, whereas the Online Forms is a paid app. Having said so, the Admissions module is designed with simplicity in mind, so schools can make use of it quickly. The Online Forms on the other hand is designed with more robust functionality.

The table below shows the difference between the two:

Admissions module Online Forms app
Single Form for Inquiries and Single Form for New Student Applications. Does not handle Re-Enrollment Online Forms for virtually any scenario, including Inquiries, Applications and Re-Enrollment, Field Trip registration with payment collection, etc. Supports multiple Forms per scenario.
Supports Custom Fields Supports Custom Fields AND Fillable PDF Forms. Completed/Filled PDF Forms are printable.
Partial support for mapping custom fields to system fields for parents as well as custom fields for students. System fields are available for students only. Custom fields can be mapped to system fields and custom fields for both students and parents.
No Support for Online Payments Online Payments via Stripe
Partial support for Fee Tracking Integrates to Fee Tracking
Embedded Java Script for public website Embedded Java Script for public website AND dedicated Public PageForms can also be enabled for Teacher, Parent and Student Portals
Single Step Submission Process Supports Single Step and Multi-Step Submission
Cannot save Form in Progress Can Save and Continue when accessed from a portal
Can enroll NEW applicants into QuickSchools Can enroll NEW applicants into QuickSchools AND into other Student Information Systems (via Integration). Can also be used to update existing student and parent records.
Auto-populated fields not supported Online Form fields are auto-populated referencing existing student data (e.g. name, address, and birth date, etc.). It also supports auto-fill of forms from previous term’s submitted forms.
Core Module included in all our Subscription Plans Available on our App Store for an additional monthly fee
Designed with simplicity in mind. Keep track of inquiries and applications, and easily enroll students from the Admissions module. Designed with more functionality and flexibility, for the more involved application process. Use the Online Forms for a variety of scenarios like surveys, course requests, updating emergency contacts, field trip forms, etc.

 

Using the Online Forms app, the online forms you create can automatically show in parent, student, or teacher portal. It gives you a more granular control of the form with the following features:

  • Limit visibility: you can limit a form’s visibility to specific students which can be based on grade levels or tags
  • Force Submission: force parents to complete the online form before they can access parent portal
  • Send a pop-up message to the parents during login to remind them to accomplish an online form

To see more recent changes in our Online Forms app, please click here.

We’d be glad to hear from you, feel free to chat with us!

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