Your school or college schedule and how to maintain it easily

learn how to maintain your school or college schedule with simple clicks of a button

Have you had a hard time maintaining your school schedule? Well, you’ve landed on the right page!

When it comes to scheduling, it really is a tedious task. So much work and effort that sometimes even all that hard work is not enough. The hours spent trying to perfect your schedule but at the end of the day, you still have to deal with clashes. This would cause a delay for your other tasks and (worst case scenario) you might even have to start from scratch. Maybe you just have not found the right scheduler to fit your scheduling needs and we’re here to put your worries to rest.

Whether your classes are held online, in-person, or you’re even conducting hybrid classes, we’ve got the simple solution to your scheduling troubles. With QuickSchools, we offer you the complete tools to get your day going with no more setbacks! Choose from either a straightforward scheduling system usually used for elementary to middle schools, to a more complex scheduling software also known as a master schedule commonly found in high schools of public school districts and colleges. 

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QuickSchools Webinar Series for 2022

We’re pleased to announce the schedule for our Monthly Webinar Series for 2022. We’ll be continuing with our webinar series by building on our past success. This means that we’re updating the discussion points for our most in-demand topics from previous years, as well as offering 4 brand new topics. Here’s the current list of topics and dates:

Schedule updated on May 24, 2022

*************** Winter break in November & December ***************

Please note that the topics above are subjected to change based on demand and feedback. 

Our webinars are typically held at 11am PT / 2pm ET, on the third Thursday of the month. In addition, we’ll be maintaining the well-received format introduced last year – 30-minute interactive presentation, followed by 30-minute Q&A session. 

We’re excited to bring these webinars to the QuickSchools community for FREE. We hope that you’ll take advantage of this opportunity. Registration is usually opened 3 weeks before the scheduled webinar date. Don’t forget to mark your calendar!

All you need to know about student information systems (SIS)

Keeping a school managed well and in order is a huge ordeal with a lot of responsibilities. Being a part of the school, you need to ensure that the school runs smoothly and efficiently. This includes all sorts of tasks, such as admission, enrollment, academic records, medical records, lunch records, facilities collaboration, report cards; honestly the list is endless. How does a school keep this all organized in the modern era? With a student information system of course!

Also known as SIS. When implemented correctly, it becomes the heart of the school’s system. Organizing all the data management the school has digitally and ultimately making things easy to manage. This is amazing? How? You ask. Keep on reading!  

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FAQ: To Delete or Not To Delete

Recently, we have been helping out with several questions related to deleted data. So if you’re clearing out records or thinking about deleting data here are some of the best times to delete or not to delete –

Mistake – Delete

You made a mistake. No worries – it happens! 🙂 Maybe a batch of student records are imported with the wrong names, a duplicate report card session is created, or a subject is made for the wrong grade- these are all great moments for the “Delete” button.

Student Left School – Don’t Delete

If your student transfers or moves away or even simply goes on leave, rather than deleting the student’s records, you can just mark the student as left. Go to the student’s record → “Actions” → Set Leave Date. And if the student is also no longer taking any classes, you just can unenroll them.

Once you note the student as left, their record will disappear from view and be removed from your billing at the next monthly cycle. However, you will still have access the records, including their transcript, and if they return, you can restore their record to your Students module.

Semester is Over – Don’t Delete

At the end of semester, it’s best not to delete any data – just go to New Semester Setup and make a new semester. This will automatically archive your previous semester’s data.

If you make a new Semester, your previous semester’s data will still be accessible in Report Cards and Transcripts and you will be able to activate the previous semester to see all of the information.

Report Cards – Don’t Delete

We totally understand how important it is that Report Cards are exactly correct, but even if you think you made a mistake in the report cards or no long need a certain batch of them, it’s best not to delete a Reporting Session (a group of report cards). Teachers may have entered grades or comments onto the report cards, and if the Reporting Session is deleted, their work on the report cards will be deleted too!

So instead of deleting, try making a second version of report card, and letting everyone know which one is the correct one to use (maybe via Teacher’s Lounge? 🙂 ) One tip to consider is using a nifty naming convention to show which version is the most recent and the right one to use.

Especially with report cards, it’s always better to be safe and keep your data, rather than delete it!


An Important Note on Data Recovery

While we do frequent backups and often can recover lost data, we can’t guarantee deleted data will be restored. But if you do run into an issue with accidentally deleting things, please let us know. We’ll hunt high and low to recover anything that might have been lost, but we can’t be certain that deleted data will still be around. Most of the time, deleted data recovery is successful, but it’s always better to be safe by archiving old data, rather than deleting it. In general, a good rule of thumb is “Delete if it didn’t happen” – deleting is for errors that weren’t ever accurate in reflecting what was actually happening at school.

Hope this helps answer a few questions you might have about when to delete things and, more importantly, when not to delete! If you have any questions or if there’s anything we can do to help, please feel free to chat in.

New Report – Current Student Progress

The QuickSchools folks are at it again! This time, we have created a brand new report that helps you see how all your students are doing in all their classes – all in one grand table! A number of schools have requested a student marksheet to show current final grades for students, without having to make report cards and then lock them (which sends the report cards to parents). So we put our heads together and wrote a brand new report that compiles the students’ grades by subject to allow you to see their current final grades. Here’s how you can find it…

1 – Go to the Reports Module

Reports menu
Reports menu

2- Search “progress” in the search bar

3- Click “View” to see the report

….and there you have it!

Of course, like all the QuickSchools reports, there are many ways you can use the new report. Here are a few ideas-

  • Search by Student – to see just the results for only one student. Great for middle of the year parent-teacher conferences or progress reports

  • Search by Teacher – this lets you see the grades for one teacher’s classes, if you are concerned if that teacher needs either a helping hand or a spotlight for their great work

  • Search by Subject – if you have several different classes of the same subject, this report lets you see how the students in the different classes are doing.

Hope this helps streamline the process of figuring out how your students are doing – without having to draw up report cards. This report lets you see students individually, if you search for details in the student’s name or classes, as well as globally, if you let the report run free of search terms. It’s a great way to draw up a marksheet and get a better sense of how your students are progressing.

If you have any questions about how to use this report, or how to use any other Quickschools report, or if you need a custom report to help with a specific question, please let us know. We’d love to help, and who knows, maybe your custom report will be just the thing that everyone needs! Feel free to chat in anytime.

Update! – Dec 4th, 2013

The new “Current Student Progress” Report has been a hit! In response to requests for additional ways to display the data, we’ve added three more sub-reports. Feel free to check them out!

As to a bit more information on how these new reports work…

  • Current Student Progress – Alternate. Marks & Grades – this sub report shows one row for each student, with their marks and grades as columns
  • Current Student Progress – Alternate. Marks Only – like the other alternate report, students are in rows and classes are in columns, but this one only shows marks (no letter grades)
  • Current Student Progress – Grouped by Course & Grade Level – this subreport is great if you want to see the average grade in a specific course, or for all the students in a specific grade level

Hope you enjoy the improvements! As always, we are thrilled to receive comments and feedback. Feel free to chat in if you have any questions or need any help!