Did you know that you could track student lunch fees and payments via your Student Information System? If you didn’t, now you have!
QuickSchools provides you with a few application options to organize your cafeteria. The Lunchroom app is a fantastic way to track student lunches and lunch payments. This app helps to better manage student meals at school. It is one of our most popular apps, as it allows teachers to track each student’s lunch balance as well as configure meals and extras. You can easily track lunch payments as it displays the outstanding balance for each student. Gone are the days you would have to manually keep track of these records.
This article describes how schools can setup Free Lunch Orders through our new Lunch Ordering App (with Shopping Cart). This may come in handy when certain cases require this, such as when prospective students visit the school and want to try out the Cafeteria.
A summary of the steps are as follows:
Create a Dummy Student and Parent Account
Invite Parent via Parent portal
Add Credits for the Parent’s Lunch Ordering
Order lunches through the Parent Portal
Setup Dummy Student and Parent Accounts
You will need to setup a dummy account for a student and parent. If you want to have separate lunch orders per Grade Level/Homeroom, a dummy student account would need to be created for each grade level. However, all students can still be linked to a single Parent Account.
In order for the student to be excluded from the Attendance Roster (if Homeroom Attendance), set the Enrollment Date to a future date.
If you would be having more than one dummy student (one per grade), link the students as Siblings in order to access them all in a single Parent Portal.
Invite the Parent to the Parent Portal
Invite the dummy parent account by going to the Parent Portal > Invite tab > Click on the Invite button for the dummy parent.
Add Credits
Without a valid credit card, parents can only submit orders using Credits. You will need to add sufficient credits to the parent account, so as to complete lunch orders as necessary.
COMING SOON At this time, credits can only be added by QuickSchools Support Staff. The ability for the School Admin to add credits to users will be available soon.
Order Lunch for Students
Once credits have been added for the Parent, you can order lunch via the Parent Portal and checkout using the credits.
Select Meals in Lunch Ordering
Checkout Meals using Credits
The lunch orders can then be viewed through either the Lunch Ordering > Order Fulfillment tab, or our Lunch Ordering Reports.
If you have any questions or concerns regarding setting up Free Lunches, feel free to chat in, or send us an email at support@quickschools.com. Feel free to provide any suggestions or feedback as well.
