The QuickSchools Discipline module can be used to track demerits for each student. Just like the Fee Tracking module, the Discipline Module tracks each disciplinary incident, as well as the running accumulated demerits for each student. Demerits are carried forward from semester to semester, and year to year.
If you’d like to reduce or remove the demerits for a student, you can simply create a new Discipline entry with a negative demerit count. Here’s an example:Read More »
One thing you can do in your QuickSchools account over the summer in preparation for the new school year is to set up your subject based attendance. But before you can do this, you’ll first need to update your course offering. This is the 5th installment of the QuickSchools Summer Series.
Turning on the features: If you haven’t turned on the feature yet, you’ll need to go to the “Features” page, and click on “Configure” next to the “Attendance” module.
From there, just make sure the “We take attendance multiple times per day” is checked, and that your name (or role) is listed next to “If so, who will configure the periods” box.
Configuring the periods: After selecting the “Attendance” > “Attendance Settings” menu, there are a few things you’ll need to set:
Read More »If you’re having trouble deciding which subscription plan to start with, then we definitely recommend the Apollo Plan. It is by far our most popular plan. Here are some benefits to starting with the middle:
It has most of the features you need: The Apollo Plan has all the modules that schools typically want, which includes Attendance, Gradebook, Report Cards, Parent and Student Portals, Admissions, Transcripts and Discipline. You of course get all the support your need, including customization.
It’s easier to roll out: It’s typically difficult to roll-out new software to teachers. And so with less features compared to the Athena Plan, you’re able to introduce new modules in a controlled way, ensuring better adoption amongst your users. Even with all the features available on the Apollo Plan, we recommend turning them on one-at-a-time.
You can switch plans at any time: You can switch plans instantly at any time. Just go to the “Features” page, and click on the appropriate plan.
You can add-on Athena Plan features: If you just need one or two additional modules from the Athena Plan, come talk to us. We can add-on specific Athena Plan modules for a low monthly fixed price.
We try to make things as easy as possible. That’s our philosophy. And we welcome all new schools to the QuickSchools family.
The Parent Portal has always been a great way to keep parents up-to-date with a student’s progress. Be it grades, attendance, homework, discipline, or even fees, the Parent Portal allows a parent to periodically check in on a student, to make sure the student is on track.
But the Parent Portal can be a conduit for so much more. The Parent Portal can be used to keep parents engaged, not only to matters pertaining to the student, but also to the school in general. This is done by improving the way the school communicates with parents, and allowing them to participate and contribute.
Here are some of the tools available on QuickSchools to encourage parent engagement and participation:
Read More »The summer time is a great time to put together your schedule for the new school year. Whether you already have a schedule in mind (and you just want to put it together), or you want to build a new schedule from scratch, the QuickSchools Scheduler can help generate personalized schedules for all teachers and students, based on subjects that they are related to.
If you don’t have the Scheduling Module, you can actually add it to your Apollo Plan for a fixed monthly price. Contact us if you’re interesting in adding the Scheduling Module to your Apollo Plan.
Before creating your schedule, be sure to update your course offering. This is discussed in our previous issue of the QuickSchools Summer Series.
Go to the Scheduling menu, and click on “Create New Schedule”. A new schedule will appear in the table below:
Be sure you have the correct academic term activated, since new schedules are linked to the currently activated academic term. This should already be the case if you recently promoted your students.
New schedules are called “Schedule – Work in Progress”. Be sure to change the name when editing the schedule. The academic term for the schedule is displayed below the schedule name for your verification.
To begin making changes, just click on “Edit”, and you’ll see the screen below:Read More »
If you’ve already promoted your students to the new school year, you’ve probably already copied over your subject/course offering as well. And one of the things you should do before you start enrolling students into subjects/courses is to update your subject/course offering. This is the third installment of the QuickSchools Summer Series.
Before you begin, you should make sure you’ve added / invited new teachers to your QuickSchools account. You’ll need to do this if the new teachers will be teaching subjects / courses for the new school year. Just click on the “Add Teacher” button from the “Teachers” listing:
You will need school admin privileges to add/edit teacher records. Be sure NOT to remove the old teachers yet. You’ll do this at the end, AFTER you’ve re-assigned their subjects to new teachers.
Before we change the courses that you’re offering for the new school year, it helps to review what you have at the moment. And there’s an excellent report we can run for this, called the “Subject Enrollment Summary” report. You should run the “Subject Enrollment by Grade” format for best results:
If you don’t have access to the report, you’ll need to check with your school admin. It’s also most likely on the third page of your list of reports. When you “View” the report, it will look something like this:Read More »
The summer time is when parents (and even students) start looking to enroll into school. So naturally, this would be a great time for schools to expand their reach to these prospective parents /students. With our Admissions module, you can keep track of inquiries and applications, and manage new enrollment of students. Here are some pointers. as part of our QuickSchools Summer Series:
We recently released the ability for schools to post an online form for their Admissions inquiries and applications. Just get your web master or school administrator to post a short javascript code snippet onto your website, and the online form will be available to all your web visitors. You can instantly be notified whenever a form is submitted.
To find out more, check out these articles on our blog:
An Inquiry is essentially a lead, where a student or parent is interested in find out more about your school and your offering. You can keep track of all your communications with the inquirer, making it easier to secure yet another student for your school. Admissions Inquiries can easily be converted to an Admissions Application in QuickSchools, so you can start tracking more information about the student without having to re-enter data.
You can process new student applications via our Admissions Modules. The status of each application can also be tracked independently. Applications can be Approved or Rejected. Once Approved, the Offer to the student can also be Accepted or Rejected. Finally once Accepted, you can set the status of the Application to “Enrolled”, and this will convert the student application into a student record. Remember, you can also set up your own statuses to track things like “Wait-Listed” or “Pending Documents”.Read More »
So it’s the summer, and many schools will be closed. But even if you’re not running summer classes, there’s a lot you can do with your QuickSchools account over the summer months. Here are some suggestions to prepare for the new school year:
We’ll be posting new articles for each of these topics, as part of our Summer Series. If you want to learn more about these areas, please feel free to chat with our chat agents as well.
