Module-Based Custom Fields

We announced early on in our QuickSchools journey that we support Module-Based Custom Fields. This is our way of keeping our system clean from unnecessary fields. So users could freely add whatever fields are needed to the various modules.

Module-Based Custom Fields
Module-Based Custom Fields

Right now, we support custom fields for the following modules:

This capability has also improved over time. In addition to creating new fields, users need to be able to perform certain tasks with these fields. These include:

  • Searching based on Custom Fields
  • Reporting on Custom Fields (via the Report Creator)
  • Support for multiple data types:
    • Text
    • Hidden Text
    • Date
    • Check Box
    • Drop Down
    • Drop Down with Values (See below)
  • For formatting fields, you can also add (1) Headers and (2) Sections Breaks.

In the Admissions module, where a student progresses from Inquiry to Application and then to the Students module, you can also transfer the Custom Fields between these modules, as long as the custom fields are created in exactly the same way.Read More »

Online Payments

Quickschools allows parents and students to pay for their fees online. They can pay for their tuition fees, uniforms, books, etc. basically any charge you set for the students. All they have to do is to log in to Parent Portal (for parents) or Student Portal (for students) to make payment using their credit card. To enable the Online Payments feature, click here.

We use the service called Stripe.com for online payments. You simply have to sign up with Stripe via Fee Tracking to use our online payment facility:


Set up your Stripe account with Quickschools via Online Payments tab under Fee Tracking

To see if Stripe is available in your country, click here.

 

After setting up your Stripe account with Quickschools, parents should be able to pay online via parent portal. The same goes for students via student portal if Online Payments has been enabled for them.


Parent Portal page where parents can initiate online payment.


Payments made by parents will automatically reflect in Quickschools under Online Payments tab:

It will also appear in the student’s account under Family Billing/Student Billing:

Let us know if you have questions, come chat with us!

Customizations / Value-Added Services

At QuickSchools, we try really hard to be a one-stop shop when it comes to school management, with no hidden fees. Many of our schools are able to sign up for a trial, subscribe, and then use the software month-over-month completely on their own, sometimes even without using our awesome Live Chat support. Our software is pretty easy-to-use for many small schools.

But there are always schools that want to go the extra mile, and go beyond the existing off-the-shelf functionality and self-service customizations that are built into the software. And for those types of schools, we do offer several options for additional customizations and value-added services like online training and rollout support, as well as data migration services.

Here are some examples of items / functions that work off-the-shelf, but can also be customized for an additional fee:

Report Cards

We have more than a dozen of templates that are completely customizable. You can rename fields, hide sections, and even change the colors. But if you absolutely need to build a report card template completely from scratch, we can do that too. Learn more here:

https://blog.quickschools.com/2013/12/20/customizing-your-report-cards/


Select from a variety or Report Card Templates

Transcripts

Our Transcripts module works just like our Report Cards, with many readily available templates that can be configured by an administrator. But if needed, we can build brand new custom templates for your transcripts as well.

System-Generated PDF Files

QuickSchools is able to generate printable PDF files of a wide variety of documents, including the Student ProfileStudent Gradebook, and Financial Documents (like Statements, Invoices and Receipts). These documents can be customized for individual schools.

Printed PDF Gradebook with Comments


Printed PDF Gradebook with Comments

Online Forms

Our Online Forms module supports fillable PDF forms that gives you more flexibility in managing form elements and layout. If you don’t have the tool to build one or you don’t know how to build one, yet you prefer PDF online forms, we can build them for you.

Custom Calculations

Our Report Cards and Transcripts can be configured to display GPA, CGPA and Weighted CGPA based on points and credits. If you need custom calculations, that is also possible, not only in the Report Cards and Transcripts, but also in our Tabular Reports too. We can also custom calculate and apply charges to a student when an applicant is enrolled from the Admissions module.

Tabular (Excel-Style) Report

Quickschools comes with dozens of built-in tabular (Excel-Style) reports. Each module comes with its own set. The reports themselves have pre-set columns, but you can filter the data set as needed. You can also export the data into an Excel file for data manipulation on your own computer. If you a custom report built, we can do that for you too.

Listing of Custom Reports


Listing of Custom Reports

Data Migration Services

We now support uploading of teachers, students, and even gradebook data from Excel into QuickSchools. And if you want to migrate historical data (like Attendance, Grades, Fees, Disciplinary Incidents, etc) for previous years, from either Excel or from an external (competitor) system, we can do that for you too. Check out this article for more info:

https://blog.quickschools.com/2014/10/22/data-migration-services-in-quickschools/

Online Training for Administrators and Teachers

As you know, we try really hard to make the software as easy-to-use and easy-to-learn as possible. In addition to our Live Chat support, we also have built-in video tutorials as well as online manuals. You can read more about it here.

If you need something formal for your administrators and your teachers, we can do that too. We offer one-hour online training sessions. You can read more about out training packs here:

https://blog.quickschools.com/2013/08/27/quickschools-training-packs/

For more information on our customization services, please contact our support personnel, either via email (support@quickschools.com) or chat. Prices for customizations and value-added services are subject to change from year to year. We look forward to discussing your requirements further with you.

For list of Professional Services, check out our Price List here.

Schedule Dropdown

For those who wish to print a Schedule that has not been activated yet, QuickSchools has a new dropdown in Private Beta that can be activated for your school. This feature is for the original (and simplified) Scheduling Module, and not for the new Master Scheduler that is currently also in Private Beta.

Here’s what the dropdown looks like from the “Schedule” tab (available for both Students and Teachers):

Screen Shot 2018-05-27 at 6.21.53 AM.png

Please contact support if you’d like this feature to be turned on for your Scheduling module.

 

Student Tags

Some time ago, QuickSchools introduced a way to tag your students that was in private beta. We’re proud to announce that this feature is now available for all accounts. Just go to “Settings” > “Turn Features On / Off”, and click on the “Configure” link for “Student Tracking”. You should see the following near the bottom of the page (just below “Student notes”):

Enabling Student Tags from Features Page

The tagging functionality is pretty much the same as we had in Private Beta. Add in any text, one tag per line, and it will appear on the main Students Listing. Here’s an example of how to enter the data:

Entering Student Tags on the Student Record
Entering Student Tags on the Student Record

Any text you put in square brackets will appear on the student listing as a code, and any text AFTER the square brackets appears as a description when you mouse over the tag. If you omit the square brackets, the tag will appear as a flag, and you’ll have to mouse over to see the description:Read More »

Custom Report Cards with Admin Columns from Gradebook

We’ve tried hard to make is SUPER EASY for schools to customize their own Report Cards. But sometimes, schools want a little more flexibility in the way grades are reported to parents, especially when it comes to reporting specific grades from the Gradebook into the Report Cards.

To that end, QuickSchools offers an add-on service to build custom templates for you. And with a custom Report Card template, you can make use of the Gradebook Default Columns which provide more structure in the way grades are reports from the Gradebook to the Report Cards.

The “Admin Column” was previously called “Default Column” and was changed to reflect the administrative nature of the feature. Please see release notes in Sprint E15.

Overview

At QuickSchools, we regard the Gradebook as the domain of the teacher. Teachers should have full flexibility to set up columns and assessments as they see fit. Teachers can also engage with parents by sharing comments about specific assignments.

The report cards on the other hard, we regard as the domain of the school administration, where grades are formatted and standardized to provide a streamlined report to parents on the progress of students. This process of building report cards can include additional criteria (like comments) which teachers can add directly to the report cards. And by default, only the Final Grade from the Gradebook is transferred to the Report Cards.

Transferring Multiple Gradebook Columns to the Report Cards

So what happens if you have several fields in the report cards that you’d like to be calculated and transferred automatically from the Gradebook? For example, in addition to a final grade, perhaps you’d also like to report an Exam Grade or Participation Grade that is also recorded in the Gradebook (perhaps as a category).

To facilitate this, you can configure Gradebook Default Columns which automatically appear in all teacher Gradebooks. These columns appear in orange, and is controlled by the school administrator:

Screen Shot 2018-04-27 at 9.58.57 AM

Teachers can then fill in the data manually, or use a Gradebook formula to fill in these columns. Once the school administrators are ready to publish the report cards, in addition to locking the report cards, they can also lock the System Columns from the Gradebook. To create a Gradebook Default Column, just go to “Grading Setup” and scroll to the very bottom where it says “Gradebook Default Columns”:

Read More »

Coming Soon: Districts / Group Schools

Some time back, we talked about new district/group features that were coming out of QuickSchools R&D. These features are specifically around linking multiple schools together. This is not only helpful for districts, but also for franchise schools that have multiple sites. We’re tentatively calling this the “Enterprise Edition”. Just to elaborate on the new capabilities afforded by this new improvement, we wanted to share some screenshots.

Manage Teacher Access Across Multiple Sites

Once schools are linked together via the Enterprise Edition, you can control access for each teacher across multiple sites:

Screen Shot 2018-04-02 at 3.03.34 AM

Once access is given, teachers will be able to “Switch Schools” between sites that they have access to:

Screen Shot 2018-04-02 at 3.02.22 AM

The “Switch School” capability is also available to students and parents if configured.

Manage Students across Multiple Sites

It’s now possible to view all students within the group, and allow sites to transfer students between schools:Read More »

Announcing the New Support Site!

For many years, this blog has functioned as our living and breathing support documentation site- with each new feature we roll out, we’ve always done a blog post with a quick tutorial on how to configure things and get started. However, because of our constant development and improvements, at times valuable information gets buried in the stacks. Not ideal.

To help solve this, we built a new solution  – a comprehensive, consolidated site designed to do one thing only: make it easy to find and access information about everything QuickSchools & Apps.

So, without further ado,  we’re unveiling the new Support Site….

support.quickschools.com

Go check it out! In addition, you can find a link to it located in your account:

Support Site

Now, here are some tips on using this new platform …

Read More »

2015 Year in Review

2015 has come to a close, and what a memorable year it has been. We appreciate all the feedback and support that you’ve provided us this past year, to help us evolve QuickSchools into what it has become today. And we’ll continue to make improvements with your help.

Here are some highlights on a few improvements made this year:

Students Module

Mass Parent Messaging

Private Messaging

Gradebook

Read More »

BETA: Yearlong Attendance in Student Record

If you would like to have the Attendance tab in the student record show attendance data for the entire school year, this is now possible (in beta only) thanks to several requests we’ve received. You’ll need to contact us to set it up (you can just chat in or email us at support@quickschools.com), and we’ll be more than happy to enable this new capability.

Here’s a preview of what the attendance tab will look like using some dummy data:

Screen Shot 2015-12-16 at 9.57.46 AM.png