Skip to content

New Transcripts with Courses and Credit Summary (Private Beta)

June 22, 2018
New Transcripts tab on Student record

QuickSchools has a new Transcripts module going into Private Beta. This module works well with our recent Master Scheduler addition (also in Private Beta). Both modules make use of our new Courses and Subject Areas features. As a result, the new Transcripts has a few key features that make it different from our existing Transcripts module.

Key differences / features are discussed here:

  • View/Edit Transcripts from the Students module
  • Select courses from your Course Catalog (also used by Master Scheduler)
  • Select school/district (for transfer grades) from a central list of Institutions that you manage
  • Copy Grades from Report Cards (instead of from Gradebook)
  • Manage Subject Areas (also used by Master Scheduler), and Graduation Requirements
  • Display Credit Summary in Transcripts
  • Separate Details Report on Graduation

NOTE: This new beta feature can freely be turned on for new schools. But for schools that are already using our existing Transcripts module, there is migration process that needs to take place. Please contact support if you’d like to try out this new feature, and please indicate if you need to migrate any existing Transcript data to the new Transcript module.

View/Edit Transcripts from the Students module

When you click on a student record, there will be a new “Transcripts” tab that will allow you to view/edit Transcript grades for that student:

New Transcripts tab on Student record

New Transcripts tab on Student record

When adding a new semester section, you can select a school/district from a list of institutions:

Select School from a list of Institutions that you manage

Select School from a list of Institutions that you manage

When adding/editing a Transcripts record, you can select from a preset list of Courses:

Select Course from your Course Catalog

Select Course from your Course Catalog

Copy Grades from Report Cards

Instead of having the final grades from the Gradebook appear in the Transcripts, this new version allows you to copy grades from the Report Cards instead:

Copy Grades from Report Cards to Transcripts

Copy Grades from Report Cards to Transcripts

So the flow of grades is as follows:

  • Teachers enter grades into the Gradebook. This is the teachers domain. Teachers are free to manage grades for each student.
  • Teachers submit final grades to the Report Cards. If teachers are not using the Gradebook, they can enter grades directly into the report cards. Grades in the Report Cards can also be overridden, if needed.
  • Administrator will then select a report card session to be copied to the Transcripts. Remember that the Report Cards module can be used to create report cards and progress reports at various intervals (mid terms, end of quarter, end of semester, etc). But administrator will only want to transfer relevant grades to the Transcripts (for example, only end-of-semester or end-of-year grades). Administrators have full flexibility on which grade to copy over, and when to copy them over as well.

Subject Areas and Graduation Requirements

You can link courses to subject areas, and then specify a credit requirement for each subject area. Subject Areas and Courses are managed with the Master Scheduler under “District Settings”:

Configure Subject Areas and Courses in your Course Catalog

Configure Subject Areas and Courses in your Course Catalog

Once subject areas and courses are set up, you can use the “Graduation Requirements” menu to specify number of credits for each subject area, as well as how to handle that particular subject area:

Create a Graduation Track

Create a Graduation Track

Specify Required Credits for Each Subject Area

Specify Required Credits for Each Subject Area

Then you can run a report to see courses that contribute to the various subject areas, as well as required and remaining credits for each subject area:

Report on Status of Completion for Graduation

View / Override Credit Requirements

Finally, you can also configure your transcripts to display a credit summary for the student (i.e. list of subject areas, total credit required, and total credits completed for each subject area):

Credit Summary on Transcripts PDF

Sample Credit Summary on Transcripts PDF

Other Considerations:

As mentioned earlier, this new Transcripts module is in Private Beta. If you are interested in trying out this module, please contact QuickSchools support. If you are not using our new Master Scheduler, and/or if you have existing subjects, this feature may not be available for you yet. But please indicate your interest to us, so that we can prioritize improvements to support your case.

As always, we value your feedback and support. Please feel free to leave a comment, and come chat with us online.

Have a great summer, everyone!

No comments yet

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out /  Change )

Google+ photo

You are commenting using your Google+ account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s