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Configuring a Conduct Section in Report Cards

October 1, 2018

Report Card season is coming up fast. Have you configured your report cards in QuickSchools? For first timers, or schools looking to update their report card formats, here’s a tip on how you can add a Conduct (sometimes called “Behaviour”, “Citizenship” or “Character Development”) section to your report cards. This section is more typical of elementary/primary grade levels.

There are 2 main ways of setting up a conduct section, and they both have their own benefits and drawbacks:

  • Set up “Conduct” directly on the Report Card Template (Main method)
  • Set up “Conduct” as a Subject

Some key differences are discussed below:

“Conduct” directly on Report Cards “Conduct” as a Subject
Configuration

The Conduct criteria is configured ONCE directly into the Report Card configuration.

Configuration

You have to create a “Conduct” subject, and link it to the appropriate teacher and students.
You then need to create a “Subject-Specific Criteria” template for your Report Cards that contains your “Conduct” criteria.
Finally, the subject template will need to be applied to all “Conduct” subjects.
NOTE: From term to term, if new Conduct subjects are created, you’ll need to re-assign the subject template to that “Conduct” subject within the Report Card session.

Usage

Teachers need to use (and can only use) the main “Report Cards” menu to save evaluations for each student. This means that teachers have to open each individual student record card to enter evaluations

Usage

In addition to the main “Report Cards” menu, teachers can use the “Subject-Based” screen to submit evaluations for students, which is a lot simpler.

Restrictions / Limitations

Report Card Template must support Report Card Level Criteria. Most templates support this.

Restrictions / Limitations

Report Card Template must support the “Conduct” type Subject-Specific Criteria. Example template is “Contemporary Quarters

Other Drawbacks

None. This is the main method.

Other Drawbacks

Since Conduct appears as a subject, the Conduct subject will need to be hidden / ignored as appropriate from other modules like Transcripts or Master Scheduler

Report Cards Subject-Based Screen with criteria from the "Conduct" subject template

Report Cards Subject-Based Screen with criteria from the “Conduct” subject template

Entering Evaluations for Conduct in Report Cards

Entering Evaluations for Conduct in Report Cards

Here are links on how to set up the conduct sections:

 

Setting up a “Conduct” section in your Report Cards

September 28, 2018

In this article, we’ll be looking at how to configure your Report Cards in QuickSchools to contain a Conduct section (sometimes called “Behaviour”, “Citizenship” or “Character Development”) typical for elementary / primary school report cards. There are 2 available methods. This article discusses how to enter Conduct criteria directly into the Report Card template.

Related Articles:

There is alternate method to set up “Conduct” as a subject instead. This is discussed in a separate article. Please check out:

For a comparison between the two methods, please check out this article:

  • Configuring a Conduct Section in Report Cards

Setting up the Report Cards in this manner is pretty straight forward. Simply select a Report Card Template that supports Report-Level Criteria, and click on the “Customize RC Criteria” link on the far right. In this example, we’ll be using the “Quarterly Classic” template as an example:

Customize RC Criteria for Quarterly Classic

Customize RC Criteria for Quarterly Classic

Once you click on it, you’ll be taken to the “Edit report card-level criteria” page:

Edit report card-level criteria (for Conduct section)

Edit report card-level criteria (for Conduct section)

Use the available fields to add either a text field, a dropdown, a header, a comment, a likert or a likert header. The new fields should appear in the Conduct Section: Read more…

Reassigning a Standard within an Assessment (SBG)

September 27, 2018

The Standards Based Grade (SBG) within QuickSchools has gotten a lot of traction this year. If you use standards or even criteria in your Gradebook, be sure to try it out.

Grades need to be transferred to the correct Standard

Grades need to be transferred to the correct Standard

In this article, we’ll be going a over a quick tutorial on how to move grades from one standard to another within an assessment. This might be the case if you accidentally created an assessment, and put in all the grades into the wrong standard. No need to delete the assessment and create a new one.

Summary of Steps are below:

  • Open the Assessment
  • Reselect the Standard(s)
  • Transfer the Grades

Open the Assessment

Starting by clicking on the “Assessments List” on the top right. The list of assessments will show all standards being assessed for each assessment. You should immediately notice if an assessment is linked to the wrong standard:

Assessments List shows Standards being graded

Assessments List shows Standards being graded

As mentioned earlier, there’s no need to re-create a whole new assessment. Instead, just click on the assessment, to see the grades that were entered: Read more…

Taking Attendance via Seating Chart

September 27, 2018

Quickschools offers a new way to take attendance! Seating arrangement allows teachers to easily spot who’s absent in the class – and makes taking of attendance way easier. Having said so, we are introducing a new app called Homeroom Attendance Seating Chart. Teachers can then easily mark absent students in a single glance. No need for a roll call!

This feature currently supports Homeroom Attendance.

If you want to use this feature, simply download our app  via APP STORE. For instruction on how to install and set this up, please check out our Support Site article: Homeroom Attendance Seating Chart

New Release: Sprint D13

September 26, 2018

Sprint D13 was released earlier today. Here’s a list of the latest QuickSchools improvements:

  • Report Creator
  • Attendance (see below)
    • Option to display Nickname (similar to Gradebook)
  • Getting Started page for Trial Schools
    • Setting Up Academic Terms (see below)
  • Cancellation Survey
  • General Bug Fixes:
    • Archiving Lunchroom App
    • Admissions – Activating a new Semester
    • Private Messaging
  • Custom Usernames (Private Beta)
  • OdysseyWare Integration Improvements (Private Beta)
  • Migration Tool for new Transcripts module (Private Beta)
  • Upcoming Apps
    • Supplemental Attendance
    • Community Service

We have several improvements for our Standards-Based Gradebook (SBG) that were originally included into this Sprint, but has been delayed. We’ll hopefully have these improvements released in the coming days:

  • SBG tab on student record
  • Multiple Master Level Grading Scales
  • Multiple Master Levels

UPDATE: SBG Improvements for D13 have been released!

Getting Started page for Trial Schools

For schools that sign up for a new QuickSchools trial, we’ve introduced a new step called “Setup academic terms”:

Getting Started with Semesters for Trial Accounts

Getting Started with Semesters for Trial Accounts

With this step in place, new trial schools can review the ability to create and edit academic terms. Clicking on the link will take the user to the “New Semester Setup” > “View All Semesters” screen.

 

New Semester Setup

If you don’t have this screen enabled, be sure to check out this article:

https://blog.quickschools.com/2013/03/15/activating-a-semester/

Nickname on Attendance Roster

When configuring your Attendance module (as an admin), there is now an option to configure your Attendance Roster: Read more…

Setting up a “Conduct” section as Subjects

September 25, 2018

In this article, we’ll be looking at how to configure your Report Cards in QuickSchools to contain a Conduct section (sometimes called “Behaviour”, “Citizenship” or “Character Development”) typical for elementary / primary school report cards. There are 2 available methods. This article discusses how to use a “Conduct” subject to facilitate the Conduct section.

Related Articles:

There is alternate method to set up “Conduct” directly into the Report Card template. This is discussed in a separate article. Please check out:

  • Setting up a “Conduct” section in your Report Cards (Coming Soon)

For a comparison between the two methods, please check out this article:

  • Configuring a Conduct Section in Report Cards (Coming Soon)

The steps for setting up the Conduct section are summarized below. Please note that you will need to select a Report Card template that supports this feature. The template we are using for this article is the “Contemporary Quarters” template:

The "Contemporary Quarters" template support Conduct as Subjects

The “Contemporary Quarters” template support Conduct as Subjects

If you are interested in a particular template that does not support the Conduct section as subjects, please contact our technical support staff, and we can add support for it to the template.

Summary of Steps:

  • Create the “Conduct” subject, and enroll the appropriate students
  • Create the Subject-Specific Criteria for “Conduct”
  • Apply the “Conduct” subject template to the “Conduct” subjects
  • Testing the final configuration

Create the “Conduct” subject, and enroll the appropriate students

The step here is simple enough. Simply go to the “Subjects” menu to create subjects for the “Conduct” section. Be sure to name the subject appropriately, as the report card will display the subject name in the Conduct section (i.e. If you want the Conduct section to display as “Character Development”, name the subject as “Character Development”):

Setup Conduct Subjects and Name them Appropriately

Create the Subject-Specific Criteria for “Conduct”

Go to “Report Cards” > “Setup Subject-Specific Criteria”. If this sub-menu is not enabled, go to “Report Cards” > “Setup Report Cards”, and scroll to the bottom to enable the feature by clicking on the “Turn it On” link: Read more…

Importing Students and Teachers

September 20, 2018

Quickschools provides an efficient way to add student and teacher information in bulk — by importing information from an excel file. To do this you need to have your data accessible in an Excel file, one with either an “.xls” or “.xlsx” extension.

To initiate the import, simply click the Import button under Students/Teachers tab:

 

QuickSchools will automatically analyze your file and map commonly-named columns to the fields in QuickSchools. But you can override the mapping as you see fit:


Student Import mapping


Teacher Import mapping

You can also use this procedure to update student and teacher records. To update student records, your import file simply needs to contain the student names that match the student names in the system. During the import, when the system finds an existing record for a student on file, it updates the existing record instead of creating a new one. The same goes for updating teacher information via Import.

TIPS

  • When updating student records, the name in the file needs to be an EXACT match of the student name in the system (no extra spaces, case sensitive); Otherwise, Quickschools will create a new record for the student.
  • To avoid creating new student records instead of updating existing ones, we recommend including the Student Number/ID in the import file. In doing so, the system will match students based solely on the Student Number/ID. This will address situations where you may have multiple records with the same exact name.

You can get a sample of the import files below:


For more info on adding student and teacher information into Quickschools, please check out our Support articles below:

Adding Students To Quickschools

Adding Teachers To Quickschools


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