Our Google Classroom integration has been quite popular since its introduction back in late 2019. It’s received quite a lot of support from the schools that have it installed, as well as internally from our tech support and engineering teams. In short, the integration allows schools to pull grades from Google Classroom over to Quickschools, where report cards and transcripts can then be generated.

The integration itself can be a great time saver, as it removes the need for double entry into two systems. Of course, as with any integration between two separate system, there’s going to be nuances that may create differences between the expected behavior and the actual behavior. For that reason, we created the following helpful troubleshooting guide:

One of the nice features about the Online Forms module in QuickSchools, is its ability to reduce work by the applicant by prefilling the fields where possible. 

For example, if you have a form packet with multiple forms, where several forms make references to the same field (like the students name or address), as long as the fields are mapped correctly, once the applicant fills in the field on ONE of the forms, ALL forms within the packet will be automatically filled with the same information. How convenient is that? And it doesn’t stop there!

We’ve made strides to further improve the experience for applicants. And here we discuss 3 ways where applicants can make use of Pre-Fill functionality within our Online Forms app.

Mapping Fields to System Fields

So for users accessing the Online Forms from the Student or Parent Portal, any fields in the Form Packet that are mapped to a system field are automatically filled when the applicant starts a submission from their portal. This is because when parents / students access the Online Forms from their portal, the system is able to link the form with a student record, and the system can draw information from the linked student record, and pre-populate any fields mapped to system fields. 

What this also means is that users accessing the Online Forms through a public URL will not get access to this feature. For that, check out the next section.

Starting a New Application for Public Forms

We have a new feature released recently that allows users to copy information from a previously submitted form into a new form. In order to utilize this feature, applicants simply need to click on the “Start New Application” link after completing a submission:

Once you start a new application, you’ll see a “Copy from Previous Submission” button for each form, allowing the user to pre-fill that form with all information previously submitted:

In QuickSchools, Academic Terms (or Semesters) provide a way to contain and separate student data. So for example, when you change the courses for a student within an academic term, it does not affect his courses from a previous academic term. And this extends to many modules, like grade levels / programs, subjects and gradebooks, simplified schedules, report cards, standard charges (from the Fee Tracking module), and so on. In this way, you can easily and safely introduce changes to the student record, while keeping archived data intact.

So when you activate a new Academic Term, it makes sense to copy certain information over, instead of recreating everything from scratch. By default, the system will ask you whether you want to copy data forward:

There is an additional area to “Configure” additional information to copy over, like Gradebook Formulas and Admin Columns :