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Report for Absences with Tardies

July 29, 2019

Although Summary Reports are pre-configured to contain preset columns and filters, the reporting tool itself can be quite powerful. So if you’re looking for a report that you’re unable to create on your own via the Report Creator, you can always commission QuickSchools to build a custom report that appears in the Summary Reports. 

Here’s an example taken from language schools that need to convert 3 tardies to 1 absent. The “Absences with Tardies” Summary Report that we built consolidates all absences and tardies using the conversion described above: 

The report contains columns for Number of Absent, Number of Tardy and Total Absent which includes the converted Tardies.

Read more…

Reports Tell a Story

July 26, 2019

We recently published an article describing the difference between Summary Reports and the Report Creator. And it’s worth noting that with Summary Reports, the goal is to address a specific scenario / use case within your daily use of QuickSchools. So we thought we’d start highlighting some of these scenarios in a new category within our blog. This new “Summary Reports” category is linked below:

So with this new category, we’ll be highlighting specific reports (some of which will be new) that address a specific use case within your daily use of QuickSchools. For example, below is a previous article on how to access the Reference Numbers when inviting parents to fill in an Online Form submission:

Sample Application Report with Reference Numbers
Sample Application Report with Reference Numbers

We’ll have some new highlights coming up soon. Please feel free to suggest any particular scenario that you’re looking to have a report on.

Online Forms Submission by Student Tag

July 25, 2019

In a previous article, we’ve mentioned that in QuickSchools you can limit an Online Forms visibility by tags. This is useful when you want only a specific group of students to have access to an Online Form packet. 

For example, you could tag your graduating students for the year as “2019”, and then use the “Submission by Tag” feature of the Online forms module to create a “Graduation Letter” form packet that would only be available to students with the “2019” flag.

Example student with the “[2019] Graduation Year” tag

Read more…

New Release: Sprint E12

July 22, 2019

Here’s a list of the latest improvements in QuickSchools:

  • Master Scheduler – Distribute Courses (See Below)
  • Admissions Improvements (See Below)
    • Auto-Email on submission of invited Applications
  • Mobile App Framework Improvements
    • Support for Homework Attachments via API 
    • Support for Grading Scale via API
    • Support for Gradebook Comments via API
  • Miscellaneous Bug Fixes / Improvements
    • Report Creator support for Admissions Application Status
    • Report Creator support for Admissions Inquiry Status
    • Subject Importer Bug Fix
    • Subject Enrollment Importer Bug Fix
    • Subject Importer support for Academic Years
    • Advanced Discipline Code Set support for Group Schools

Admissions Improvements

Since Sprint E3, we’ve been slowly improving the Admissions module to allow administrators to invite applicants to the Admissions Application process. We’ve ported over the automatic email that is generated when an application is submitted. Previously, this was only available on the Online Embedded Form.

Master Scheduler – Distribute Courses

We’ve added a new section in Step 3 of the Master Scheduler, allowing users to “Distribute Courses”. With this feature, you can specify a group of courses that need to be distributed evenly between the available periods.

New “Distribute Courses” feature in Step 3

So for example, you may have several 6th grade level courses for all your 6th Graders. Can you include all these courses into a single group, and the Schedule will distribute those courses when you use the “Run” function in Step 4. This will ensure that courses do not overlap, especially if you only have a single cohort of students.

Read more…

Simplified Scheduling vs. Master Scheduler

July 11, 2019

For schools looking for a Scheduling module, QuickSchools actually offers 2 such modules. The first, called “Simplified Scheduling” has been included with our Athena Plan since our early years, and can also be added as an app for non-Athena subscribers. The second, called the “Master Scheduler”, is a more recent addition, and caters to more complex situations. Both offer a drag-and-drop interface, conflict tracking and personalized scheduled in PDF format for students and teachers. But their applications vary quite significantly.

Here is a rundown of the key differences between the two modules:

Simplified ScheduleMaster Scheduler
Mainly used for Elementary Schools where students know what subjects they’ll be taking.Mainly for High Schools where students will be requesting the subjects to take.
Consists of ONE new screen, where you can easily drag-and-drop subjects (or rather sections) based on existing subject offering.Consists of SEVERAL new screens, where you can drag-and-drop courses based on future course offerings, as well as assign sections to students based on course requests and available sections.
No additional modules needed.In addition to sections, supports courses, departments, subject areas and rooms.
Students cannot request courses. The school admin will simply enroll students directly into subjects.Supports ability to bulk create / assign Course Requests (Course Packets), as well as the ability for students to submit Course Requests via the Student Portal.
Essentially, a single process for assigning subjects to periods (students are assigned subjects by the school admin).A 6-step process for creating a schedule, with one step dedicated to setting up sections, and an additional step to assign students to sections based on their course requests.
Simple algorithm for assigning subjects to available slots. Most schools simply use the drag-and-drop function to build the schedule.Flexible algorithms for assigning sections based on Singletons, Doubletons, and Block Sections / Courses. Can also use drag-and-drop function to assign courses to teachers and periods, or use the built-in algorithm.
10-step undo capability while schedule is being edited.  Undo resets every time you reopen a schedule.Can create multiple save-points which can be accessed any time.
Supports multiple period structures, but each grade level can only have ONE period structure.Supports multiple alternate bell schedules, as well as calendar-based bell schedules.

If you’re looking for a scheduling module, please chat in with us. We’d be happy to discuss both options with you, and recommend the better module based on your specific scenario.

Could you help us out?

July 9, 2019

It’s been a wonderful journey for us at QuickSchools working with educators in over 30 countries, trying to make the lives of teachers and school admins a little easier.

We know we don’t get it right all the time but boy I tell ya, we sure try.

For me personally, to this day, I feel blessed that I get to work with passionate teachers and school leaders doing their best for students and parents. To be honest, most times I feel like I’m the student again and all I’m trying to do is to stay out of trouble until school is out!

Moving on.

In the coming days and weeks, I will be reaching out to you to request your help to give us a (hopefully 5-stars) review so that we can bring QuickSchools into more schools and classrooms. God knows how much all of us at QuickSchools appreciate and value your feedback.

I hope you can spare a few minutes to respond to the campaign and of course, I totally understand if you wish to not participate or just plain swamped with your students.

That said, if you have any feedback about QuickSchools and how we can make your experience a little better, please feel free to reach out to me. I trust you know my email by now.  🙂

And last but certainly not the least, thank you for being our friend.


New Release: Sprint E11

July 8, 2019

Here’s a list of the latest improvements in QuickSchools:

  • Google Classroom Integration (Early Alpha)
  • Admissions Improvements
    • Enable Medical Fields for Invited Applicants
    • Email Confirmation on Inquiry Submissions include new System Fields
  • Mobile App Framework Improvements
    • Support for Gradebook Updates via API 
  • Ability to disable Live Chat Support
  • Miscellaneous Bug Fixes / Improvements
    • Online Form improvements for Group Schools with Shared Form Packets
    • Disable “Print (In Order)” for Report Cards
    • Bug inviting Students to Student Portal
    • Bug editing Period Structure in Simplified Scheduling
    • Color Scheme no longer disables Live Chat Support
    • Odysseyware App now transfers the Final Grade
    • Report Creator fix for Admissions Applications
    • SBG fix for Subject-Based Report Cards View

Admissions Improvements

When inviting applicants to fill in the Admissions Application (an improvements we introduced in Sprint E8), there is a new option to include the Medical Section:

Show Medical Section in QuickSchools Admissions Applications

This will enable the following section from the Application:

Read more…