School Management & Student Information System Blog | QuickSchools.com

So it’s the end of term, and your report cards are locked and published. How can you get the report cards generated in your QuickSchools account into the hands of your parents / students, especially if they’re not using the Parent Portal or Student Portal?

We introduced the ability to bulk email report cards back in October 2018. So we thought we’d highlight it again here, since it’s quite a useful tool. All you have to do is, from the main Report Cards listing, select all the report cards you want to email out, and then select “Email Report Card” from the menu:

The system will prompt you for confirmation, so you don’t send it out accidentally:

Here are the latest improvements in QuickSchools:

LMS: Assignments and Live Stream modules (Beta)

• Support for multi-user Zoom account
• Automatically convert Homework to Published Assignments when installing the Assignments App
• Save selected teacher and subject when admin user moves between screens
• Disable notifications for Draft Assignments
• Disable unpublished assignments from Student/Parent Portals
• Pagination fix for Assignments listing
• Miscellaneous Database Upgrades

Other General Improvements

• Ability to Email Latest Receipt (See below)
• New Safeguard when saving empty Gradebook
• Trial Sign-Up supports verification code
• Update semester activation from “Create Semester”
• Update Lesson Plans module to support Assignments
• Update Lesson Plans module to hide Homework when Homework is disabled
• Bug fix when using UK-format with weekly scheduled tasks
• Bug fix when searching for members in Library App
• Bug fix when accessing Report Cards with empty link to Standards-Based Gradebook

NOTE: We had to one patch release since our last major release on September 28:

• Oct 12 – Google Classroom Improvements

Email Latest Receipt

Due to popular demand, we’re introducing a new feature to Email Latest Receipt. From the Fee Tracking module, must select a few students / families, and then select “Email Latest Receipt” from the menu:

This feature works just like “Email Latest Statement”. A pop-up window will appear to confirm the action. You can also specify the sender information, as well as add an optional message:

Report Card season is coming around. If you’ve previously set up report cards on QuickSchools, here are some quick pointers on how to configure new sessions based on your previous settings:

Creating a new session

To create a new session, simply go to “Report Cards” > “Setup Report Cards” and click on the “Create New” link:

From there, you’ll just need to fill in the form. In particular, if you want to copy settings from a previous session, you can set the “Copy Setup From” field to a previously configured session:

NOTE: By default, when you create a new session, teachers will automatically get access to the session, in order to start filling in grades. Use the “Test Mode” feature to limit access to the report cards to specific users, in the event you want to make changes to the customization before allowing full access to teachers.

We’ve had a lot of usage with the Google Classroom Integration app that prompted an emergency patch that was deployed earlier this morning. We also included a quick fix to the Online Assignments app as well. Details of these improvements to QuickSchools are below: 

Google Classroom Enrollment Synchronization

The Google Classroom Integration regards Google Classroom as the source for student enrollment into courses. This means that if you enroll a mapped student into a mapped course in Google Classroom, the same student will automatically be enrolled into the same course in QuickSchools. However, for safety reasons, if you unenroll a student from a course in Google Classroom, the student will remain enrolled in the corresponding course in QuickSchools. 

This new patch now provides schools with more control over the enrollment synchronization behaviour. When installing / configuring the app, you now have two new options:

• Option to disable automatic enrollment of students into courses
• Option to enable automatic unenrollment of students into courses

These settings are optional. We typically expect courses to be linked one-to-one, but with the auto-enrollment enabled, it’s possible to have a single course in Google Classroom linked to multiple courses in QuickSchools (i.e. for combined courses). But on the flip side, whenever a new student is enrolled into a course, you’d now need to do it twice, once is Google Classroom, and again in QuickSchools.

After more than a decade in the business, we finally ran our first QuickSchools webinar this past Wednesday (Sept 30), on the topic of customizing Report Cards. 

We had a pretty good turn out, and were delighted with the response that we received. For those interested in our Report Cards module, we recently posted an article about our Report Cards here:

https://blog.quickschools.com/2020/09/22/what-makes-our-report-cards-special/

So what’s next?

We’re looking to continue our webinar series on the subject of Transcripts, hopefully in early December. Keep a look out for the announcement. 

Thanks to all who participated!

As with many other systems, there are certain aspects of Quickschools that all users need to be familiar with. Below, we share details useful to all new users, including:

• How to Log In
• Change a Password
• Reset a Password
• Getting Help
• Troubleshooting
• Guides

Logging In

Before you begin using Quickschools, you first need to be invited to join the school’s existing account. Only school administrators will be able to send an invite, so you may need to contact the school directly.

The invitation will be sent to the email address the school has on file for you. The email will include the school’s unique URL, your username, and your temporary password. Be sure to save the URL as it will be needed to log in in the future.

After you follow the link provided, simply enter in your username and password to log in.