We’re excited to announce a nifty new feature – Custom Grading Categories in Gradebook! With this feature, teachers can make their own categories in their own subjects, in addition to the ones already setup in school. Let’s take a look at how it works.
First, administrators will need to enable this feature by going to Turn Features On/Off –> Gradebook / Report Cards “Configure” menu, and select “Teachers can create their own grading categories”. Now, teachers can begin to create their own categories from the Gradebook.
Within a Gradebook, scroll down to the bottom of the page and select “Change Grading Scale”. This brings up the Gradebook configuration page.
Next, select the “Edit your own categories” link:Read More »
Report Cards handle all sorts of averages and compilations of student date that aren’t reflected anywhere else (except for maybe Transcripts). As such, if you want to see information like semester or final averages, report card comments, GPA, or grades for subject specific criteria in a handy summary report, you’ll want to run one of our reports that give you information from your report cards. Here are some quick tips on best practices for keeping your report cards in shipshape for reporting and some tips on how to setup your report cards so you can run reports on them quickly and easily.
The Subject-Based grading screen is designed to make entering a class’ worth of grades and comments quickly and efficiently – without opening a single report card! And, like everything else about QuickSchoolsReport Cards, it’s entirely customizable. Not only can you configure it to your liking with Subject-Specific Criteria, but also when we create a custom template, we can make all sorts of special grading and comment fields available in the Subject-Based grading screen.
To use the Subject-Based Grading Screen…
1 – Go to to to the Report Cards module
2 – Select the “Subject-Based” tab
3 – Select the teacher name & class
Now, you’ll be at the Subject-Based grading screen! Depending on how your Report Cards are configured or customized, the screen might look a bit different. Subject-Specific Criteria will appear in the Subject-Based grading screen, and depending on the Report Card template, the screen will be configured differently as well. In addition, if your template draws marks and grades from the Gradebook, these will already appear on the screen, and if your template has room for comments, there will be space for these as well. Though there are all sorts of ways the Subject-Based grading screen can look, here are a few different examples.
Classic White – this public template is a popular choice, and very flexible. Currently, it is configured to show marks, grades, and comments.
One of the awesome things about QuickSchoolsreport cards is how flexible they are. You can set up as many Report Sessions as needed for any combination of progress, quarter (or cycle), or semester grades. However, once in a while, the grades might appear in the wrong column on a semesters-, cycle-, or quarters- style report card. For just this situation, we have Report Card sequencing – so you can chose the semester column for grades and attendance to appear.
Brand-new Report Cards that have been just setup can occasionally have a somewhat unexpected appearance, especially if you have a few Report Cards from the same quarter in your module. The system automatically treats each of these report cards like records individual, official quarters, which while often very helpful, isn’t always. If your report cards look a bit like the examples below, then it’s best to manually set the Sequence to help them to display properly.
The Report Cards might have Term 2 Grades repeating through multiple columns…
…or, Term 1 Grades missing entirely…
… or have Term 2 appearing in the Term 1 column.
Though they might not look so great at first, each of these examples can be fixed quickly with Report Card sequencing. Once you have made a new Report Card session, the Sequence can be set from the admin’s Setup Report Cards menu. If you’d like to sequence your report cards, here’s the step-by-step guide!Read More »
Time flies at school, doesn’t it! Whether you are on a semester, trimester, term, 9-week cycle, or other grading period setup, soon enough, fresh gradebooks and attendance are in order. When the new semester is about to start at school, it’s time to create a New Semester in QuickSchools. So, if you’re wondering how to do this, read on for a checklist (with pictures!) of how to get it all set up.
1 – Go to New Semester Setup
2 – Click “Create New Semester”
3 – Title your new semester
Target Semester should be left at “Create new semester”
4 – Enter the Semester Start Date – the first day of the semester
5 – Enter the Semester End Date – the last day of the semester
6 – Click the red “Create New Semester” button
7 – Click “Close” to the “Done” dialogue box that pops up
All the subject and student data has been copied over and the new the semester has been set as active!
…and now you have a fresh semester for a fresh marking period! Hope this helps explain how to set up a new semester in the current academic year. If you have any questions or need any help at all, please feel free to chat in anytime!
Occasionally in some of the newer accounts, users will realize that there are unfamiliar names in the midst of your students’ list. You may have seen names such as Amber Phillips, Alvin de Silva, Felicity Bradshaw, etc under the Students tab. Why is this?
Remember, when you first start your trial, the account has some test data so that you can see how the major functions of the system work.
And sometimes, as you move from testing the system during the trial to using the system properly to run your school, you may have not realized that those students are still in the list.
To clear the test data, go to the Getting Started page and just click on the checkbox, “Clear test data.”
Once you remove the test data and the Getting Started page, you may lose some of the Features you may have turned on during the test mode. Do not panic. 🙂 Just go back to the Features screen and turn those back on. All your data will be restored safely e.g. Gradebook, Homework, Attendance, etc.
So again, remember to clear the test data to avoid confusing users in your school… 🙂