The Ontario Province Transcript Template

For schools in Ontario Canada, QuickSchools actually supports report cards and transcripts required by the province. We have a separate article that describes the Ontario Report Card Template that we posted several years ago. More information here:

The Ontario Province Report Card Template

For Transcripts in particular, we can produce a PDF document containing transcript information, that can be printed on the Transcript paper document (which contains the Ontario watermark):

Here’s an example of what the final Transcript can look like, once the PDF is printed on the watermarked Transcript document:

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School Days for Weekend Schools

If you run a Weekend School (or any school that doesn’t run the traditional 5-day Monday-thru-Friday schedule), you can use the “Edit Overall Settings” feature under “Settings” > “Turn Features On / Off” to configure your School Days in QuickSchools:

As mentioned on the screen, this setting currently only applies to Lesson plans, Attendance, and the Lunch Ordering App. If you have a specific module that you’d like this feature to include, please do let us know:

School Days in Lesson Plans

Here’s an example screen from the “By Month” view of the Subject-Based Lesson Plans. Notice that it only shows the school days for Sunday and Saturday, as configured in the previous example:

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Webinars for March on Google Classroom Integration

Our Webinar Series continues next month on the topic of Google Classroom Integration. QuickSchools will be hosting 2 webinars, one for Administrators and one for Teachers. The webinar for Administrators will be held first, and is already available for sign up. Link is available when you’re logged into QuickSchools:

QuickSchools Webinar for Administrators on how to Integrate with Google Classroom

We will write up separate articles on what each webinar will cover. If you’re interested, please do sign up. We look forward to seeing you there!

New Release – Feb 16, 2021

Happy February everyone! We’ve made several improvements to our Master Scheduler, as well as to the Live Stream and Online Forms modules. Look forward to more LMS-related improvements in upcoming releases.

Here are the latest improvements in QuickSchools:

Master Scheduler

  • Support copy of Bell Schedule
  • Improve display of Step 4: Schedule
  • Improve how Department Constraints are displayed
  • Improve support for Course and Section Limits
  • General Improvements to the Block Section page
  • Save settings for Distribute vs. Randomize
  • Reporting on Min, Target and Max Size for Sections
  • Hide “Debug” function by default.
  • Fix course search function in Step 4: Schedule for large data sets
  • Fix installation errors related to missing column
  • Bug fix for Course Constraints
  • Bug fix when deleting students (orphaned course requests)
  • Bug fix for the “Student With Incomplete Schedule” Report

Live Stream

  • Remove and Auto-Generate Password when creating a Zoom conference
  • Rename “Conference” to “Live Stream”
  • Join URL is clickable when viewing a Live Stream
  • Improve Time Selection widget
  • General UI improvements

Online Forms

  • Support dynamic Send Email for Auto-Emails from Status Change in Online Forms
  • Option to disable “Download Forms” in Online Forms
  • Support option to copy previous submission (See below)
  • Improve Payment Options (See below)
  • Fix Installation / Upgrade Error
  • Fix “Download Forms” function affected by bad Form Packet name

Other General Improvements

  • Zapier Integration
  • Improve Time Selection widget for Assignments
  • Support Online Payments for Admissions (See below)
  • Report Creator Support for Interventions
  • Support Sorting and Renaming of student Documents (See below)
  • Bug fix for Attendance PDF
  • Bug fix when submitting Admissions Form when Residential Section is disabled

Copying Previous Online Forms Submission

Once an applicant submits an online form, there will be a button to “Start New Application”:

Start a new Application after completing a Submission

This option allows the system to reference the previously submitted data, so that when the applicant is filling in a particular form for the new application, there will be an option to “Copy from Previous Submission”:

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Weekly Schedules via Alternate Bell Schedule

If you’re using the Master Scheduler in QuickSchools, the Alternate Bell Schedule can be used to reformat the main Bell Schedule into a weekly schedule. This includes displaying classes that meet at different times throughout the week. Here’s an example:

In this example, Math, Science and English meet 3 times a week, while the remaining classes meet only twice a week. In order to produce a weekly schedule like this, you’ll need to configure a main Bell Schedule that contains all distinct periods, in this case 7 classes that meet twice a week (designated as “A” periods), and 3 classes that meet 3 times a week (designated as “B” periods):

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New Release – Jan 25, 2021

Welcome back! This is the first release of 2021. Here are the latest improvements in QuickSchools:

Master Scheduler

  • Bulk Create Block Sections (based on Lecture-Lab combinations)
  • Bulk Remove Block Sections
  • Ability to adjust target limit for Step 5 Load
  • Bug fixes related to running Step 4 with orphaned sections

Google Classroom Synchronization

  • Improved support for teachers to synchronize individual courses
  • Bug fixes related to Timezone and Scale Score Formulas.

Other General Improvements

  • Automated emails for Online Form Submissions when status is changed
  • Automated emails for Online Payments
  • Improve Notification features for Assignments and Submissions
  • Improve support for shared addresses in Admissions module
  • Improve support when taking attendance from the Attendance Calendar on the Student record
  • New Importer for Subjects/Sections-Based Attendance
  • Extend timeout for large Stock Take in Library App
  • Bug fix when a school within a group is suspended and archived
  • Bug fix for Temperature App
  • Miscellaneous improvements to Summary Reports related to Attendance
  • Internal monitoring framework improvements

Automated Emails for Online Forms

If you’ve installed the Online Forms App, there is a new feature to allow you to automatically send out an email when the status of a submission changes. Check out the new Mail icon on the Submissions page (similar to the Mail icon for Gradebook):

New Status-Based Email Notifications for Online Forms

When you click on it, you’ll be able to customize an email that gets sent whenever a submission is changed to that status:

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Assignments Flow

With the release of the new Assignments module (which is an improvement over the previous Homework module), we’ve expanded the flow for handling assignments over the portals in QuickSchools. Here’s a rough summary:

Posting Assignments

Teachers can now post assignments in real-time, or schedule an assignment to be published at a specific date / time in the future. This means that teachers can plan out and configure assignments for the entire academic term, and the system will publish them automatically:

Create Assignments in QuickSchools

When creating an assignment, teachers can specify if the assignment requires a submission, and whether the assignment will be graded. For graded assignments, a column in the Gradebook can be created and linked automatically.

Submitting Assignments

Students can very easily view all upcoming assignments. Assignments can be filtered by subject, and sorted by the column headers:

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