Our QuickSchools Integrations on Zapier is undergoing a big change. The new version 2.0.0 introduces support for Zapier Instant Triggers, where changes in QuickSchools can immediately trigger a zap. There are also several improvements to the available Searches and Actions.

The new version will unfortunately deprecate several of the existing functions. Schools on the existing version 1.3.4 will have until Jan 1, 2025 to upgrade to the new version. Zaps would need to be recreated using the upgraded methods.

Support for the QuickSchools Integrations on Zapier (version 1.3.4) will end on Jan 1, 2025

Summary of Improvements in Version 2.0.0

Here is a summary of improvements:

1. New Triggers and Actions:
   1. Triggers
      1. New Student Record (INSTANT)
      2. New Teacher Record (INSTANT)
      3. New Parent Record (INSTANT)
      4. Updated Student Record (INSTANT)
      5. Updated Teacher Record (INSTANT)
      6. Updated Parent Record (INSTANT)
      7. Updated Student Custom Fields (INSTANT)
      8. Updated Parent Custom Fields (INSTANT)
      9. Updated Teacher Custom Fields (INSTANT)
   2. Actions
      1. Create Parent Record
      2. Link Siblings
      3. Re-activate Student Record
2. Ability to add optional fields in the response for specific Triggers and Actions
3. Modified deduplication key to ensure that updated records will trigger the zap
4. Modified search parameters – ability to search either by ID or by keyword
5. Option to select name format (Full Name or Complex Name) when creating Student/Teacher
6. Refined Dynamic Dropdowns, Input Fields and Output Fields for all of Actions, Triggers, and Searches

Summary of Deprecated Functions in Version 1.3.4

If you’re using any of these functions, we recommend upgrading them to the latest version:

Triggers

Version 1.3.4	Version 2.0.0
New Course (Section) Enrollment	New Section (Course) Enrollments
New Course (Section) Created	New Section (Course)
New or Updated Parent Record	New and Updated Parent Records (1,2)
New or Updated Student Record New or Updated Student Record V2	New and Updated Student Records (1,2)
New Teacher Record Created	New Teacher Records (1)

Searches

Version 1.3.4	Version 2.0.0
Find Parent Record	Find a Parent Record (1,3)
Find Student Record	Find a Student Record (1,3)
Find Teacher Record	Find a Teacher Record (1,3)

Actions

Version 1.3.4	Version 2.0.0
Create Course (Section)	Create Section (Course)
Enroll Into Section (Course)	Enroll Into Section (Course)
Un-Enroll From Section (Course)	Unenroll From Section (Course)
Update Section (Course)	Update Section (Course)
Update Parent Custom Fields	Update Parent Custom Fields
Update Parent Record	Update Parent Record (1)
Create Student Record	Create Student Record (1)
Create/Update Student Custom Fields	Create or Update Student Custom Fields (1)
Deactivate Student Record	Deactivate Student Record
Update Student Pre-Enrollment Update Student Enrollment	Update Student Enrollment (1)
Update Student Record	Update Student Record (1)
Upload Student Profile Picture	Upload Student Profile Photo
Create/Update Teacher Record	Create or Update Teacher Record (1)

1. Ability to add optional fields in the response for specific Triggers and Actions
2. Modified deduplication key to ensure that updated records will trigger the zap
3. Modified search parameters – can search either by ID or by keyword

Upcoming Improvements

The current functionality for Instant Triggers in Version 2.0.0 does not support Group School access. But we expect support for Group Schools to be added soon in a future version. 

In the meantime, if you have multiple sites that need to be handled by the same Zap, you can use Sub-Zaps to consolidate Actions from multiple triggers.

We’ll be posting a more comprehensive description of the new app in a future blog post