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State Reporting on QuickSchools

October 18, 2012

One of the questions we get asked quite often at QuickSchools is, “Do you guys do State Reporting?” The short answer is “We can”.

Every state has its own reporting requirements that change from year to year. We can work with individual schools to get this reporting requirement squared off. As an example, here we discuss our recent state reporting implementation for Pennsylvania called PIMS.

All of the customization discussed below is done by our technical staff, once we receive the reporting requirements from the school.

STEP 1: Customize a student tab for state required fields:

Custom Student Tab for State Reporting

Custom Student Tab for State Reporting

As you can see, we can create custom fields in the form of text fields, check boxes, radio buttons and even dropdowns. The dropdowns are especially helpful, if you want to select something descriptive, but output a short code for the report. For example, the dropdown may say “A – Adult” but the state report will only show “A”.

Once the custom tab is ready, the school can start storing information about the student, which would then be reported to the state. But how do we get the saved student data into a reportable format?

STEP 2: Customize a report with all state required fields and formatted columns:

The next step is to create a custom report, which will appear in the “Reports” module. Clicking “View” will produce an on screen report on your browser, while “Excel” will export to Excel:

Custom Report for State Reporting

Custom Report for State Reporting

Your state report may require empty fields in specific columns. We can create those as well. Some generated fields (that are not stored in the custom tab) will appear outside the formatted area, and would need to be moved around. Here’s what the browser-based report may look like:

Custom Report for State Reporting

Custom Report for State Reporting

Once you’re satisfied with the basic report, you can export it to excel and perform further manipulation, to move columns around etc. Excel is the most versatile medium for quick data manipulation, for just this sort of thing. And you can also save your Excel file into other formats, like CSV or Flat Files, depending on the state.

If state reporting requirements are important to you, please chat with us about it. We look forward to any feedback you may have as well.

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