Search Results for: Report Cards

Updating Published Report Cards

Azroy Kandan3 Comments

So you’ve published your report cards, and enabled access for users to view the report cards from the Parent and Student Portals on QuickSchools. Someone spots a mistake, and now you need to update the grades. This article describes the process of updating report cards AFTER report cards have been locked.

We will be going over the following scenarios:

  • The Basics: Manually updating grades
  • Re-submitting grades from the Gradebook
  • Clear Locked Values
  • Selectively migrate calculated values

The Basics: Manually updating grades

What happens when you lock the report cards?

IMPORTANT: Report cards are designed to PULL data from supporting modules like the Attendance and Gradebook modules. This happens when you (1) OPEN an individual report card for the first time, or (2) LOCK the report cards for the first time.

Once you have locked the report cards for the first time, the system will no longer pull data from the supporting modules. This means that you can safely unlock report cards, make changes to any individual report cards, and then lock them up again.

TIP: If you click on the “History” link for a particular Report Card session, the screen will show when the report cards where locked/unlocked, and by which user:
report session name

Manually updating grades in the Report Cards will NOT update the corresponding modules where the information would typically originate from. So for example, if you update a students Math grade from 80 to 90 in the Report Cards, this would be independent of the students Math grade in the Gradebook. Ideally, the Gradebook grades would match the Report Cards, but this would need to be managed manually after locking.

Re-Submitting Grades from the Gradebook

In some cases, you may have realized after locking your report cards, that one or more of your teachers had not updated his/her gradebook with the correct Final Grade calculations. As a result, the grades that were pulled from the Gradebook are incorrect. Do you need to update each grade individually in the report cards?

There is actually a new “Submit to Report Cards” function that was introduced in September 2019 as a beta feature, and later refined. You can enable this feature by configuring the Gradebook module:

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Roundup: QuickSchools for Teachers

Tamiya Eliah M. RunasLeave a comment
blogs for teachers with quickschools

August is always an exciting month for QuickSchools. This is the month that we welcome a lot of new schools into our community. This means that we’ll be welcoming a lot of teachers new to QuickSchools as well. We love to see growth!

If you’re a teacher who is new to QuickSchools – you’re definitely in luck! Our mission is to get you classroom-ready. We want you to develop the skills and knowledge to fully utilize our software. For this purpose, we curated the most relevant articles to help you get up to speed:

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New Release – Aug 22, 2023

Azroy KandanLeave a comment

This release focuses on improvements to the Orchestra Master Scheduler, but also contains improvements to other areas/apps like Pre-Enrollment, Program Attendance, Test & Assessments, as well as Online Payments (related to Online Forms and Admissions).

Here is a list of the latest QuickSchools improvements:

Master Scheduler

  • Improved Support for Tags on Course Requests and Teachers
  • Improved Support for Room Assignments (see above)
  • Improved Support for Duplicate Course Requests
  • Bug Fix Step 1 Import of Teacher Configuration with duplicate Departments
  • Bug Fix Step 4 display of teachers when searching for teachers
  • Bug Fix Teams when Courses are excluded from the Enrollment Period

Expanded Pre-Enrollment Feature

  • New “Pre-Enrolled” Student listing (see below)
  • Support for Text and Voice Messaging (see below)

General Bug Fixes / Improvements

  • Improve Online Payment Support to Fee Tracking from Admissions and Online Forms
  • Hide Form Packets via Tag
  • Expand customizability for Report Card Templates
  • New “Payment Plan” tab on Student record (see below)
  • Improve Payment Plan support for ACH

Beta Improvements

  • “Program Attendance” APP now supports
    • New tab on Student record for Parent Portal
    • Default Positive Attendance set to “No Status”
  • Support for IGCSE in the new “Tests & Assessments” App
  • Miscellaneous API Improvements for Engage

Payment Plan Tab

There’s a new setting in the Payment Plan App that allows you to view the Payment Plan directly from the student record:

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New Release – Dec 13, 2021

Azroy KandanLeave a comment

As we approach the end of the calendar year, our engineering team is focusing on general framework and infrastructure improvements, as well as miscellaneous bug fixes. We’re also continuing to make improvements to Alpha and Beta features for next year, like our Learning Management System (LMS), the Dashboard and Audit Trail.

quickschools gradebook

Here is a list of the latest QuickSchools improvements:

Master Scheduler Improvements

  • Hide Courses that are not offered in Step 4
  • Fix loading of Days and Frequency and Weekly Schedule is configured
  • Hide SIS-related fields when SIS is disabled

LMS Framework Improvements (Alpha)

  • My Workspace Chat
  • Online Testing

General (Functional) Improvements

  • Integrate Final Grade from the Standards-Based Gradebook (SBG) to Transcripts
  • Ability to bulk sync Gradebook with Report Cards prior to locking (see below)
  • Improve support for Scale Score in Gradebook Templates (see below)
  • New Date Filter when Bulk Print Gradebook PDF (see below)
  • New Search for Teacher Documents
  • Show latest submission when reviewing/grading Assignments
  • Label for Sign-In / Sign-Out App
  • Support Capacity in Subject Importer
  • Remove white space from Student Number when calling Student API Resource
  • Support sync grades from Odysseyware / Ignitia based on Academic Semester Start/End Dates
  • Automatically update student full name when format is changed 
  • Reduce logo size in footer

General Bug Fixes and System Improvements

  • Fix Attendance Taken for Homeroom when Alternate Homeroom Teacher is enabled
  • Fix limit on student list in Montessori App
  • Properly delete subject enrollments where student is permanently deleted
  • Improvements to EMail Messaging via MailGun
  • Improve security for generated PDFs
  • Add Support for Start Date for Announcements

Other Private Beta Improvements

  • Improve KPI widget for Dashboard
  • Hide Attendance from Restricted Dates
  • Self-Enrollment Improvements
    • Improve how limits are handled
    • Option to Hide Self-Enrollment limits in instructions
  • Limit Enrollment by Capacity from Students listing
  • New importer for student usernames and passwords

Bulk Sync Gradebook with Report Cards

If you need to run reports on Report Cards prior to locking/publishing, and you have a hard time getting all your teachers to Submit Grades from Gradebook, we have a new feature that allows admins to pull the grades from all Gradebooks into the Report Cards. Check out the new “Sync Grades” button, available when you “Manage” Report Cards:

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A Message To Our Participants – Thank You!

Tamiya Eliah M. RunasLeave a comment

We’d like to thank everyone who participated in our inaugural Teacher Training Month! We truly appreciate all your support, and hope you found the presentation helpful.

thank you for joining our teacher training webinar

Please take the time to submit the Feedback Form, included in our follow-up email. Your comments and suggestions will help to improve future webinars.

If you any questions, concerns, or are interested in learning more about the features discussed during our webinars, feel free to reach out to us via our Live Chat Support or email us at support@quickschools.com. Various tutorials and step-by-step guides are also available in our Help Center and Blog.

Last but not least, our next webinar – Customizing Effective Report Cards – is scheduled for September 22. This webinar is geared towards school administrators and principals. Keep an eye out for the registration announcement on Teachers’ Lounge.

New Release – April 18, 2023

Azroy KandanLeave a comment

Today’s release contains improvements to the Orchestra Master Scheduler, Lunch Ordering / Shopping Cart as well as other areas of our Student Information System:

Improved Customer Orders screen for Admin

Here is a list of the latest QuickSchools improvements:

Master Scheduler

  • Run Step 5 for specific Courses
  • Customize Email when sending Schedule PDF
  • Bug fix when copying course from previous semester

Lunch Ordering / Shopping Cart

  • Improved Customer Orders screen for Admin (see above)
  • Improve display of credits/balance owing in printed Sales Order PDF
  • Disallow users from cancelling old orders

Online Tests

  • Improve Date Picker
  • Show Scheduled Publish Date
  • Improve how answers are displayed in Question Bank
  • Smart Search by Contributor
  • Bug Fix saved table preference

Payment Plan

  • New option to Print the Payment Plan (PDF)
  • New Payment Plan option to calculate Payment Schedule based on End Date

General Bug Fixes / Improvements

  • Improve how default settings are loaded in Settings
  • Google Classroom Integration now support Categories (see below)
  • Transcripts support for Student Custom Fields
  • Show only active semesters when activating semester from a new school year
  • Improve how announcements are displayed for surveys (Auto-Hide)
  • Bug Fix uploading required documents for Admissions
  • Bug Fix semester name on Gradebook PDF

Beta Improvements

  • Override Report Card Subject Templates for “Courses & Sections”
  • Override Transcripts Settings for “Courses & Sections”
  • Option to hide Progress Report PDF by Role

Google Classroom Categories

For the longest time, the QuickSchools integration to Google Classroom did not support the synchronization of grading categories, due to missing APIs from Google. Now that these APIs are available, school can now map and synchronize Grading Categories from Google Classroom to Gradebook Categories in QuickSchools:

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