5 Reasons Why You Need A Student Information System BEFORE You Open Your New School

Are you planning to start your own school? Yes? Congratulations! Sharing your vision of education with the world is perhaps one of the most satisfying career choices you’ll ever make. It’s also a daunting undertaking. There are so many things to think about – funding, staffing, developing a curriculum, getting accreditations, etc.

One aspect that you shouldn’t overlook is the need to acquire a Student Information System (SIS) BEFORE you open the (virtual) doors to your new school. An SIS will help you automate tasks, simplify work processes, and improve communications. Invest in the time to choose an SIS now, and you’ll reap the benefits of a reduced workload – not just during this critical, initial stage, but also for the long term.

Here we list out the top 5 reasons why acquiring an SIS BEFORE you open your new school is a must:

Reason #1: Get the ball rolling on your recruitment and admission process. Most SIS tools include built-in inquiry and application forms that you can embed on your website. Others will also help you with processing payments online (e.g. application fees, deposits, and tuition fees).

Reason #2: Prepare your school for its first academic year. A good SIS will have features that will help you set up subjects, schedules, and lesson plans. A great SIS will offer the flexibility of supporting your pedagogical approach (e.g. standards-based grading, Montessori curriculum).

Reason #3: Develop and solidify your school branding. Many SIS tools allow you to customize your report cards, transcripts, and student ID cards. Imprint your school logo on all these items.

Reason #4: Identify missing elements in the SIS. No SIS is perfect. Identify one that is most compatible for your school, and see if there are ways to supplement the missing elements – typically via integrations or additional Apps.

Reason #5: Get acquainted with the various parts of the SIS, so that when your doors do open, you and your staff are ready to meet the challenges ahead.

If you’re now thinking of acquiring an SIS for your new school, we hope that you’ll give QuickSchools a try. Our pricing is amenable to most budgets – starting at just $9.99 per month. We also have lots of experience helping schools grow.

Get full access to QuickSchools, an easy-to-use SIS. QuickSchools has features to support your recruitment and admission, scheduling, lesson planning, and many more. We support schools in 37 different countries, in 8 different languages. Don’t miss out on this opportunity. Click on the button below to sign up for a FREE trial.

New Release – Dec 13, 2021

As we approach the end of the calendar year, our engineering team is focusing on general framework and infrastructure improvements, as well as miscellaneous bug fixes. We’re also continuing to make improvements to Alpha and Beta features for next year, like our Learning Management System (LMS), the Dashboard and Audit Trail.

Here is a list of the latest QuickSchools improvements:

Master Scheduler Improvements

  • Hide Courses that are not offered in Step 4
  • Fix loading of Days and Frequency and Weekly Schedule is configured
  • Hide SIS-related fields when SIS is disabled

LMS Framework Improvements (Alpha)

  • My Workspace Chat
  • Online Testing

General (Functional) Improvements

  • Integrate Final Grade from the Standards-Based Gradebook (SBG) to Transcripts
  • Ability to bulk sync Gradebook with Report Cards prior to locking (see below)
  • Improve support for Scale Score in Gradebook Templates (see below)
  • New Date Filter when Bulk Print Gradebook PDF (see below)
  • New Search for Teacher Documents
  • Show latest submission when reviewing/grading Assignments
  • Label for Sign-In / Sign-Out App
  • Support Capacity in Subject Importer
  • Remove white space from Student Number when calling Student API Resource
  • Support sync grades from Odysseyware / Ignitia based on Academic Semester Start/End Dates
  • Automatically update student full name when format is changed 
  • Reduce logo size in footer

General Bug Fixes and System Improvements

  • Fix Attendance Taken for Homeroom when Alternate Homeroom Teacher is enabled
  • Fix limit on student list in Montessori App
  • Properly delete subject enrollments where student is permanently deleted
  • Improvements to EMail Messaging via MailGun
  • Improve security for generated PDFs
  • Add Support for Start Date for Announcements

Other Private Beta Improvements

  • Improve KPI widget for Dashboard
  • Hide Attendance from Restricted Dates
  • Self-Enrollment Improvements
    • Improve how limits are handled
    • Option to Hide Self-Enrollment limits in instructions
  • Limit Enrollment by Capacity from Students listing
  • New importer for student usernames and passwords

Bulk Sync Gradebook with Report Cards

If you need to run reports on Report Cards prior to locking/publishing, and you have a hard time getting all your teachers to Submit Grades from Gradebook, we have a new feature that allows admins to pull the grades from all Gradebooks into the Report Cards. Check out the new “Sync Grades” button, available when you “Manage” Report Cards:

Read More »

All you need to know about student information systems (SIS)

Keeping a school managed well and in order is a huge ordeal with a lot of responsibilities. Being a part of the school, you need to ensure that the school runs smoothly and efficiently. This includes all sorts of tasks, such as admission, enrollment, academic records, medical records, lunch records, facilities collaboration, report cards; honestly the list is endless. How does a school keep this all organized in the modern era? With a student information system of course!

Also known as SIS. When implemented correctly, it becomes the heart of the school’s system. Organizing all the data management the school has digitally and ultimately making things easy to manage. This is amazing? How? You ask. Keep on reading!  

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The Primary Montessori Template

As discussed in our previous posts about our Report Cards initiative, today we’re sharing one of our private templates. If you like the way it looks, feel free to chat in any time to let us know. We can enable it and help set it up just the way you like!

The Primary Montessori template is one from the library of private templates. It’s a single-term, booklet-style report card that’s designed to show detailed grading criteria and comments. It’s perfect for Montessori elementary schools. Let’s take a look at a sample report card.


primary montessori pg1 primary montessori pg2Read More »

Montessori Assessment App

In a recent post, we highlighted how the Gaia Plan on QuickSchools works great for Preschools. If your preschool also offers the Montessori curriculum, there is now an App in the QuickSchools App Store where you can make assessments in line with the Montessori Method.

Here’s an example of what the Montessori Assessment App can record for any particular student:

Montessori Assessment in QuickSchools
Montessori Assessment in QuickSchools

  1. Record progress / observations on specific work goals / objectives. This includes the level of progress (Presented, Practiced of Mastered) as well as when the observation was made. You can even add comments.
  2. You can also add general notes independent of the work list.

To install the app, just go the App Store, and review/install the Montessori Assessment App:Read More »