As you know, with our new App Store, we’ve released some new tools for schools and independent developers to build their own apps. These apps work seamlessly with QuickSchools. However, it’s worth noting that since these apps are developed and built independently, you’ll need an alternate way of providing feedback to these developers to further improve their product. Here are some suggestions:
Rate the App
Once you’ve installed an app, you can leave a rating for that app. Just go to “App Store” > “My Apps”, and you’ll see this screen:
Notice that when you move your mouse over an app, some additional options appear. You can Configure or Uninstall your app from this screen. To leave a comment, click on the “Rate IT” link: Read more…
Topica is on Online Forum app, where you can post topics for discussion on the various QuickSchools portals. Administrators can decide who has the ability to post topics, and who can participate in topics. Topics can then be removed / archived or changed to read-only for future reference.
Topica can be used like a Bulletin Board that users can comment on, except that posts do not expire automatically (i.e. the poster has to manually change the status of the topic once the discussion is completed. Read more…
We’re very excited to announce some upcoming improvements to the Fee Tracking module in QuickSchools. We’re just finalizing the new module, which should be made available in the upcoming weeks. New features include:
- Ability to generate separate Invoices and Statements
- Invoices are simply a list of charges that are done at the same time (i.e. grouped together)
- When generating statements, you can select you own start and end dates (which can overlap with previous statements)
- Statements can include invoices as well as independent charges
- We will be supporting multiple payers (one primary payer plus additional secondary payers)
- Payers can view transactions by statement and invoice
- Statements can be mass generated and emailed automatically to the payer
- All existing “Invoices” will appear as Statements.
We’ll be sure to post more details, along with screen shots and tips / guidelines for using the new Fee Tracking module once it’s released. As always, we appreciate all your feedback.
Time flies at school, doesn’t it! Whether you are on a semester, trimester, term, 9-week cycle, or other grading period setup, soon enough, fresh gradebooks and attendance are in order. When the new semester is about to start at school, it’s time to create a New Semester in QuickSchools. So, if you’re wondering how to do this, read on for a checklist (with pictures!) of how to get it all set up.
1 – Go to New Semester Setup
2 – Click “Create New Semester”
3 – Title your new semester
Target Semester should be left at “Create new semester”
4 – Enter the Semester Start Date – the first day of the semester
5 – Enter the Semester End Date – the last day of the semester
6 – Click the red “Create New Semester” button
7 – Click “Close” to the “Done” dialogue box that pops up
All the subject and student data has been copied over and the new the semester has been set as active!
…and now you have a fresh semester for a fresh marking period! Hope this helps explain how to set up a new semester in the current academic year. If you have any questions or need any help at all, please feel free to chat in anytime!
The other day, one of our awesome new schools requested a checklist for how to set up report cards. The checklist is such a fantastic idea that we decided to share a step-by-step guide with everyone. So, whether it’s your first time setting up Report Cards, or your umpteenth time, here’s the how-to (with nifty pictures, of course!)
1 – Go to “Report Cards”
2 – Click on “Setup Report Cards”
3 – Click “Create New”
4 – Give your Report Cards a descriptive name Read more…
Recently, we have been helping out with several questions related to deleted data. So if you’re clearing out records or thinking about deleting data here are some of the best times to delete or not to delete -
Mistake – Delete
You made a mistake. No worries – it happens! Maybe a batch of student records are imported with the wrong names, a duplicate report card session is created, or a subject is made for the wrong grade- these are all great moments for the “Delete” button.
Student Left School – Don’t Delete
If your student transfers or moves away or even simply goes on leave, rather than deleting the student’s records, you can just mark the student as left. Go to the student’s record → “Actions” → Set Leave Date. And if the student is also no longer taking any classes, you just can unenroll them.
Once you note the student as left, their record will disappear from view and be removed from your billing at the next monthly cycle. However, you will still have access the records, including their transcript, and if they return, you can restore their record to your Students module.
Semester is Over – Don’t Delete
At the end of semester, it’s best not to delete any data – just go to New Semester Setup and make a new semester. This will automatically archive your previous semester’s data.
If you make a new Semester, your previous semester’s data will still be accessible in Report Cards and Transcripts and you will be able to activate the previous semester to see all of the information.
Report Cards – Don’t Delete
We totally understand how important it is that Report Cards are exactly correct, but even if you think you made a mistake in the report cards or no long need a certain batch of them, it’s best not to delete a Reporting Session (a group of report cards). Teachers may have entered grades or comments onto the report cards, and if the Reporting Session is deleted, their work on the report cards will be deleted too!
So instead of deleting, try making a second version of report card, and letting everyone know which one is the correct one to use (maybe via Teacher’s Lounge? ) One tip to consider is using a nifty naming convention to show which version is the most recent and the right one to use.
Especially with report cards, it’s always better to be safe and keep your data, rather than delete it!
An Important Note on Data Recovery
While we do frequent backups and often can recover lost data, we can’t guarantee deleted data will be restored. But if you do run into an issue with accidentally deleting things, please let us know. We’ll hunt high and low to recover anything that might have been lost, but we can’t be certain that deleted data will still be around. Most of the time, deleted data recovery is successful, but it’s always better to be safe by archiving old data, rather than deleting it. In general, a good rule of thumb is “Delete if it didn’t happen” – deleting is for errors that weren’t ever accurate in reflecting what was actually happening at school.
Hope this helps answer a few questions you might have about when to delete things and, more importantly, when not to delete! If you have any questions or if there’s anything we can do to help, please feel free to chat in.
Since upgrading to HTML5 (from Flash) starting late last year, we haven’t really talked about the new interface for our Reporting feature. Although the module itself remains relatively the same in terms of functionality, I thought I’d provide some updated screenshots just the same.
The Reporting module is a great way of making offline back-ups of your data, since you can export your data from each module into an Excel file at any time. You can also view the tabular reports on screen for quick viewing. Here’s a sample report:
To access the report, you’ll need to go to the “Reports” menu. Typically, only school admins have this menu. For teachers and staff, if you don’t already have this menu, you’ll need to get access from your school admin.
Reports are grouped into modules. So for each module, there is a list of reports. The left column denotes the data being extracted, while the right column shows the various formats for the data to be displayed. In the example below, we actually have one “Disciplinary Incidents” report, but you can view it as “Disciplinary Incidents by Date”, or “Disciplinary Incidents by Reporter”, and so on: Read more…