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Bulk Download Schedules

September 25, 2014

For those using the Scheduling module in QuickSchools, we now have the ability to bulk download schedules:

Bulk Download Schedule

Bulk Download Schedule

From the Students listing, use the check boxes to select the appropriate students, and then use the dropdown on the top left corner of the table. This will produce a zip file containing PDFs for each student’s schedule.

QuickSchools for Special Education

September 22, 2014

QuickSchools is fantastic for managing complex records and reports, such as the files kept for special education students. If you’re looking at how to setup your account to work best, given a handful of special education students – or a whole school body – here are some of the ways that we recommend tracking information.

The Students module can store tons of information - here are a few of the ways in which to use it for Special Education

The Students module can store tons of information – here are a few of the ways in which to use it for Special Education

Managing Records & Files

There are quite a few features that might be helpful for tracking forms, files, and special accommodations. Here are some highlights…

  • Documents – this tab in the Students module is like an online file-folder as it allows  for files to be uploaded and stored online, with the student’s primary record. It’s great for IEPs, 504-plans, or other official files – written accommodations or otherwise.
  • Medical – this tab in the student record is a tidy way to enter student medical information. For situations where there are special accommodations due to allergies, illness, or physical disabilities, the medical tab can be a clear and helpful way to track the information.
  • Custom Fields – this particular section of the student records is super-flexible, so it can be used as a way to make notes on a file. For example, students’ record can have custom fields areas for writing out necessary accommodations, or leaving notes for other teachers about how to work with a student
  • Private Messaging - As a communication system for special education teams, Private Messaging is a very powerful tool. It’s easy to have just one thread for each student’s group of support people. Parents and students can also be included in their special education threads, if needed.

Grading

Because QuickSchools is so flexible, there are quite a few different ways of going about managing grades are reports for special education classes. Here’s some information on the different features in the system that might be helpful. Read more…

New Languages Supported on QuickSchools

September 10, 2014

Since introducing language support in Spanish last year, we’ve introduced many new languages. Users are able to set the language for their own login near the footer of their QuickSchools account:

Set Language for your Account

Set Language for your Account

Each school can also set the default language for all users in their account. This screen is available to school administrators on the “Settings” > “School Profile” page:

Change the Default Language for your Account

Change the Default Language for your Account

If you’d like us to support a new language that is not listed, do let us know. We use a service called gengo.com to quickly introduce a new language (when there’s enough demand). Once translations come back, we can actually tweak them to account for context. Read more…

Standards-Based Gradebook Tutorial (Part 2)

September 8, 2014

This is Part 2 of the QuickSchools Standards-Based Gradebook Tutorial, where we cover the remaining steps 3 and 4. Original post is here:

http://blog.quickschools.com/2014/09/03/standards-based-gradebook-tutorial/

Just to recap, here are the 4 steps in using the Standards-Based Gradebook:

  1. OPTIONAL: Create your library of Standards
    1. Creating Standards Sets
    2. Adding Standards to Standards Sets
  2. OPTIONAL: Configure your Standards-Based Gradebook
    1. Configure how the final score is calculated for a particular standard
    2. Configure how the Overall Grade for a particular subject is calculated based on assessed standards
    3. Configure the Mastery Levels / Grading Scale
  3. Start using the Gradebook
    1. Define which standards will be assessed for the particular academic term
    2. Create assessments by selecting specific standards to test for specific students
    3. Review how students are performing based on assessed standards (Analytics)
  4. Generate Report Cards: Report Cards will automatically display assessed standards for each student. The Subject-Based Gradebook also has an “Overall Grade” calculation for the subject, which can be transferred automatically into the report card.

We continue with steps 3 and 4 here. For steps 1 and 2, please refer to the original article.

Step 3: Start using the Gradebook

Once you’re satisfied with the standards and settings per steps 1 and 2, teachers can start using the Standards-Based Gradebook under the “SB Gradebook” menu. Just to re-iterate, if you’re using the Subject-Based Gradebook for a particular subject, you cannot user the numerical (i.e. default) Gradebook for that subject:

Getting Started with the Standards-Based Gradebook

Getting Started with the Standards-Based Gradebook

So in the Standards-Based Gradebook, after selecting a subject, your student roster should appear. You’ll have several options available to you, and you should do them in order. Here are the steps:

  1. Add Standard: Define which standards will be assessed for the particular academic term
  2. Assessment: Create assessments by selecting specific standards to test for specific students
  3. Assessment List / Run Analysis: Review how students are performing based on assessed standards (Analytics)

Add Standard

Add Standards to the Standards-Based Gradebook

Add Standards to the Standards-Based Gradebook

When adding a new standard, you have 2 options. At the top, you can manually create a new standard for this subject. If you go this route, a new Standards Set will be create for this subject, and the standard will be added to it.

Alternatively, you can use the bottom section to simply select a standard from the library. Just click into the box, and start typing a few letters from the standard, and a list will appear. You can then select a standard by clicking it from the list.

Selected standards will appear as columns in your gradebook: Read more…

Standards-Based Gradebook Tutorial

September 3, 2014

The recently released Standards-Based Gradebook in the QuickSchools App Store has been very-well received. We’re delighted to receive all the feedback from schools who are adopting this module for the new school year. So we thought we’d put together a quick tutorial on how to set up your Subject-Based Gradebooks in QuickSchools.

Pre-Requisites

Before you begin, be sure to have your subjects and enrollments set up properly. If you’re already a user of QuickSchools (from previous years) you can set up the new school year by promoting your students. Students should also be enrolled into subjects beforehand. You can read about it here:

http://blog.quickschools.com/2013/07/09/setting-up-subjects-and-enrollment/

Also, go ahead and install the “Standards-Based Gradebook” in the QuickSchools App Store, and enabled it for the appropriate teachers. Once these steps are completed, you can proceed with the actual setup of the Standards-Based Gradebook.

NOTE: If you are using the “Standards-Based Gradebook” for a particular subject, you cannot use the regular Numeric-Based Gradebook for the same subject. This is because the report cards can only grab the Final Grades from ONE of the gradebooks.

Here is a summary of the steps:

  1. OPTIONAL: Create your library of Standards
    • Create Standards Sets
    • Add Standards to Standards Sets
  2. OPTIONAL: Configure your Standards-Based Gradebook
    • Configure how the final score is calculated for a particular standard
    • Configure how the Overall Grade for a particular subject is calculated based on assessed standards
    • Configure the Mastery Levels / Grading Scale
  3. Start using the Gradebook
    • Define which standards will be assessed for the particular academic term
    • Create assessments by selecting specific standards to test for specific students
    • Review how students are performing based on assessed standards (Analytics)
  4. Generate Report Cards: Report Cards will automatically display assessed standards for each student. The Subject-Based Gradebook also has an “Overall Grade” calculation for the subject, which can be transferred automatically into the report card.

Step 1: Creating your library of Standards

This is an OPTIONAL step, because you can actually create new standards directly from your Standards-Based Gradebook. However, if helps to build the library up front, so that teachers can easily select / include the relevant standards into their gradebooks. In this way, you can streamline your standards as well as categorize/group your standards into sets.

To create/manage your standards, just click on the “Standards” menu:

Setting up Standards Sets

Setting up Standards Sets

Use the “Add New Standards Set” to create a new group/set of standards. Once a Standards Set is created, you can either update the set by clicking on the name of the set. Or, you can click on the “Edit” button to start adding/managing individual standards within the Set. Read more…

Administrative Attendance

September 3, 2014

Many schools want to track specific items about a student’s attendance. For example, did the student leave early (“Early Dismissal” or “Half Day”), or was the student suspended. If a student is expected to be absent  due to vacation or medical reasons, an administrator might want to note that down in the Attendance module, even if it’s several days in the future.

The current Attendance Module within QuickSchools is designed for a homeroom teacher or subject teacher to take attendance when class starts. Often times, the teacher does not know the reason why a student is absent or tardy. This is why, the Attendance Roster only has 5 available settings: Present, Absent, Tardy, Absent with Excuse and Tardy with Excuse (Note: some of these fields can be hidden or renamed based on specific requirements of your school).

Attendance Defaults to Not Yet Taken

Attendance Defaults to Not Yet Taken

Once attendance is taken, an administrator or office manager can review the attendance taken for the day, and make any adjustments based on follow-ups with the parent. So for example, if a student is marked “Absent”, the administrator or office manager would typically call the parent and verify what happened, and would then update the system accordingly (if the student is sick, for example, the admin can change the record from “Absent” to “Absent with Excuse” and add remarks). Read more…

Custom Fields for Disciplinary Incidents

August 27, 2014

Great news! The Disciplinary module now supports custom fields. You can create a variety of fields (text, dates and even dropdown), and even organize them into sections.

Custom Fields for Disciplinary Incidents

Custom Fields for Disciplinary Incidents

Check it out!

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