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Transcripts Best Practices

January 23, 2015

Over the years, we’ve worked with many schools who need to build transcripts to be sent to colleges and other institutions. The QuickSchools Transcripts module is very similar to our Report Cards module, in that you can very easily configure existing templates to suit your needs. And if our existing templates don’t quite fit your needs, we can certainly build new templates as well.

Here we discuss some considerations when building / configuring your transcripts on QuickSchools. Let’s start with a few questions:

  1. How do you award credit (by quarter, or semester, or year)?

Credit is often times awarded independently of the grades that appear in your report cards. For example, you may have report cards with 4 quarters, but if credits are awarded yearly, the transcripts will only show a single end-of-year grade. And if credit is awarded for every semester, then the transcripts will only show grades for each semester (and not for each quarter). Colleges typically are not interested in how semester or yearly grades are calculated from quarterly grades.

Sample QuickSchools Transcript

Sample QuickSchools Transcript

In the example above, credits are awarded every semester. The report cards on the other hand may have 2 semester or 4 quarters per year.

  1. How do you calculate grades for each subject (average quarterly final grades)?

In general, semester grades are simply the average of quarter grades, and yearly grades are simply averages of all the academic terms. But if your final grades require the inclusion of specific final exams, then that will need to be factored in. Or if your grade is a running total for the entire year (i.e. a single gradebook for the entire year with no averages), that would need to be factored in as well. Please come chat with us with specific on how to set up your transcripts, if it’s not a simple average.

Based on these first 2 characteristics, you should be able to select a template, before configuring it further:

Available Templates for Transcripts

Available Templates for Transcripts

  1. How do you calculate Grade Point Average (GPA)?

Out of the box, QuickSchools follows the standard calculation of Grade Point Averages. Each letter grade is assigned Points (A is 4 points, B is 3 points, and so on), and each subject is assigned a number of credits. Courses are weighted by credits, and then renormalized by total number of credits.

You can change the mapping of Letter Grade to Points via the “Transcripts” > “Transcript Configuration” screen. Read more…

Recent Improvements for 2015

January 22, 2015

Happy New Year! During the winter break, QuickSchools released several new improvements that we’d like to share with you. And we have many more new improvements coming out really soon. But just to wet your palate, here are some interesting ones to mention:

  • Set Due Date and Charge Date when applying Standard Charge
  • Bulk Set Fields in “Subject-Based” screen for Report Cards
  • Activating a new Academic Term also migrates your activated Schedule
  • Receipts are now available from Parent / Student Portal
  • Delivery Status of Mass Emails sent via Parent Messaging can now be monitored / confirmed
  • Hide specific Gradebooks from the Student record

Set Due Date and Charge Date when applying Standard Charge

When applying a Standard Charge in the Fees Tracking module, you can now set the charge date as well as the payment due date.

Standard Charge Date and Due Date

Standard Charge Date and Due Date

Bulk Set Fields in the “Subjects-Based” screen for Report Cards

If you want to apply the same grade or comment to multiple students in the report cards (for a particular subject), you can now do so in the “Subject-Based” screen of the report card, by clicking on the icon underneath the column field you want to update: Read more…

Talk with Us: How to Give Feedback

January 21, 2015

You know what’s awesome? A satisfactory user experience!

We all genuinely hope you love QuickSchools. If you do, you might find yourself wanting to do a testimonial, give a shout-out, or leave a review to let other potential or current customers know. In other words, you might find yourself wanting to give feedback, and you can do that. In fact, not only can you do that, but we encourage you to do that. Help us build a better QuickSchools!

Here’s how you can give feedback…

Contact us via chat, phone, email, or the Contact Us form. Send us your comments and ideas! We want to know what you think, so send it all in.

Provide a quote that we can use for marketing or advertising. We’ll need to know your name, school name, and have express email permission to use the quote. Quotes are fantastic for us to have, and for other users to have on hand when making decisions.

Schedule an interview via Google Hangouts. We’ll need you to make sure that you have a microphone, camera, and (preferably fast) Internet, and that we have permission to use the footage. Then, we’ll ask you a series of questions and will use your responses on our site. These interview testimonials are really awesome! They’re fun to do and provide us with so much helpful info.

Use social media to spread the word or contact us. Did you know we have a Facebook page? It’s true! We post regularly and likes, comments, and shares go a long way. Of course, if you’d like you’re more than welcome to even rate us or post on our wall.

That’s about all! If you have any questions, just let us know. As always, we’ll be here.

The Primary Montessori Template

January 6, 2015

As discussed in our previous posts about our Report Cards initiative, today we’re sharing one of our private templates. If you like the way it looks, feel free to chat in any time to let us know. We can enable it and help set it up just the way you like!

The Primary Montessori template is one from the library of private templates. It’s a single-term, booklet-style report card that’s designed to show detailed grading criteria and comments. It’s perfect for Montessori elementary schools. Let’s take a look at a sample report card.


primary montessori pg1 primary montessori pg2 Read more…

Elegant Trimesters

January 6, 2015

As discussed in our previous posts about our Report Cards initiative, today we’re sharing one of our private templates. If you like the way it looks, feel free to chat in any time to let us know. We can enable it and set it up just the way you like!

The Elegant Trimesters report card template is a recently updated template from the library of private templates. It’s a simple, three-term report card that’s great for elementary schools. Here’s a look at a sample version:



Designed and built by Azroy, this template was recently restyled with new fonts to match QuickSchools’ updated design. The template is very streamlined both in appearance and in how it works. Nonetheless, it still supports key features: Read more…

Subscribing via Direct Bank Payments (ACH)

December 23, 2014

For those who would like to subscribe to QuickSchools via direct payments from your bank account (ACH), this option is now available. You may need to contact a Live Chat agent to turn this on for you.

From the “Account” page (as a School Administrator), once you click on the “Pay with Bank Account” or “Add Bank Account” link, you should see this screen:

Add Bank Account (ACH)

Add Bank Account (ACH)

Once you’ve added your bank details, you will be prompted with the following message:

Verify Bank Account (ACH)

Verify Bank Account (ACH)

Basically, verification of Bank Accounts works similar to PayPal and other ACH merchant providers. Two small payments will be deposited into your bank account, and you will be asked to verify these amounts before we can deduct payments from your bank account.   Read more…

I Have A Question: Overcoming Challenges

December 17, 2014

Let’s say you just signed up for a trial and have been going through QuickSchools, looking at various features and trying out little things here and there. You’re excited to see our App Store and find the Montessori Assessments app. Being a Montessori educator and realizing the potential for this app to help out with your unique needs, you quickly install the app and get to work exploring it. Soon, though, you come to a brick wall of sorts: you have no idea how to start configuring it!

Maybe you’ve been using QuickSchools for a while and it’s time to send out third-quarter Progress Reports at your school. This term, your school has decided for the first time to use a multi-term Report Card and you’re psyched to see how it’s going to work. You log into your account, head over to Report Cards, open up a student’s Progress Report and… Oh no! What’s happened? All the data is arranged wrong!

Or even, let’s say that you need to log into your QuickSchools account to enter grades. It’s been a busy semester and you’re a little bit behind on entering grades so you decide to work on it over the weekend. Sitting down mid-morning on Saturday, you fix yourself some coffee, boot up your laptop, open up your Internet browser and realize with a sharp pang of annoyance that you’ve forgotten your school’s login URL.

While any one of these scenarios and more may be incredibly frustrating and even induce that oft-familiar feeling of panic that can come with mistakes or confusion, there’s actually a lot that you can do with QuickSchools to go about fixing the problem. Here’s a list of resources in case you need help: Read more…


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